PB 26-12 Addendum No 1 October 1, 2026

BOARD OF COUNTY COMMISSIONERS

PALM BEACH COUNTY, FLORIDA

PALM BEACH COUNTY DEPARTMENT OF AIRPORTS

PROJECT NAME: DJT Airfield Vault Building Expansion

PROJECT NUMBER: Department of Airports Project No. PB 26-12

ADDENDUM NUMBER 1

Date of Issue: October 1, 2026

This addendum modifies or interprets the proposal documents by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents.

Proposers, upon receiving addenda, shall insert same into the Proposal Documents.

It is required that Addendum Number 1 be signed in the Acknowledgement of Receipt below and attached to the Proposal and become part of the Proposal.

Acknowledgement of Receipt of Bidder

ADDENDUM NO. 1

This addendum includes the following:

1. Pre-Bid Conference:

1.1. The Meeting Minutes and PowerPoint presentation for

the Pre-Bid Conference held on September 23,2026, at 2:00 PM (local time) in the Department of Airport’s main conference is attached to this Addendum No. 1.

2. Project Manual:

2.1. Bid Price Form, Attachment 1 to the Bid Form: Remove Bid Price Form Pages BF-4.1 through BF-4.4 and Replace with Bid Price Form Pages BF-4.1r through BF-4.4r dated September 30, 2026, Addendum No. 1. (Attached)(Changes marked in Red) Base Bid Item 26: Revised Quantity Base Bid Item 27: Revised Quantity Base Bid Item 40: Revised unit to allowance and added allowance amount.

Base Bid Item 41: Revised Item Description Base Bid Item 43: Revised Item Description Base Bid Item 52: Revised Item Specification and Item Description Additive Alternate Bid Form: Revised Bid Item Numbering

2.2. Technical Specifications: Remove Specification Section 03 44 00, Precast Structural Concrete in its entirety and Replace with Specification Section 03 41 16 Precast Concrete Slabs, pages 03 41 16-1 through 03-41-16-10 dated September 30, 2026. (Attached)Changed Specification requirements for the Bid Item

2.3. Appendix 1 - FAA/USDOT Contract Clauses: Section A9

Davis-Bacon Requirements; Add and include General Decision Number FL20260220 05/18/2026 for Construction Type Building. (Attached)

2.4. Appendix 5 – Existing Vault Building Roof Data: Add and

Include Complete Existing Vault Building Roof Data, (18 Pages) (Attached) Reports that the entire document was not able to be downloaded from the PBC VSS.

3. Contract Drawings:

3.1. Sheet G-003, Summary of Quantities, REMOVE Sheet G-003

and REPLACE with Sheet G-003, Revision No. 1, dated 09/30/2026 (Attached). Bid Quantities, Item Description Revised

3.2. Sheet E-011, Electrical One-Line Diagram – Modified

(Base Bid), REMOVE Sheet E-011 and REPLACE with Sheet E- 011, Revision No. 1, dated 09/30/2026 (Attached). Note added

3.3. Sheet S-101, General Structural Notes, REMOVE Sheet S-

101 and REPLACE with Sheet S-101, Revision No. 1, dated 09/30/2026 (Attached). Notes Revised

4. Bidders’ Questions:

4.1. Question: What is the engineer’s estimate for this

project?

Response: The Engineer’s Estimate will not be released at this time.

4.2. Question: Given that this project has a considerable

amount of electrical work, can the owner consider postponing either one of the bid dates to allow time to analyze them and provide a better pricing?

Response: The PB 26-12 bid due date will not be postponed.

4.3. Question: Since the Contractor submitting a bid must be

properly licensed at the time of bid submission, please clarify which license required to bid this project.

Response: The prime Contractor must be properly licensed in the state of Florida and able to act as a general Contractor.

4.4. Question: Section 26 00 00, §1.5.A.2 requires the

electrical contractor and designated superintendent to have completed two similar projects within the past six years.

Please clarify whether this superintendent experience requirement applies to the electrical subcontractor’s superintendent, the general contractor’s superintendent, or both.

