Performance Based Cost Proposal Template - Programmatic~7.xlsx

This is a Performance Based Cost Proposal Template for the City of Long Beach's Reentry Services Program providing Female Gender Specific Services in California. The template is designed for Community Based Organizations (CBOs) to structure their cost proposals across five primary service delivery phases: startup activities, regular services, subcontracts, close-out activities, and direct cost reimbursement. Startup activities include staff recruitment, hiring, orientation, partnership development, program material development, outreach planning, and project kick-off meetings. Regular services encompass individual and group therapy sessions delivered on a weekly basis using trauma-informed and culturally rooted approaches, treatment planning and coordination with initial assessments and periodic reviews, outreach to eligible clients through community engagement and direct referrals, use of the Unite Us platform with quarterly reporting, attendance at grantee meetings, coordination with city and county agencies, and programmatic oversight with internal administrative support and monthly reporting and invoicing.

The proposal template establishes specific budgeting parameters and requirements for CBOs, including a mandatory 30% minimum subcontract requirement for small and mid-sized organizations, with subcontracts listed separately with their corresponding contract amounts. Close-out activities include final client transition planning, data reconciliation and reporting, final budget reconciliation and invoicing, subcontractor closeout coordination, and closeout meetings. The template allows for direct cost reimbursement for supplies, materials, office supplies, and client support needs, and caps indirect costs at 10% as established by the funder. All cost categories—startup activities, regular services (calculated as a monthly amount multiplied by the number of months), subcontracts, close-out activities, direct cost reimbursement, and indirect costs—feed into a total project cost line.