PD2111USA103_PWS.pdf

RAPID PROTOTYPING AND

TECHNOLOGY INSERTION SUPPORT

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD

General Services Administration

Greater Southwest Region

ATTACHMENT 1

PERFORMANCE WORK STATEMENT

TO: Request for Proposal (RFP) PD2111USA103

RAPID PROTOTYPING AND TECHNOLOGY INSERTION SUPPORT

for the

United States Army Quick Reaction & Battle Command Support Division

Command and Control Directorate U.S. Army Communications-Electronics Research Development &

Engineering Center

6/29/2011

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD

1.0 Background

The Quick Reaction & Battle Command Support Division (QRBCSD) of the Command and Control Directorate (C2D), U.S. Army Communications-Electronics Research Development & Engineering Center (CERDEC) supports a variety of tri-service Command, Control, Communications, Computers, Intelligence, Surveillance and Reconnaissance (C4ISR) systems and systems integration programs. These programs incorporate all aspects of prototype systems integration, including engineering design, fabrication, systems assembly and installation, test and evaluation, logistics, fielding, and follow-on support.

The current contract holder for this requirement is:

CACI Technologies, Inc 6240 Guardian Gateway Aberdeen Proving Grounds MD 21005

2.0 Objectives

This effort will provide the QRBCSD of the CERDEC C2D with the contractual support required to perform a variety of tri-service C4ISR systems prototyping and prototype systems integration programs.

3.0 Scope

The individual project requirements and duration of each effort assigned under this effort will include activities required to support a variety of prototyping, integration, testing, and fielding, and C4ISR technology insertion and related projects to include but not limited to the following:

Engineering 3-dimensional (3D) modeling/Computer Aided Design (CAD) Virtual prototyping Fabrication Computer Aided Manufacturing (CAM) Installation Assembly Integration Technology insertion Testing Logistics Material acquisition Packaging and fielding

Within the scope of this effort, the contractor shall:

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD

Provide support for the QRBCSD’s engineering design, fabrication, integration, acceptance testing, and delivery efforts for the United States Marine Corp (USMC) Calibration Facility (CALFAC) prototype shelter systems integration project.

Execute, generate concepts, engineering design, develop, fabricate, integrate, assemble, package, test, sustain, and provide logistical support for a variety of rapid prototyping, systems integration, testing, fielding and C4ISR technology insertion and support projects. These efforts include, but are not limited to:

Enhanced Position Location Reporting System (EPLRS) Network Management vehicle integration.

Large Scale U.S. Central Command (CENTCOM) trailer assemblies, integration and packaging.

Design and development of various C4ISR equipment installation kits.

Other Government-owned tactical trailer systems/vehicular and related systems integration efforts.

Further explore utilization and development of mast technologies and other innovative defense/homeland security related technologies.

Develop and utilize 3D CAD/CAM models and virtual prototyping applications and techniques.

Support engineering, design, fabrication, and integration efforts using CAD/CAM and Engineering Data Management (EDM) applications.

4.0 Requirements

The contractor shall support the C2D QRBCSD’s rapid prototyping and technology insertion efforts. The QRBCSD requires the support identified in this RFP in the execution of its various current and planned tri-service C4ISR systems.

The requirements and duration of these efforts varies depending upon the specific effort, however, they include, as a minimum:

Research and Development Technology Insertion, Systems Integration Engineering and Technical Documentation Support Software/Hardware Engineering Systems Engineering Support Engineering Contingencies Modeling and Simulation Test and Evaluation Logistics Support Business Operations Support

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD

4.1 Rapid Prototyping & Technology Insertion Support

During the research and development phase of QRBCSD prototype equipment and systems, new equipment or modifications to existing equipment may be required by the Government.

This capability may be required by the Government in order to test and evaluate proposed configurations, test new designs and determine if modifications can be made to equipment currently in use or to expeditiously integrate Commercial-off-the-Shelf/Military-off-the-Shelf (COTS/MOTS) equipment at a rapid pace. To meet the above requirements, the Contractor shall:

Employ rapid prototyping skills and techniques to engineer, design and acquire new equipment, make modifications to existing equipment, fabricate, integrate and acquire COTS/MOTS or other equipments into prototype systems as expeditiously as possible to meet schedules.

Purchase material in support of the activities/tasks described in this RFP and the QRBCSD’s prototyping activities in general only if those materials are incidental to the services being performed.

Make available on a monthly basis a listing of all material purchased for this RFP.

This purchased material listing will be attached to the monthly report and maintained in accordance with contractor material inventory processes.

Support on this effort may also take the form of management or administration of rapid prototyping efforts. This effort is ongoing and shall be incrementally funded as requirements dictate.

4.2 Emerging Prototype Technology Development

The contractor shall be required to support QRBCSD in its research, design, development, fabrication and testing of a wide variety of emerging prototype systems/technologies in various quantities ranging in size from handheld devices to double expandable tractor trailers.

QRBCSD’s prime purpose in these efforts is to obtain tools, techniques and technologies that better enable transition of its prototyped capabilities to the Warfighter as well as augment Warfighter effectiveness.