Response: Section 26 00 00, §1.5.A.2 applies to the electrical Contractor and his designated superintendent only.

4.5. Question: Please confirm whether the 25% self-

performance by General Contractor requirement is a mandatory condition of bid responsiveness and contract award. Would a General Contractor proposing to subcontract all trade work remain eligible for award? If this approach is permitted, please clarify how Attachment No. 4 should be completed and issue an addendum revising the requirement accordingly.

Response: The Prime Contractor must perform a minimum of 25% of the work with its own direct hire forces, in accordance with Attachment No. 4 to the Bid Form, “Prime Contractor Work.

4.6. Question: Has the Owner or Engineer provided a project

cost estimate for the work being bid?

Response: The Engineer’s Estimate will not be released at this time.

4.7. Question: Please provide a plan holder’s list for this

project.

Response: The current plan holders list is included and attached to this Addendum No. 1.

4.8. Question: Please clarify if there will be a cost

associated with pulling the electrical permits for this project and much will it cost.

Response: Refer to Instructions to Bidders Section 12.1.

4.9. Question: Please clarify whether the 25% work

requirement referenced on this page requires the Prime Contractor to self-perform a minimum of 25% of the contract work, or if work performed by the Prime Contractor’s direct-hire forces (subcontractors) may be included in meeting the 25% requirement.

Response: Refer to the response to Question 4.5 above.

4.10. Question: Please clarify whether the Wage Determination Form provided on Page 908 is the only applicable wage determination for this project. Additionally, if a labor classification required for the project is not identified in the provided Wage Determination Form, please clarify the process for establishing the applicable wage rate and properly documenting the employee on the project’s certified payroll.

Response: The Wage Determination provided in the Appendix 1 FAA/USDOT Contract Clauses shall also include the wage determination number FL20260220 05/18/2026 attached to this Addendum No. 1.

4.11. Question: Per pgs. IB-15 of 20 & INV-2 of 4 there are no DBE, MBE, WBE, SBE or other wise requirements for this Project. Are Schedules 1; 2; 2.1; 3 & 6 to be returned with proposal and marked N/A or discarded?

Response: Per Instructions to Bidder 11.4.2, In the event no DBE Goal has been established for this solicitation. Bidder must submit Schedule 6 – Bidder’s List.

4.12. Question: The invitation to Bid and Special Provisions

§1.1 both state that the work includes “modifications to the existing… Fire Protection system,” and Attachment No. 3 requires designation of a Fire Protection System Subcontractor. However, the Project Manual contains no Division 21 specification section, and the drawing set contains no fire suppression sheets – only fire alarm (FA-001 through FA-004, Section 28 46 00) and fire protection specialties (Section 10 44 00). Please confirm that the fire protection scope of this contract is limited to the new fire alarm system and portable fire extinguishers, and that no fire sprinkler, standpipe, or clean-agent suppression work is required.

If suppression work is required, please issue the governing specification and drawings by addendum.

Response: The Fire Protection scope of work is limited to the new Fire Alarm System work shown in the Contract Documents.

4.13. Question: Sheet A-8 directs the General Contractor to

“investigate wall leaks this area, install new high performance coating system this area and new sealant at all wall penetrations,” with no defined limits, area, or quantity. Please confirm whether this work is to be carried under Bid Item 4, “Miscellaneous Investigation and Repairs” ($95,000.00 Allowance), or whether it is to be included in the lump sum price for item 21, “Exterior Painting” (09 00 03). If the latter, please define the extent of the affected area so that all bidders price it identically.

Response: This work shall be included under Bid Item 4, “Item 01 21 00-1, Miscellaneous Investigation and Repair” and paid in accordance with the contract documents.

4.14. Question: Section 01020, Asbestos, is included in the

General Requirements, and the work includes complete replacement of the existing roof and substantial interior renovation of a building of unstated age.

Appendix 5 documents roof test cuts but does not address hazardous materials. Please advise whether an asbestos and hazardous materials survey of the existing vault buildings has been performed and, if so, please issue the report by addendum. If no survey exists, please confirm whether abatement is to be carried under the $95,000 Allowance (Item 4), under a separate allowance to be added by addendum, or whether abatement is excluded from this contract and will be performed by the Owner under separate contract.

