PERFORMANCE BASED WORK STATEMENT-Roller Rink Ken 16 May.pdf

PERFORMANCE BASED WORK STATEMENT (PWS)

For

FSS Roller Rink Floor Installation

1.0.DESCRIPTION OF SERVICE. This Performance Work Statement (PWS) outlines the requirements for the installation of commercial sports flooring along designated roller rink area on Kadena Air Base Okinawa, Japan. The objective is to provide a safe outdoor court surface for roller skating. The contractor shall provide all personnel, tools, materials, supervision, and other items necessary to install the tiles and also ensure proper installation and preparation of asphalt is completed prior to laying outdoor flooring tile items.

Additionally, white painted lines should be added to mimic a traditional roller rink court..

1.1.1. Area of Performance. The areas of performance shall be at Kadena Air Base Okinawa Japan.

1.1.2. Period of Performance. Work must be completed as soon as possible within 30 days, weather pending.

2.0. BASIC SERVICE. Contractor will provide:

1. 48M x 25M or 12,000sqft

2. In order to prevent damage and not void the warranty, installation of modular materials shall not commence until all other finishes and overhead mechanical trades have completed their work in the athletic surfacing areas.

3. Surfacing installation shall not begin until the levelness requirements of concrete subfloors have been met.

a. Surface is to be flat with no greater than 1/8 inches deviations at any point on the surface, surface must be sloped no more than 1 inch 16 feet with the highest point being the center of the rink and lowest point being at the 4 drainage covers that are already in place. Surface must be clean of gravel, debris, tar, oils., chipped paint, rocks, etc.

4. The installation area will be closed to all traffic and activity for a period to be set by the Contractor.

5. Sport specific modular athletic surfacing for roller skating and inline hockey shall be:

1. Grid-top design.

2. Metric-size: 9.842” x 9.842” x ½” (25cm x 25cm x 12.7mm)

3. High-impact polypropylene copolymer suspended modules.

4. 621 support leg structure.

5. The tile shall have a patented positive locking system.

6. Resistance to the following:

i. Fungi

ii. Bacteria and mildew resistance

iii. Gram-positive bacterial Staphylococcus Aureus

iv. Gram-negative Klebsiella Pneumoniae

v. Pink-staining organism

vi. STV Reticulum

vii. Surface fungi growth prior to and following leaching

6. Environmental Limitations

1. Comply with the material requirements.

2. Adhere to all MSDS requirements for materials employed in the work.

3. Protect all persons from exposure to hazardous materials at all times.

7. After athletic surfacing is installed and the game lines painted, the area is to be closed to allow curing time for the system, typically 3-5 days. No other trades or personnel are allowed on the surface until it has been approved.

8. Lines shall be primed and painted using product proprietary tile primer / adhesion and recommended aliphatic polyurethane paint.

a. Colors (but not limited to): Bright Blue, Burgundy, Dark Blue, Evergreen, Green, Bright Red, Titanium, Sand, Gray, Clover, Brick Red, Steel Blue, Black, Tennis Blue, Granite, Earth, Terra-Cotta, Kiwi, Purple, Mustard, Shamrock Green, Pearl Orange, Black.

9. All installation and surface preparation to be completed by the contractor.

2. HOURS OF OPERATION.

2.1. Normal Hours of Operation. The contractor shall perform the services required under this contract during the following hours: Monday-Sunday 0600-1800. The contractor may work, with prior approval of the Contracting Officer, extended hours to ensure timely completion of work at no additional cost to the government.

2.2. Recognized Holidays. The contractor is not required to provide service on the following days: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day and Christmas Day. If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. Government will not furnish property nor services for this work.

3.1 Safety. The roller rink flooring must be installed in a manner that ensures the safety of marine life and beachgoers.

4. 3.2 Effectiveness: The roller rink flooring must be: a grid-top design, metric-size:

9.842” x 9.842” x ½” (25cm x 25cm x 12.7mm), high-impact polypropylene copolymer suspended modules, with a 621-support leg structure and have a patented positive locking system.