There are five fundamental areas in which the QRBCSD will focus its emerging prototype technology advancement work:

Command & Control Systems Mobile Electric Power Prototype Cost Control Ruggedized Cylinders for Expandable Trailers Vehicle/Soldier/Shelter Systems, Technologies, Sensors and Devices

It is anticipated that this support will include:

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD

Technology Prototype Concept And Development Physical Prototyping And Modeling Prototype Testing, Integration And Refinement

4.2.1 Technology Prototype Concept And Development

The contractor shall support the reduction of prototype system development risk through early prototype planning, development and demonstration. For this effort the contractor shall:

Identify and prioritize the components, systems, and subsystems that warrant further demonstration, investigation, development, test and evaluation.

Establish meaningful and appropriate prototyping efforts.

Mitigate prototype risk by performing relevant demonstrations.

The results and lessons learned by prototyping shall be captured and appropriately integrated into the total technology effort as appropriate. These efforts should reflect as closely as possible the salient elements and challenges of development and of the operational scenario the technology is conceived to support.

4.2.2 Physical Prototyping And Modeling

The contractor shall be required to prototype full or scaled versions of the prototyped technology along with an appropriate level of virtual and/or constructive modeling. It will be up to the contractor, working with the Contracting Officer Representative (COR), to define, based on his specific design, how and to what extent his prototype will ensure the following criteria are satisfied:

Demonstration and validation of the prototype Design Veracity and Requirements Satisfaction

4.2.3 Prototype Testing And Refinement

At appropriate junctures during the project the contractor shall perform testing of the prototyped system. This will include rigorous levels of testing to help confirm the overall effectiveness and performance of the prototype versus approved government test criteria. The contractor shall define and develop test programs, plans, and procedures, conduct testing, support testing, and evaluate and document results as required by the COR and make refinements based on test results and conclusions.

4.3 Calibration Facility (CALFAC) Prototyping Support

The contractor shall provide support for the divisions prototype efforts on the USMC CALFAC program. These CALFAC systems are used to support the repair and calibration of all Test Measurement and Diagnostic Equipment (TMDE) procured by the USMC Systems Command program offices ensuring the validity of measurements and, ultimately the safety of

RFP

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Project Number: PD2111USA103 Client Name: QRBCSD

Marines. This support shall include design, fabrication, integration, documentation, repair and maintenance actions on electronic and mechanical equipment and systems. Technical support also includes installation, reset, technical assessments, testing, repair, and performance verification testing of modules, subassemblies, and systems level equipment. Work shall include fabrication, integration, testing, troubleshooting, installation, assembly, and replacement of components, modules, subsystems, and systems.

The contractor shall be required to purchase material in support of the activities/tasks described in this RFP and the QRBCSD’s prototyping activities in general only if those materials are incidental to the services being performed. The contractor shall make available on a monthly basis a listing of all material purchased for this RFP. Said listing will be attached to the monthly report and maintained in accordance with contractor material inventory processes.

4.4 Mast Technology Prototyping Support

The contractor shall support the QRBCSD’s efforts in emerging mast technology prototyping projects. Rugged, telescoping, fast erecting/retracting and locking mast technologies are being explored as a desired method for elevating relatively heavy payloads on stationary platforms as well as ground vehicles operating on-the-move (OTM) on improved and unimproved roads.

These masts when mounted on ground vehicles, require stowing during transport to the theater of operation. The contractor shall explore Mast systems that will optimize use of lightweight materials in their design and construction. Design criteria will focus on a number of factors including, but not limited to:

Mission requirements Type or composition of material Weight savings/vehicle issues Material/Mast stability (including thermal, vehicle etc.)

Strength and stiffness characteristics Power and control Vehicle installation/integration Safety

Prototypes will be designed to meet environmental requirements relating to rain, humidity, fungus, salt, fog, sand and dust, wind load, ice load, altitude, vibration, and shock.

4.5 Design Drafting/3D Modeling/Virtual Prototyping Support

The contractor shall provide 3D Modeling/CAD support and personnel proficient in the utilization of Pro/Engineer CAD/CAM and Windchill/Product Data Management Link (PDMLink) and EDM software in the generation of designs and technical data packages for the fabrication of components, equipment, and installation of equipment. This support also includes natural extensions of 3D Pro-Engineer Modeling into additional aspects of the “design-to-build” process to include CAM and 3D virtual reality prototyping. The contractor

RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD shall be proficient in the utilization of applicable modeling and virtual prototyping software tools (Polygon reduction, translation and Texturing Tools) in the generation of 3D Virtual Immersive designs for components, equipment and installation of equipment. This proficiency must include fluency with Digital Artforms’ Smartscene software as well as Multi-gens’ Creator software. This effort shall be incrementally funded as requirements dictate.

4.6 Logistics Support

The contractor shall provide logistics support services, to include, but not limited to:

Operate, repair and maintain platforms, systems, subsystems, facilities and/or items as required.

Perform or assist in the performance of logistics support analyses; provide equipment and supplies in support of mission objectives.

Perform materiel control and inventory management functions in support of the Division’s programs.

Perform materiel control and inventory management functions in support of the Division’s programs.

Generate inventory management documentation, including, but not limited to:

Inventory management reports Packing lists Property transfer documents Materiel receiving and disbursement reports Project equipment status reports

Ensure the preservation, packing and marking of shipments in accordance with applicable commercial and military standards.