Response: “A hazardous material survey of the airfield vault at DJT will be conducted prior to the start of construction. The abatement is excluded from this contract and will be performed by the Owner under a separate contract. The lowest responsible responsive bidder may need to provide access to abatement contractor if any hazardous materials are determined.”

4.15. Question: Section 23 09 00 contains three inconsistent

statements as to the existing control system and the party who is to perform the work:

§1.9.A states that control components and services “shall be provided by one provider: Advanced Control Corporation as contracted by the DOA, with Schneider Electric devices utilizing a BACnet protocol,” and §1.8.C states that “distributors or licensed installing contractors are not acceptable”; §2.3B requires the ability to make complete adjustments to “the Siemens system and controller databases”; And §1.8D requires remote monitoring of the local operator workstation “over the existing hospital system.” Please confirm the manufacturer of the existing building automation system at the airfield electrical vault, and confirm that Advanced Control Corporation is the sole approved provider for this scope. If Advanced Control Corporation is already under contract to the Department, please advise whether their work is to be carried as a subcontract under Bid Item 49 (23 05 00-2, “HVAC Equipment, Ductwork, Controls – Complete”) or is excluded from this contract; and if it is to be caried by the Contractor, please issue their quoted amount so all bidders carry the sample figure. We understand the references to a Siemens system and a hospital facility to be in error and request that they corrected by addendum.

Response: Advance Controls is the sole vendor for the Palm Beach County Department of Airports. HVAC Contractor shall hire controls vendor. Tie-in to existing EMS shall be via LAN via network switch and port location given by facilities IT team to tie back to front end controls station for monitoring.

4.16. Question: Section 07 52 00 §2.1B establishes Johns

Manville 4FID-FR-CR (NOA 16-0413.21) as the Basis of Design, with named JM components throughout (PermaPly 28 base ply, two plies GlasPly Permier VI, DynaWeld Cap FR CR, and the PermaFlash liquid flashing system at all penetrations). Section 1.5.A requires a manufacturer’s 20-year No Dollar Limit warranty, and §1.4.A requires an installer approved by the manufacturer and eligible to receive that warranty. Please confirm whether alternate roofing manufacturers offering an equivalent system, current Florida Product Approval or NOA, and an equivalent 20-year NDL warranty will be accepted; and if so, state the deadline and procedure for obtaining pre-approval. If no substitution will be permitted, please confirm that Johns Manville is the required manufacturer so that all bidders price identically.

Response: The roofing materials specified is the basis of design and shall be used for bidding purposes. Any substitutions may be requested by the lowest, responsive, responsible bidder after award of the Contract.

4.17. Question: Hardware Groups 01, 02 and 04 on Sheet A-12

call for mortise cylinders to “match existing facility key system,” and Sheet A-12 notes that “all access control specified in this project shall be electric locks that are always free egress” with card readers “by security vendor.” Please identify the existing facility keyway and cylinder manufacturer and advise whether cylinders are to be Contractor-furnished, Owner-furnished/Contractor-installed, or Owner-furnished /Owner-installed. Please also confirm that the card readers, access control panels, head-end programming and all associated low-voltage cabling are furnished and installed by the Department’s security vendor outside this contract, and that the Contractor’s scope is limited to the door hardware, power transfers, door contacts, power supplies, raceway, back-boxes and 120V power shown in the Hardware Groups.

Response: The Palm Bach County Department of Airports will provide the keyway and cylinder manufacturer to the lowest responsive, responsible bidder.

4.18. Question: The Additive Alternate No. 1 schedule on the

Bid Price Form carries duplicated bid item numbers – two items numbered 2, two numbered 3, two numbered 4, and so on through 7 – and its header reads “Bid Number: PB XX- XX Date: Aug-26” rather than PB 26-12, September 2026.

Please issue a corrected Bid Price Form by addendum with sequential item numbers and the correct bid number and date, so that bids are tabulated consistently.

