PCD-013-040926_Mar_16_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the City of Torrington, Connecticut, seeking qualified consulting firms to assist the Planning and Zoning Commission in preparing and adopting an updated 2027 Plan of Conservation and Development (POCD) in accordance with Connecticut General Statutes Section 8-23. The RFP was released on March 12, 2026, with a proposal submission deadline of April 9, 2026, at 11:00 AM. Vendors must submit an original plus six exact physical copies and one digital thumb drive to the Office of the Purchasing Agent at 140 Main Street, Room 206, Torrington, CT 06790. Questions regarding the solicitation must be submitted by March 30, 2026, at 12:00 noon to Pennie Zucco at pennie_zucco@torringtonct.org or 860-489-2225. The consultant must complete comprehensive deliverables including reviewing existing plans and studies, integrating sustainability and hazard mitigation data, updating relevant data and GIS mapping, developing and executing community engagement strategies, preparing multiple public presentations, and managing working meetings with City staff and commissions. All work must be completed through formal adoption hearings by February 2027. No faxed or emailed proposals are accepted, and bids cannot be withdrawn for 90 days following submission.

The cost proposal must not exceed $120,000 and should be submitted in a separate sealed envelope. Selection will be based on technical capacity and experience with similar projects, proposal quality and presentation, ability to deliver materials timely, experience in creating effective community engagement processes, and fee proposal evaluation, with cost not being the sole selection factor. Required submission documents include a notarized Acceptance of Terms agreement and a notarized Non-Collusion Affidavit. The selected firm must provide proof of Workers Compensation Insurance, Liability and Property Damage Insurance, and Vehicle Insurance within 10 days of award, with the City named as an additional insured. The City of Torrington is an Affirmative Action/Equal Opportunity Employer and encourages Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Small Business Enterprises (SBEs) to apply. All funds are subject to annual appropriation by the City Council, and the City may terminate the contract without liability if funds are not appropriated in subsequent fiscal years. The City reserves the right to interview selected firms, negotiate with the successful bidder, reject all proposals, or reinitiate the RFP process.