Create, review and/or develop and submit white papers, technical reports, studies, and logistics support publication, including, but not limited to:

Integrated Logistics Support Plans (ILSPs) Technical Orders (TOs) Technical Manuals (TMs) Interactive Documents Work Specifications Lubrication Orders Interactive Electronic Technical Manuals Repair Parts and Special Tools Lists (RPSTLS)

The contractor shall be required to purchase material in support of the activities/tasks described in this RFP and the QRBCSD’s prototyping activities in general only if those materials are incidental to the services being performed. The contractor shall make available, RFP

6/29/2011

Project Number: PD2111USA103 Client Name: QRBCSD on a monthly basis, a listing of all material purchased for this RFP. This purchased material listing will be attached to the monthly report and maintained in accordance with contractor material inventory processes.

4.7 C4ISR Prototype Fabrication and Installation Support

The contractor shall provide support services to acquire, fabricate, finish (prepare, treat, coat, paint, etc.), assemble and install hardware and/or software into a government designated platform (transit case, shelter, vehicle, etc). This may include racks, shelves, bracketry, interface plates, cables, electro-mechanical assemblies, and other assigned components, parts, assemblies, and end items.

The contractor shall be required to purchase material in support of the activities/tasks described in this RFP and the QRBCSD’s prototyping activities in general only if those materials are incidental to the services being performed. The contractor shall make available on a monthly basis a listing of all material purchased for this RFP. The purchased material listing will be attached to the monthly report and maintained in accordance with contractor material inventory processes.

4.8 Large-Scale Relocatable Facility Prototyping Support

The contractor shall provide support for the QRBCSD’s prototype development efforts related to the engineering, design, and development of large-scale mobile, transportable and/or relocatable systems and facilities. These include, systems based on platforms such as:

Government-owned Trailer Systems/container systems, expandable and non-expandable, rigid and soft composition

Government-owned Trailer Systems/container interlinked complexes Mobile, expandable Government-owned tractor-trailer based systems Government-owned relocatable and/or modular systems or panelized enclosures

These systems may be used as mobile, transportable and/or relocatable command and control facilities, tactical operations centers, training centers, command posts, base camp systems, communications facilities, and emergency response centers, among other uses.

This support shall include:

Design Fabrication Integration Testing Documentation Troubleshooting Repair and maintenance efforts Replacement of components, modules, subsystems, and systems

RFP

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Project Number: PD2111USA103 Client Name: QRBCSD

Installation Reset Technical assessments Performance verification testing of modules, subassemblies, and systems Assembly Site preparation System emplacement

4.9 Site Preparation Support

The Contractor shall provide site preparation support as required for the modification of existing government-owned facilities and the emplacement of government-owned trailer systems that are to be used to house C4ISR systems such as Cryptographic, COMSEC/INFOSEC, Information Assurance, and Telecommunications Systems, as well as housing the personnel operating them.

This effort will include preparing gaining sites for the emplacement of these quick reaction government–owned trailer systems, including site plans, site preparation, and pouring concrete, asphalt, or similar pads for the trailer systems. For instances where such C4ISR systems are to be emplaced into existing government buildings instead of government-owned trailer systems, the contractor shall provide construction, renovation and modification efforts required to emplace these C4ISR systems into the building. The contractor shall be required to perform alterations of existing sites that includes dismantling, demolition and removal of both permanent and temporary sites, as well as efforts required to return a site to as close to original condition as possible.

The contractor shall be required to perform coordination activities and receive approval prior to execution, such as coordination and approval of local Public Works and/or Base Civil Engineers and/or other pertinent installation offices. The contractor shall ensure that all work executed shall be within the classification and scope of these received project approval documents. The review shall include master plan/land use plan compliance, utility systems capacity, and environmental constraints. All work shall be limited to incidental construction related to the mission project.

The contractor may be required to perform these requirements within the continental United States (CONUS), outside CONUS (OCONUS), and on non-Department of Defense (DOD) sites and shall be coordinated with the appropriate Government agencies prior to execution.

All requirements under this paragraph shall be conducted in accordance with the limitations and requirements of United States Code, Title 10, Sections 2805 and 2851, entitled, Unspecified Minor Construction and Supervision of Military Construction Projects, respectively.

RFP

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Project Number: PD2111USA103 Client Name: QRBCSD

4.10 Laboratory and Logistics System Facility Upgrades

The contractor shall evaluate laboratory, logistics and associated industrial facilities, equipment and systems and initiate maintenance, repair, refurbishment and/or replacement actions to improve operational readiness, effectiveness, and/or efficiency. Such improvements may involve:

Regulatory environmental, safety and/or health compliance;

Remediation of hazardous conditions;

Ergonomic and human factors improvements.

Knowledge of industrial fabrication and test equipment as well shall be required.

4.11 Purchasing System

Offeror must have an established purchasing system for project materials procurement that provides the ability to place, monitor, track, review and approve purchase orders via a web-based system. The system must provide for the following capabilities:

Provide QRBCSD-designated users with a web-based system that provides the ability to place, monitor, track, review and approve purchase order requests.