Response: The revised Bid Price Form (Attachment 1 to the Bid Form) is included and attached to Addendum No.

1.

4.19. Question: Sheet G-003 and Bid Price Form Item 52 carry

“Precast Structural Concrete” under specification number 04 41 00. The Table of Contents and the Project Manual contain the section as 03 41 00. Precast Structural Concrete; 04 41 00 does not exist in the Manual. Please confirm that Section 03 41 00 governs Bid Item 52. Please also confirm that the 1,800 SF quantity is measured as the plan area of the 10” precast prestressed hollow core plank shown on Sheet S-203, and that the 2” reinforced concrete topping, the 4x4-W4.0Xw4.0 WWF, the grouted plank joints and the delegated engineering of the plank (signed and sealed by a Florida-registered engineer, per Roof Framing Note 8) are all included in that item rather than in Item 51, Cast-in-Place Concrete.

Response:

a. Bid item 52 shall be covered under Specification 03

41 16 Precast Structural Slabs and the Bid Item specifical shall reflect the change, Specification 03 41 00 is being removed and replaced with section 03 41 16 per Addendum No. 1.

b. The Quantity for Bid Item 52 is correct to the edge of the walls and is inclusive of all materials including reinforcement, topping slab, embedded items and for all preparation, delivery, installation, and curing of these materials, and for all labor, equipment, tools, and incidentals necessary to complete the item.

4.20. Question: Appendix 5 as issued begins at report page 4

with photograph 10 and runs through report page 15, photograph 43. Report pages 1 through 3 and photograph 1 through 9 are not included in the bid set, and Part-1 of the Bid Documents ends with the Appendix 5 divider sheet only. The missing pages would ordinarily carry the report cover, the scope of investigation, the narrative findings and the consultant’s conclusions. Please issue the complete Appendix 5 report by addendum, including report pages 1 through 3, photographs 1 through 9, and any moisture survey results or recommendations referenced therein.

Response: The complete Appendix 5, Existing Vault Building Roof Data is included in Addendum No.1.

4.21. Question: Appendix 5 documents five test cuts. The

existing assembly is a gravel-surfaced built-up membrane over tapered polyisocyanurate mopped directly to a concrete deck (photograph 18). Total depth from membrane surface to deck ranges from approximately 11 inches at the high point (Test Cut #1) to approximately 3 inches at the low points (Test Cuts #3 and #5). The insulation is recorded in degraded condition (photograph 19), and a prior six-course repair is documented (photographs 24 and 25). Significantly, Test Cut #3 is recorded as “material wet through cut” with “moisture at deck level,” and Test Cut #5 as “standing water at deck level”

– two of the five cuts taken. Please confirm (a) that the existing roof is to be removed in its entirely down to the structural concrete deck, including all existing gravel, membrane, insulation and base flashing; (b) whether removal and disposal of saturated insulation, and drying and preparation of the deck, are included in the lump sum for Bid Item 16, Roofing & Roof Accessories, or are to be carried under the Bid Item 4 allowance; (c) the tapered insulation system required for the new roof, and whether existing slopes are to be matched or re-established; and (d) the requirements for temporary roofing and for protection of the energized vault equipment below during tear-off, given that the vault must remain in service throughout construction.

Response: The entire roof system is to be removed and replaced; including insulation down to the existing roof deck. Furthermore, all existing cap flashing shall also be replaced similar to detail 1/A-14.

4.22. Question: PBCDOA-issued identification and access badges and background checks are required for all personnel of every tier, and the General Notes advise that delays in badging will not be grounds for time extension. Please advise (a) the current per-badge fee and the typical processing duration from application to issuance; (b) whether escorted access is permitted for personnel without badges, and if so whether escorts are Department-provided or Contractor-provided; (c) the fee and requirements for vehicle authorizations and AOA driver training; and (d) whether all badging, background check and vehicle permit costs are incidental to Pay Item C-105, Mobilization, or are to carried elsewhere.