3.3. Durability: The roller rink flooring and its paint must withstand the local weather and sea conditions for at least the duration of 10 years.

3.4. Maintenance: The roller rink flooring must be easy to maintain and repair as needed.

5. SECURITY REQUIREMENTS.

5.1. Security and base access. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees shall be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

5.2. ID Passes, badges, and vehicles stickers. The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations on Okinawa prior to start to work. The contractor shall be responsible for all passes issued to his/her employees under this contract. Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces may conduct a background check on employees. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

5.3. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

5.4. Conservation of utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

5.4.1. Lights shall be used only in areas where and when work is actually being performed.

4.2 Safety Requirements. In performing work under this contract, the contractor shall:

5.4.2. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

5.4.3. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910) and Japan Environmental Governing Standards (JEGS) by US Forces Japan.

5.4.4. Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the contractor.

5.4.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

5.4.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR), all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

5.4.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

5.4.8. If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

5.5. Japanese Road Laws.

5.5.1. The contractor shall comply with Japanese Road Laws while on US Military installations to specifically include: Article 43 The Road Law (Japan) (prohibited acts relative to roads). No person shall commit the following described acts:

5.5.1.1. Damaging the road, causing roads to be littered with debris, polluting the roads with debris or fall out from motor vehicles or otherwise defacing roads unreasonably or without due cause.

5.5.1.2. Article 43-2 (Measures to be taken to prevent cargo or things loaded on motor vehicles from falling out).

5.5.2. The agency managing a road may when there is reasonable cause for him to feel that items or cargo being carried in or on a motor vehicle may fall out and damage, pollute, or otherwise deface the road in such manner as to hinder or obstruct the traffic, order the operator of the vehicle in question to take steps or measures necessary to prevent occurrence of such hindrance by stopping operation of the vehicle, or correcting the method of loading or traveling or operation of the vehicle.

5.6. Required Insurance.

5.6.1. All vehicles must be properly inspected/insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

5.6.2. Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the interests of the U.S.

Government in such insurance shall not be effective for such period as may be prescribed by the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

6. INSTALLATION REQUIRMENTS

6.1. The Contractor shall conduct a site survey to determine the best method for roller rink flooring installation, considering local sea conditions and environmental impact.

6.2. The Contractor shall provide a detailed installation plan for Government approval prior to commencement of work.

6.3. The Contractor shall ensure that all installation debris is removed from the site.

7. POST-INSTALLATION

7.1. Upon completion of installation, the Contractor shall conduct a thorough inspection of the roller rink flooring system to ensure it meets all performance objectives.

7.2. The Contractor shall provide training to Government personnel on the maintenance and repair of the roller rink flooring system.

8. QUALITY ASSURANCE

8.1. The Government will perform inspections to ensure the quality and effectiveness of the installed roller rink flooring system.

8.2. The Contractor shall address any deficiencies identified during inspections promptly and at no additional cost to the Government.

9. PERIOD OF PREFORMANCE

9.1. The installation of the roller rink flooring shall be completed within 14 days of contract award.

9.2. The Contractor shall be responsible for the maintenance of the roller rink flooring throughout the “roller rink season” defined as May 1st to October 31st.

9. GOVENRMNT FURNISHED PROPERTY AND SERVICES

9.1. The Government will provide access to the installation sites and any necessary permits for work on public beaches.

10. Contractor-Furnished Items

10.1. The Contractor shall provide all materials, equipment, and labor necessary to complete the installation.

11. Environmental Considerations

11.1. The Contractor shall comply with all local environmental regulations and ensure that the installation and maintenance of the roller rink do not effect local ecosystem.

12. Security

12.1. The Contractor shall ensure that all personnel comply with Government security requirements when working on-site.

13. Contract Type

13.1. This will be a firm-fixed-price contract.

14. Invoicing

14.1. The Contractor shall invoice the Government monthly for services rendered, in accordance with the terms of the contract.

15. Point of Contact

15.1. The Government point of contact (POC) for this contract is 2ndLt Cazares, Merina, merina.cazares@us.af.mil mailto:merina.cazares_tate.1@us.af.mil