Allow QRBCSD-designated users to create parts catalogs and project kits, and create RFP’s for non cataloged items.

Provide QRBCSD-designated users with near real-time financial management support and order tracking via web based reports

5.0 Specific Requirements

5.1 Deliverables

The contractor shall deliver all documents required by the basic RFP.

Table 1 List of Deliverables

Required Deliverables/Reports

Required Due Date

Description of Deliverable Content

Contractor Monthly Status and Progress Report

No later than 15 calendar days after the first day of the month.

The contractor shall separately cover the effort on each of the tasks described in this RFP. Content in the monthly report provided by the contractor shall be separated by task and shall contain for each task, as a minimum:

Significant items that occurred that month

Planned activities for the next month

Issues and Concerns

Status of each task

Staff assigned on task that month

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Project Number: PD2111USA103 Client Name: QRBCSD

Budgetary information on expended and remaining funds

Reports shall be prepared IAW DI-MGT-80227 Scientific and Technical Reports

As Required Reports shall be prepared IAW DI-MISC-80711A

Developmental Design Drawings/Models and Associated Lists

As Required Reports shall be prepared IAW DI-SESS-81002D

5.1.1 Delivery Instructions

One copy of each report will be submitted to the client representative. The contractor shall deliver each report in a Government approved format. The contractor will submit deliverables electronically via email and shall include a cover letter, on the prime contractor’s letterhead, describing the contents. Concurrently, a copy of the cover letter shall be attached to the task in GSAs Electronic Ordering System (ITSS).

5.1.2 Inspection and Acceptance

All periodic reports and task deliverables shall be inspected, tested (where applicable), reviewed, and accepted by the Government within a reasonable period of time, but in no case more than 20 business days, IAW FAR 52.246-6, Inspection – Time and Material and Labor Hour. If found unacceptable, the Government shall notify the Contractor in writing or by email of the non-acceptance and detail why the deliverable was not accepted. The Contractor shall then have 10 business days to discuss, correct, or arrive at an acceptable solution with the Government.

Inspection and acceptance shall be at destination and FOB shall be destination.

Ship to address is:

US Army CERDEC Attn: RDER-CCQ Bldg 3200 Raritan Ave Aberdeen Proving Ground, MD 21005

DODAAC # W81TK1

All efforts described in this RFP shall be performed under the auspices of the QRBCSD’s ISO-9001:2008 certified quality management system. The Government will perform quality assurance actions in accordance with the quality assurance surveillance plan (QASP) described in Attachment C, in order to verify that the products and services delivered by the Division will meet customer requirements, in compliance with the quality management system, and per established quality objectives.

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Project Number: PD2111USA103 Client Name: QRBCSD

Only the QRBCSD client representative (CR), their designated alternate, the GSA PM or GSA Contracting Officer (CO) has the authority to inspect, accept, or reject all deliverables. Final acceptance of all deliverables will be provided in writing, or in electronic format, to the GSA PM or GSA CO within 30 days from the end of the task order.

Performance by the Contractor to correct defects found by the Government as a result of quality assurance surveillance and by the Contractor as a result of quality control, shall be IAW FAR 52.246-6, Inspection – Time and Material and Labor Hour. The client representative will monitor compliance and report to the GSA FAS PM.

5.2 Quality Control

The contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the services are performed in accordance with RFP and commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The government reserves the right to perform inspections on services provided to the extent deemed necessary to protect the government’s interests. The contractor must control the quality of the services and deliverables provided in support of this task and maintain substantiating evidence that services conform to contract quality requirements and furnish such information to the government if requested.

Plans typically include, but are not limited to, the following:

A description of the inspection system, addressing all services listed in the RFP Frequency of inspections Title of the individual(s) who shall perform the inspections and their organizational placement.

A description of methods for identifying, correcting and preventing defects in the quality of service performed before the level becomes unacceptable.

The QCP shall include a quality control matrix (QCM), such as the sample QCM shown in Table 2. The QCM shall reflect the quality approach (using the headings shown in Table 2) of the vendor as it applies to the key areas of the offeror’s proposed technical/management approach (TMA).

Table 2 SAMPLE Quality Control Matrix

Requirement Criteria for Acceptance

Acceptable Quality Level

Method of Surveillance

“Incentives” Positive or Negative

Reports and Deliverables

100% compliance

100% compliance

Random Sampling

Past performance report

Application Design & Development

Met all external and internal suspenses

100% compliance

100% Inspection

Past performance report

Software Development

Met all external and internal requirements 100%

100% compliance

Random Sampling

Past performance report

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Project Number: PD2111USA103 Client Name: QRBCSD functionality

Testing & QA

Track, address, and closeout all external and internal inquiries

100% compliance

Random Sampling

Past performance report

Software Documentation

Track, address, and closeout all external and internal inquiries

100% compliance

Random Sampling

Past performance report

O&M Support Resolve 80% of help desk issues within 24 hrs

100% compliance

Random Sampling

Past performance report

Training & Deployment

Provide training and deployment

IAW WBS

schedule Customer Satisfaction

100% compliance

Random Sampling

Past performance report

NOTE: This QCM is a sample format for the vendor only. The vendor will include a QCM (using the headings shown in the sample) in the proposal that reflects the key areas of support identified in the TA and the QC plan proposed by the vendor IAW the RFP.