Response:

a. Refer to General Requirement Section 01036

Requirements For Contractors Requesting DJT Airport ID’s for Badging Fees.

b. Refer to General Requirements Section 01035 Security- President Donald J. Trump International Airport for Escorting procedures; Contractor is responsible to provide for their own escorting.

c. Refer to General Requirement Section 01036 Requirements for Contractors Requesting DJT Airport ID’s

d. All costs associated with badging and vehicle access shall be the responsibility of the Contractor.

4.23. Question: Special Provisions §3.2 establishes a Phase 1 procurement period of 140 calendar days from Notice to Proceed, inclusive of Owner and Engineer review time not to exceed 21 calendar days per submittal and per resubmittal, with Liquidated Damages assessed for failures to complete Phase 1 within that period . Phase 2 construction is only 120 calendar days. Current lead times for the air handling unit, switchboards, transfer switches and overhead coiling door may approach or exceed the Phase 2 duration. Please confirm (a) that fabrication and delivery of long-lead equipment may proceed during Phase 1 and are not required to be complete before Phase 1 is declared complete; (b) how Owner or Engineer review time in excess of the 21-day allowance, or a third or subsequent resubmittal cycle, is credited against the Phase 1 duration; and (c) whether material stored off site or on site during Phase 1 is eligible for progress payment under Special Provisions §15.

Response:

a. The procurement phase is for submittal and approval of the shop drawings, and all documentation required before starting construction. The time needed for fabrication of long-lead items does not count against the procurement phase as long as products have been submitted and approved during phase 1.

b. The time needed for the Owner/Engineer to review and approve shop drawings is included in the procurement phase.

4.24. Question: Night Work: The bid docs note general working hours as Mon-Fri 7am-5pm, but would you confirm if night work will be required for concrete pumping and a crane for the precast roof.

Response: The Contractor may request to work outside the standard work hour if requested and approved at least 48 hours in advance of the work.

4.25. Question: Regarding General Note 5 on Sheet S-101. The

note lists allowances for structural concrete, reinforcing steel, structural steel framing, additional wood framing and connections, and exterior restoration.

Please confirm whether bidders must carry each listed allowance in their bids, or whether any items were carried over from a previous project in error. In particular, we have not identified structural steel or wood framing in the plans. These allowances could materially affect bid pricing and comparability if other bidders interpret the note differently.

Response: General Note 5 on Sheet S-101 will not apply to this contract. See revised Sheet S-101, attached to this Addendum No. 1.

4.26. Question: The mechanical drawings include notes and a

detail for an inline exhaust fan, and the diffuser and grille schedule includes an exhaust grille. A further note refers to an exhaust duct connection and an exhaust louver. However, the drawings contain no exhaust fan schedule, and no exhaust fan is shown on my plan. The fan detail itself directs not fill the gap: it covers cabinet and ceiling exhaust fans generically (Greenheck, Twin City or Cook; AMCA-rated; UL listed; factory disconnect) and states no tag, capacity or location.

Please advise:

1. Whether an inline exhaust fan is part of the work. If so, please issue the missing fan schedule by addendum, with tag, quantity, airflow (CFM), external static pressure, motor HP, voltage and phase, drive type, and basis-of-design manufacturer and model.

2. The fan’s location on plan, the room or rooms it serves, and the routing and size of the exhaust duct from the exhaust grille to the fan and from the fan to the exact louver. We note Section 23 34 00 §3.1D requires every fan discharge to be at least 10 feet from any buildings intake or opening.

3. The size and location of the exhaust louver, and whether it falls under section 08 90 00 (Greenheck EHH-601D basis of design) or Section 23 37 13.

4. How the fan is to be controlled – thermostat, BAS point under Section 23 09 00, interlock with AHU-1, or manual switch – and confirm that the power connection is shown on the electrical drawings.

5. If no exhaust fan is intended, please delete the fan detail, the exhaust grille, the exhaust duct connection note and the exhaust louver note by addendum, so that all bidders price the same scope.

Response: The Inline Exhaust Fan has been removed from the scope of work and shall not be considered in the Bid. Revised Plans and Specifications will be included in the next Addendum.

