PCD-013-040926_Apr_6_26_solicitation_doc.pdf

This is a Request for Proposals issued by the City of Torrington, Connecticut, for consulting services to develop and adopt an updated 2027 Plan of Conservation and Development. The City seeks qualified firms to assist the Planning and Zoning Commission in preparing comprehensive deliverables including reviewing existing plans, integrating sustainability and hazard mitigation data, updating GIS mapping, developing community engagement strategies, and managing the formal adoption process. The RFP was released on March 12, 2026, with a proposal submission deadline of April 9, 2026, at 11:00 AM to the Office of the Purchasing Agent at 140 Main Street, Room 206, Torrington, CT 06790. All questions regarding the solicitation must be submitted by March 30, 2026, at 12:00 noon to Pennie Zucco at pennie_zucco@torringtonct.org or 860-489-2225. Vendors must submit one original plus six exact physical copies and one digital thumb drive. No faxed or emailed proposals will be accepted. The selected consultant must complete all work through adoption hearings by February 2027.

Proposals must not exceed $120,000 and should be submitted in a separate sealed envelope. Vendors must include a notarized Acceptance of Terms agreement and a notarized Non-Collusion Affidavit. Selection criteria include technical capacity and experience with similar projects, proposal quality and presentation, ability to deliver materials timely, experience in creating effective community engagement processes, and fee proposal evaluation, with cost not being the sole determining factor. The selected firm must provide proof of Workers Compensation Insurance, Liability and Property Damage Insurance, and Vehicle Insurance within ten days of award, with the City named as an additional insured. Bids cannot be withdrawn for 90 days following submission, and all proposals remain valid for 120 days after the submission deadline. All funds are subject to annual appropriation by the City Council, and the City reserves the right to interview selected firms, negotiate with the successful bidder, reject all proposals, or reinitiate the RFP process. The City of Torrington is an Affirmative Action/Equal Opportunity Employer and encourages Minority Business Enterprises, Women Business Enterprises, and Small Business Enterprises to apply.