Including the above sample table in the proposal may result in the proposal being determined unacceptable under the TMA evaluation factor.

The QCP may be modified as the project progresses by coordinated approval of the contractor and the government.

5.3 Desired Skills and Knowledge

The Contractor will propose the number and type of positions to be filled. Appendix D titled, “Desired Labor Category Descriptions,” is provided to list the types and qualifications of the skills/experience/knowledge required to perform current and future sub-task requirements.

It is desired that the Contractor have prior experiences and specific knowledge of the areas described in Table 3.

Table 3 Desired Skills and Knowledge

Skills and Knowledge Area Desired Skills and Knowledge

Project Management

Tactical platforms and C4ISR systems integration projects DOD Systems Engineering and Acquisition management processes MS Project ISO-9001:2008 quality management system

Mechanical and Electrical Engineering

Tactical platforms and C4ISR systems integration projects DOD design specifications and standards Pro/Engineer CAD/CAM in a Windchill / PDMLink environment

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Project Number: PD2111USA103 Client Name: QRBCSD

NASTRAN and Pro/Mechanica FEA

CAD/CAM Design

Pro/Engineer CAD/CAM in a Windchill / PDMLink environment Pro/Sheetmetal and Pro/Manufacturing Virtual Prototyping and 3-D immersive modeling tools (Polygon reduction, translation and Texturing Tools) including Digital Artforms’ Smartscene software as well as Multi-gens’ Creator software

Fabrication

Pro/Engineer CAD/CAM in a Windchill / PDMLink environment Pro/Sheetmetal and Pro/Manufacturing CNC sheetmetal fabrication and CNC machining fabrication Welding and joining processes DOD material finishing specifications, materials, and processes Powder coat finishing processes

Systems Integration

Tactical platforms and C4ISR systems integration projects Mechanical assembly, installation and integration Tactical shelters and honeycomb panel installation DOD specifications for fastening and joining processes and materials, electrical assembly, installation and integration, cable fabrication, testing and installation for power, signal and RF

Inventory Control Planning and execution of materiel control processes Shipping and receiving operations DOD packaging, marking, and shipping requirements

Environmental Test Development, planning and execution of environmental test programs MIL-STD 810 and other DOD test requirements

COMSEC Equipment Management

Handling, managing and shipping COMSEC equipment

5.4 Manhours/Labor Categories

The QRBCSD anticipates the vendor will require a total minimum level of effort (LOE) as identified in Table 4 to complete this task.

Table 4 Minimum Level of Effort (Total LOE)

Labor Category Estimated Hours by Labor Category

Base OP1 OP2 OP3

Mechanical Technician (Senior) 1440 160 160 160

Mechanical Technician 2880 320 320 320

Sheet Metal Mechanic (Senior)** 0 0 0 0

Welder 1440 160 160 160

Welder ** 0 0 0 0

Machinist, Master 1440 160 160 160

Machinist ** 0 0 0 0

Sheet Metal Mechanic ** 0 0 0 0

Painter ** 0 0 0 0

HVAC Technician ** 0 0 0 0

Program Manager (Senior Lead) 1440 160 160 160

Program Assistant (Intermediate) 1440 160 160 160

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Acquisition Support Specialist (Journeyman) 1440 160 160 160

Budget Analyst (Intermediate) 720 80 80 80

Management Analyst 1440 160 160 160

Drafter (Senior) ** 0 0 0 0

Drafter (Journeyman) ** 0 0 0 0

General Engineer (Journeyman) 1440 160 160 160

General Engineer (Senior) 1440 160 160 160

Engineer Systems (Senior/Lead) 1440 160 160 160

Engineer Systems (Senior/Lead) 1440 160 160 160

Engineer (Systems) 4320 480 480 480

Electronics Technician (Senior) 2880 320 320 320

Electronics Technician (Intermediate) 2880 320 320 320

Field Service Electrical Tech (Intermediate) ** 0 0 0 0

Field Service Electrical Tech (Journeyman) 2880 320 320 320

Field Service Electrical Tech (Journeyman) ** 0 0 0 0

General Laborer (Intermediate) 1440 160 160 160

Mechanic, General (Senior/Lead) ** 0 0 0 0

Mechanic, General ** 0 0 0 0

Mechanic, General ** 0 0 0 0

Program Adminstrator (Intermediate) 1440 160 160 160

Program Integrator, Senior Lead 1440 160 160 160

Program Integrator, Intermediate 1440 160 160 160

Transportation Packing Specialist (Senior) 1440 160 160 160

Property Management Specialist 1440 160 160 160

Total Estimated Direct Labor Hours 32400 3600 3600 3600

NOTE: ** in the table above denotes labor categories/requirements that are to be priced, but which are designed to satisfy future planned labor requirements.

NOTE: If the offeror desires/chooses to propose alternative solutions the offeror must provide the rationale explaining why they chose to deviate from the proposed mix (labor category and hours) so that it is clear that they understand the requirement. Any deviation without supporting rationale may render your proposal unacceptable as the government may be unable to determine if the offeror sufficiently understands the task order requirements. The Government considers 1920 hours (excludes holidays) to be a full years labor for one individual.