4.27. Question: The CSPP states that the Department has filed

FAA Form 7460-1 for this project, that no crane may enter the site until Airport Operations approves it on at least 48 hours written notice, and that the boom tip must be flagged (and lit if required), attended while erect and lowered when nor in use. Section 01030 §3.8 requires a separate filing through the airport operator for equipment “when different from cases previously filed.”

The documents do not state what height the Department’s filing covers. The building work will need a crane, including to set the 10-inch precast hollow core roof plank on Sheet S-203. Please advise (a) the maximum crane or boom height above ground covered by the Department’s 7460-1 filing at the vault building location, and whether an FAA determination has been issued; and (b) if the Contractor’s crane exceeds that height, the lead time the Department expects for a supplemental filing, and whether that time counts against the Phase 1 or Phase 2 duration.

Response: The maximum equipment height filed with the FAA Form 7460 are shown on Sheet G-200 Airfield Safety Plan.

4.28. Question: Do you have an engineer’s estimate for this

project?

Response: Refer to the response to Question 4.6 above.

5. This Addendum includes the following attachments:

5.1. Pre-Bid Conference Meeting Minutes and PowerPoint

Presentation and list attendees.

5.2. Current Plan holders List.

5.3. Bid Price Form Pages BF-4.1r through BF-4.4r dated

September 30, 2026, Addendum No. 1.

5.4. Specification Section 03 41 16 Precast Concrete Slabs, pages 03 41 16-1 through 03-41-16-10 dated September 30,

5.5. Florida, Palm Beach County Wage Determination General

Decision Number: FL20260220 05/18/2026 for Construction Type Building.

5.6. Appendix 5 – Existing Vault Building Roof Data

5.7. Sheet G-003, Summary of Quantities, Revision No. 1, dated 09/30/2026.

5.8. Sheet E-011, Electrical One-Line Diagram – Modified

(Base Bid), Revision No. 1, dated 09/30/2026.

5.9. Sheet S-101, General Structural Notes, Revision No. 1, dated 09/30/2026.

END OF ADDENDUM 1

AECOM

2090 Palm Beach Lakes Blvd

Suite 600

West Palm Beach, FL 33409 www.aecom.com

561 684 3375 tel

561 689 8531 fax

Meeting Agenda

MEETING DATE: September 23, 2026

TIME: 1:00 PM

LOCATION: Palm Beach County Department of Airports (DOA)

846 Palm Beach International Airport

West Palm Beach, FL 33406

MEETING PURPOSE:

Pre-Bid Conference

1. Introductions

a) Owner

Palm Beach County Department of Airports

846 Palm Beach International Airport

West Palm Beach, Florida 33406-1470

b) Prime Consultant

AECOM Technical Services, Inc.

1400 Centrepark Blvd., Suite 860

West Palm Beach, Florida 33401

2. Scope of Work

a) Base Bid:

a. Expand the existing Airfield Lighting Vault Building approximately 1,800 square feet and renovate approximately 980 square feet of existing interior space.

b. The new electrical vault expansion will include but is not limited to:

i. New/relocated electrical equipment to accommodate vault expansion

ii. Replacement of Main Switchboard

iii. Provide accommodations for ten future regulators for the future south runway

iv. Modify Airfield Lighting Control and Monitoring System (ALCMS)

v. HVAC system equipment and capacity evaluation.

vi. DOA Electrical Maintenance staff workstations

vii. Remove Restroom facilities and demolish Septic unit

1. Remove Janitor Closet, Drinking Fountain

b) Bid Alternate:

a. Replacement and relocation the of standby emergency power generator.

i. With 3000 gal above ground fuel storage tank

To Attendees Page 1 of 3

Subject:

DJT Airfield Vault Expansion

PB 26-12

From: Ryan Beckman

Issue Date: September 30, 2026

3. Staging and Haul Route

a) Airfield Access through Gate V-27

b) Utilize perimeter road for hauling operations

c) Flaggers required when crossing active taxiways

a. Movement Area Training required for flaggers

d) Staging and Stockpile Area adjacent to work area

a. Limit stockpile height

4. Phasing

a) Work Area 2 will require the closure of Taxiway A

a. Work to be completed in 2 nights

b) Work Area 3 will require the closure of Taxiway C

a. Work to be completed in 4 nights (non-consecutive)

c) NOTAMS to be coordinated and approved with the DOA and Airside Ops in advance prior to any taxiway closures and work being performed