5.5 Travel

Contractor employees will be required to travel to various location in order to complete tasks at locations such as US Army CERDEC with locations at Fort Monmouth, NJ and other government and Commercial CONUS/OCONUS locations as directed by the Government.

RFP

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Project Number: PD2111USA103 Client Name: QRBCSD

Possible OCONUS locations include, but are not limited to Iraq, Afghanistan, Japan, Germany, France, Italy, England, Korea, Australia, Alaska, and Hawaii.

The total estimated travel costs are estimated at the levels described in Table 5.

Table 5 Total Estimated Travel Costs

Travel

Base $ 360,000

Option Period 1 $ 40,000

Option Period 2 $ 40,000

Option Period 3 $ 40,000

Total Estimated Travel Cost $ 480,000

NOTE: This information is provided for estimating purposes only.

Costs for transportation may be based upon mileage rates, actual costs incurred, or a combination thereof, provided the method used results in a reasonable charge. Travel costs will be considered reasonable and allowable only to the extent that they do not exceed on a daily basis, the maximum per diem rates in effect at the time of the travel. The Joint Travel Regulations (JTR), while not wholly applicable to contractors shall provide the basis for the determination as to reasonable and allowable. Maximum use is to be made of the lowest available customary standard coach or equivalent airfare accommodations available during normal business hours.

All travel shall be approved in advance by the CR. Exceptions to these guidelines shall be approved in advance by the GSA CO or their designee.

5.6 Other Direct Costs (ODCs)

The Contractor will be required to provide materials/hardware IAW the requirements identified in RFP Section 4. The subject systems integration projects are by their nature, highly material intensive efforts. Table 6 provides examples of the commercially available equipment necessary/required for installation into the various systems (integrated shelters, vehicle system, soldier systems).

Table 6 Description of ODCs

Material/Hardware Examples

Raw Materials Sheet aluminum, sheet steel, extruded aluminum rod, bar, tube, and shapes, polycarbonate sheet, plastic/polymer/ester/ether rod, bar and shapes, copper rod/bar;

Tools

Machine tools (fabrication machine tooling, mills, countersinks, taps, calibration, repair, maintenance, saws, wrenches, drills, screwdrivers, rivet guns, grinder, insert tooling, thread tap, sanding belts, dies / punches, clamps, gauges, electrical meters, tool boxes, work benches

Welding supplies Argon gas, welding tips, welding rod and wire spool Fasteners Screws, nuts, bolts, washers, rivets, rivet nut inserts, clinch nuts, potted

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Project Number: PD2111USA103 Client Name: QRBCSD inserts, helicoil inserts, clip nuts, adhesives, hook and loop tape

Mechanical components Handles, knobs, latches, armature mount, clamps, shock mounts, threaded standoffs, lanyard, pilot pin, linear slides, bearings, hinge, racks, enclosures, rack slides, hose / air line, gaskets

Electrical components

Wire, power cables, raceway, fittings, conduit, pipe nipples, circuit breaker, switches, outlet strip, outlet components, plugs, enclosures, terminal lugs, loop clamps, splices, bushings, ground lugs / clips, LEDs, lights, lamps, power supplies, amplifiers, inverters, buss bar, plugs, receptacles, back-shells, meters, cable ties, patch cords, Cat6 cable, RF cable, DB/BNC/N/SMA/etc connectors, panel adapters, MIL circular connectors, MS connectors, RF connectors, attenuators, IT cables, filters, sensors, couplers, EMI gaskets

Mission equipment

Printers, laptops, CPU's, displays, hard drives, memory, software, radios, analyzers, antennas, routers, network, switches, power supplies, navigational devices, communications systems, electronics metrology systems, command and control systems, data management systems, data processing systems, network management devices, intercom, telephony devices, sensor packages, mounting and installation kits, antennas

NOTE: Mission equipment are assets that are installed into tactical systems.

Platform equipment Shelter enclosures, containers, trailers, tents, generators, environmental control systems, antenna masts

Materiel handling Packaging supplies (scale, shrink wrap, boxes, Kraft paper, bubble wrap, protective mailers, seals, locks, lift, hand truck, pallet jack, carts Safety equipment Safety glasses, disposable coveralls, gloves

The total estimated ODCs are estimated at the levels described in Table 7.

Table 7 Total Estimated Material/Hardware Costs

Other Direct Costs (ODCs)

Base $ 18,000,000

Option Period 1 $ 2,000,000

Option Period 2 $ 2,000,000

Option Period 3 $ 2,000,000

Total Other Direct Costs $ 24,000,000

NOTE: This information is provided for estimating purposes only.

5.7 Additional Considerations

5.7.1 Post Award Pricing/Work Orders

Because it is impossible to fully delineate and detail all requirements a priori, work will be further defined during the period of performance by means of a series of work orders (WOs).

Each specific task within the broad scope of this RFP will be described in a WO document to be provided by the QRBCSD CR to the Contractor and the GSA CO for review and action.

The WO will detail the work to be done and expected deliverables, and may be accompanied by supplemental documents. Upon receipt of a WO the Contractor will have up to ten (10)

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Project Number: PD2111USA103 Client Name: QRBCSD business days to seek clarification and propose an estimated level of effort (hours and cost) for the work, unless an extension is granted by the QRBCSD CR.

WOs are not permitted to change the scope of the contract.

WOs will take effect upon acceptance and signature by the Contractor and the

QRBCSD CR.

No work is to be initiated or invoices submitted for any work not covered under an approved WO.

All invoices and monthly reports shall be broken out by WO number so that the costs for each project can be tracked independently.

Each WO may contain elements from one or more of the requirements described in the

RFP.

In response to the WO, the vendor will provide a proposal to the CR and the GSA CO/PM, detailing the technical approach to the project, if requested, along with pricing. Pricing may include labor, hours, subcontracting, travel, materials, indirect rates per the terms of the awarded contract; the completion date, etc. along with any supporting data required to determine the proposed pricing to be fair and reasonable. Supporting data might be competitive proposals obtained for materials or commercial price lists for commercial items along with information on sales to the commercial public.

Travel cannot exceed the maximum pricing dictated by the Joint Travel Regulation/Federal Travel Regulation (JTR/FTR). For the purpose of submitting a proposal in response to the solicitation, use the government’s estimates for materials and include any proposed indirect rates that will apply.

Once the proposal is found to be acceptable, an authorization to proceed with the work will be provided to the vendor.

Reference Appendix B for WO format.

6.0 Other Requirements

6.1 Type of Task

This task is a T&M incrementally funded open market. The solicitation is unrestricted. Both small and large business may submit an offer.

6.2 Period of Performance

The POP for this task is a 9-month base plus three 1-month options.

6.3 Place and Hours of Performance

Performance will take place at US Army CERDEC with locations at Fort Monmouth, NJ, and in/around Aberdeen Proving Grounds MD, or take place at the contractor’s facilities and other

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Project Number: PD2111USA103 Client Name: QRBCSD government and Commercial CONUS/OCONUS locations as directed by the Government.

Possible OCONUS locations include, but are not limited to Iraq, Afghanistan, Japan, Germany, France, Italy, England, Korea, Australia, Alaska, and Hawaii.

When working at Government facilities, work will be accomplished during normal duty hours (8AM-5PM) unless approved by site personnel.

Contractor personnel will not report to Government facilities to work nor remain at the work locations any time the Government is unexpectedly required to close their offices. The contractor will not be compensated for these Government closures. The contractor is responsible for all notification of their contractor staff during times of closure.

6.4 Contractor Employee Guidelines

The contractor shall not employ persons on this award if such employees are identified to the contractor by the client representative as a potential threat to the health, safety, security, general well being, or operational mission of the installation and its population.

6.5 Special Terms and Conditions

6.5.1 Contract Clauses

All applicable contract clauses are found in Section I.

6.5.2 508 Compliance.

All applicable 508 compliance details are found in Section I.

6.5.3 Personal Service

The client has determined that use of the GSA contract to satisfy this requirement is in the best interest of the government, economic and other factors considered, and this task order is not being used to procure personal services prohibited by the Federal Acquisition Regulation (FAR) Part 37.104 titled “Personal services contract”.

To counter the circumstances that infer personal services and to preserve the non-personal nature of the contract, the contractor shall adhere to the following guidelines in the performance of the task:

Contractor provides for direct supervision of all contract employees assigned to the task.

Refrain from discussing the issues such as skill levels and hours, salaries, cost and funding data, or administrative and personnel matters affecting contractor employees with the client.

Ensure close communication/coordination with the GSA PM, reporting problems to the PM as they occur (not waiting for a monthly meeting).

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Project Number: PD2111USA103 Client Name: QRBCSD

Do not permit government officials to interview potential contractor employees, discuss individual performance, approve leave or work scheduling of contractor employees, terminate contractor employees, assist contractor employees in doing their jobs or obtain assistance from the contractor in doing Government job.

Do not assign contractor personnel to work under direct government supervision.

Maintain a professional distance from government employees.

Provide contractor employees with badges, if appropriate, identifying them as contractors.

Ensure proper communications with the government (technical discussion and government surveillance is okay, but the Government cannot tell the contractor how to do the job).

Assign a task leader to the task order. The task leader or alternate should be the only one who accepts tasking from the assigned Government point of contact or alternative.

The government has the right to reject the finished product or result and this does not constitute personal services.

When travel is required for the performance on a task, the contractor personnel are only to travel as directed by their contract management.

6.5.4 Privacy Act

Work on this project may require that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

6.5.5 Limitation of Funds

The Contractor shall not perform work resulting in charges to the government that exceed obligated funds. The contractor shall notify the Contracting Officer in writing, whenever it has reason to believe that in the next 60 days, the charges to the government will exceed 75% of the obligated funds. The notice shall state the estimated amount of additional funds required to complete performance of this task. The government is not obligated to reimburse the Contractor for charges in excess of the obligated funds and the Contractor is not obligated to continue performance or otherwise incur costs that would result in charges to the government in excess of the amount obligated under this order.