5. Safety and Security Requirements

a) This project requires work to be completed within the AOA. The Contractor employees requiring access to the AOA area shall be required to obtain photo-type Contractor identification badges from the Palm Beach County Department of Airports (DOA). The

Contractor shall be responsible for the cost of the identification badges. These badges are controlled by and remain the property of DOA

a. Movement Area Drivers Training is required

b) Refer to Specification Sections 01030, 01035, and 01036 in the Project Manual

6. Bid Requirements

a) Project Schedule and Liquidated Damages

The total contract time is 290 calendar days.

Completion Type Duration Liquidated Damages for

Delay

Mobilization/Procurement 140 Calendar Days $500 per calendar day

Construction to Substantial Completion 120 Calendar Days $500 per calendar day

Final Acceptance 30 Calendar Days $500 per calendar day

b) Bid Procedure and Requirement

Contract Documents:

• Invitation to Bid

• Instructions to Bidders

• Bid Forms and Attachments

• Unit Price Bid Form (Base Bid and Alternate Bod No. 1)

• Contract Documents

• Special Provisions

• General Provisions

• General Requirements

• Technical Specifications

• Appendix 1 – FAA/USDOT Contract Clauses

• Appendix 2 – Construction Safety and Phasing Plan (CSPP)

• Appendix 3 – Construction Project Daily Inspection Checklist

• Appendix 4 – Geotechnical Engineering Service Report

• Appendix 5 – Existing Vault Building Roof Data

Bid Documents:

• Bid Bond – 5%

• Prime Contractor Participation – 25%

• Licensing

• Contractor and subcontractors must be licensed in accordance with Florida Laws at the time of bid submission

c) Equal Business Opportunity (EBO) Requirement

• See attached slides. Additional questions regarding the DBE bid requirements should be submitted in writing to the Department of Airports per the Bid Documents.

• No DBE goal has been established for this solicitation

7. Bid Documents

a) Bid Documents may be obtained by:

Downloading and printing the Contractor documents free of charge by visiting the

County’s Vendor Self-Service Website:

https://pbcvssp.pbc.gov/vssprd/Advantage4

The Contractor should access the site daily to be aware of any new data added.

8. Accessing Bid Documents

a) The Contract Drawings may be obtained from the Engineer of Record: AECOM

a. Contact Person: Debbie Williams (debbie.williams@aecom.com)

b. Telephone: 561-684-3375

b) Contractors requesting Bid Documents shall provide the following:

Contractor’s Firm Name: Contact Person’s Name:

Contact Person’s Email Address: Contact Person’s Telephone No.:

c) AECOM will provide each Potential Bidder a Non-Disclosure Agreement (NDA) to be completed and returned before access can be provided to the secure Contract Drawings.

d) Upon return of the completed NDA, AECOM will provide a link for the Potential Bidder to access the site and to download the secure Drawings and any other project related data.

9. Submittal of Bids

a) Sealed Bids will be received until 2:00 PM Local Time, on Tuesday, October 6, 2026.

b) Bid Opening: Submitted Bids will be opened and publicly read immediately thereafter.

c) Each Bid shall be accompanied by a bid security in the amount of at least 5% of the Bid

Price

10. Addenda

a) All questions shall be addressed to:

Palm Beach County Department of Airports

Attn: Brittany Summerlot, Director of Planning rfi@pbc.gov

b) Bidder questions are due by September 29, 2026, at 5:00 PM Local Time.

c) Last Addendum is due by October 2, 2026.

mailto:rfi@pbc.gov

Attachments:

1) Pre-Bid Conference Power Point Slides

2) Pre-Bid Conference Sign-in Sheet

Pre-Bid Conference PB 26-12: DJT Airfield Electric Vault Building Expansion

September 23, 2026

• Owner / Prime Consultant / Design Team

• Project Overview / Scope of Work

• Project Limits / Staging & Haul Route, Safety & Phasing, MOT

• Safety and Security Requirements

• Contract Time and Liquidated Damages

• Bid Procedures and Requirements

• Disadvantaged Business Enterprise (DBE) Bid Procedures

• Accessing of Bid Documents

• Submittal of Bid Documents

• Addenda

• Questions?