6.5.6 Unilateral Modifications for Funds Management

By acceptance of a contract the vendor is agreeing to allow unilateral modifications to be issued after award of this task to obligate funding. The acceptance of the task award by the vendor constitutes written agreement of both parties that all future modifications issued for the obligation of funding will be issued by the GSA CO unilaterally. The vendor has responsibility for funds monitoring and tracking so by acceptance of this change, the vendor is agreeing to obtain in a timely manner the unilateral modifications from ITSS for the purpose of ensuring that funding totals are not exceeded and to ensure the vendor’s responsibility for tracking and reporting deficits in funding can be accomplished per the terms of the RFP.

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Project Number: PD2111USA103 Client Name: QRBCSD

6.5.7 Records/Data

All software (databases/code) produced at the request of the client becomes the sole property of the United States Government and shall enter the public domain and is non-proprietary.

Subsequent use of this software for commercial purposes by the Contractor or any other entity may occur only after a properly filed Freedom of Information Act (FOIA) request has been approved by the Government. Any such subsequent use shall attribute the origin of the software to the client.

All deliverables become the sole property of the United States Government. The Government, for itself and such others as it deems appropriate, will have unlimited rights under this contract to all information and materials developed under this contract and furnished to the Government and documentation thereof, reports and listings, and all other items pertaining to the work and services pursuant to this agreement including any copyright.

Unlimited rights under this contract are rights to use, duplicate, or disclose data, and information, in whole or in part in any manner and for any purpose whatsoever without compensation to or approval from the Contractor. The Government will at all reasonable times have the right to inspect the work and will have access to and the right to make copies of the above-mentioned items. All digital files and data, and other products generated under this contract, shall become the property of the Government.

Copyright: Any software and computer data/information developed, as a component of this contract shall have the following statement attached to documentation:

“This computer program is a work effort for the United States Government and is not protected by copyright (17 U.S. Code 105). Any person who fraudulently places a copyright notice on, or does any other act contrary to the provisions of 17 U.S. Code 506(c) shall be subject to the penalties provided therein. This notice shall not be altered or removed from this software or digital media, and is to be on all reproductions.”

6.5.8 Government Furnished Items

None.

6.5.9 Organizational Conflict of Interest (OCI)

The Successful performance of this contract requires both the contractor and the government to cooperate in the early identification and avoidance, mitigation or waiver of organizational conflicts of interest (OCIs) that may arise in the implementation of this contract. This ongoing responsibility is part of the current quotation submittal and subsequent contract performance. An award will be made to the apparent successful offeror(s) unless an OCI is determined to exist that cannot be avoided, mitigated or waived. By submission of an offeror's quotation, the offeror represents the following:

That it will act in good faith and take reasonable steps to identify and disclose to the GSA CO organizational conflicts of interest as that term is used in FAR Subpart 9.5

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Project Number: PD2111USA103 Client Name: QRBCSD that exist or may arise in the implementation of this contract, as soon as they become known to the contractor.

The offeror represents that if it discovers an OCI or potential OCI a prompt and full disclosure shall be made in writing to the GSA CO. The disclosure shall include a description of the action the contractor has taken or proposes to take in order to avoid or mitigate the OCI.

If in compliance with this clause, the contractor discovers and promptly reports an organizational conflict of interest (or potential conflict of interest), the GSA CO will analyze the OCI or potential OCI and make a written determination and finding as to how the OCI will be resolved, taking into consideration the contractor's plans to avoid or mitigate the OCI. In the event that the GSA CO determines that the OCI cannot be effectively avoided, mitigated, or waived, then the GSA CO may terminate the portion of the contract affected by the conflict for the convenience of the government, if such termination is determined to be in the best interests of the Government.

The contractor agrees to abide by the provisions of FAR 9.505-4 and will implement appropriate procedures for the proper handling and protection of third party proprietary and/or competition sensitive information to which it is given access in the implementation of this contract.

In the event that a future modification to this contract would result in an actual or potential OCI, the contractor shall notify the GSA CO. If the GSA CO determines that the OCI cannot be adequately avoided, mitigated or waived, the contractor shall have the right to decline acceptance of the modification in order to avoid the OCI.

7.0 Invoicing/ Procedures for Payment

The Period of Performance (POP) for each invoice shall be for one calendar month. The contractor shall submit only one invoice per month per order/contract. The appropriate GSA office will receive the invoice by the twenty-fifth calendar day of the month after either:

The end of the invoiced month (for services) or The end of the month in which the products (commodities) were delivered and accepted by the Government.

For Labor Hours and T&M orders/contracts each invoice shall show the skill level category, the hours worked per skill level, the rate per skill level and the extended amount for that invoice period. It shall also show the total cumulative hours worked (inclusive of the current invoice period) per skill level, the hourly rate per skill level, the total cost per skill level, the total travel costs incurred and invoiced, and the total of any other costs incurred and invoiced, as well as the grand total of all costs incurred and invoiced.

For Labor Hour and T&M orders/contracts each invoice shall clearly indicate both the current invoice’s monthly “burn rate” and the total average monthly “burn rate”.

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Project Number: PD2111USA103 Client Name: QRBCSD

The contractor shall submit all required documentation (unless exempted by the contract or order) as follows:

For Travel: Submit the traveler's name, dates of travel, location of travel,…