Agenda

Owner / Prime Consultant

Owner

Palm Beach County Department of Airports

Gary Sypek, Senior Deputy Director of Airports

846 Airport Center Drive

West Palm Beach, Florida 33406-1470

Prime Consultant

AECOM

1400 Centrepark Blvd., Suite 860

West Palm Beach, FL 33401

Project Manager: Clint J. Martin, PE

Design Team

Project Overview / Scope of Work

Base Bid:

• Expand the existing Airfield Lighting Vault Building approximately 1,800 square feet and renovate approximately 980 square feet of existing interior space.

• The new electrical vault expansion will include but is not limited to:

• New/relocated electrical equipment to accommodate vault expansion

• Replacement of Main Switchboard

• Provide accommodations for ten future regulators for the future south runway

• Modify Airfield Lighting Control and Monitoring System (ALCMS)

• HVAC system equipment and capacity evaluation.

• DOA Electrical Maintenance staff workstations

• Remove Restroom facilities and demolish Septic unit

• Remove Janitor Closet, Drinking Fountain

Bid Alternate:

• Replacement and relocation the of standby emergency power generator.

• With 3000 gal above ground fuel storage tank

Site Improvements

• Expansion of the asphalt access drive

• Sidewalk expansion

• Site Grading

• Sodding of disturbed areas

• Drywell for floor drains

• Relocated Emergency Generator (Bid Alternate)

N

Architectural / Structural

• 1,800 sf of new interior space

• New Mechanical Room

• Space for DOA workstations

• Increased Floor Area for DOA Staff

• New roll-up door

• Concrete slab on grade and CMU wall construction

• Roof Drains to Grade

• Allows for future expansion

Electrical Site Improvements

• New Junction Can Plazas

• New conduit and conductor systems to FP&L and Generator

• New Building Exterior Lighting

• New Grounding and Lightning Protection System

• (Bid Alternate) Replacement of Emergency Generator w/ above-ground fuel tank

Electrical Interior Improvements

• New Switchboard with Automatic Transfer

Switch

• Addition of (1) Panelboard with future space/capacity for another Panelboard

• New Regulator Layout – Grouping Regulators.

• (7) New Regulators

• (25) Relocated Regulators

• New Interior Lighting System

• New Fire Alarm System

• ALCMS: Modification/Upgrades Hardware & Programming

• Allows for future expansion

Mechanical Improvements

• Existing System to remain operational during construction

• New HVAC System will serve the new expansion area

• Remove existing restroom and exhaust fans

Plumbing Improvements •Demolish existing restroom and fixtures

•New hose bib in mechanical room

•New wall hydrant for exterior water service

•Condensate and floor drains to new drywell

Emergency Generator (Bid Alternate)

• New 400 KW Diesel Generator

• New 3000 gal Double-wall above ground fuel storage on new reinforced concrete equipment slab

• Relocated across access road

• Bollards installed to provide protection

Project Limits – Staging and Haul Route

GATE V-27

WORK

AREA

STAGING

AREA

FLAGGERS

• Airfield Access through Gate V-27

• Utilize perimeter road for hauling operations

• Flaggers required when crossing active

Taxiways

• Staging and Stockpile Area adjacent to work area

• Limit Stockpile height

Project Limits – Safety and Phasing

• Airfield Access through Gate

V-27

• Utilize perimeter road for hauling operations

• Flaggers required when crossing active Taxiways

• Work Areas 2 & 3 require

Taxiway Closures

• Staging and Stockpile Area adjacent to work area

• Limit Stockpile height

Maintenance of Air Operations Area Traffic

Safety and Security Requirements

Airfield Safety

• Refer to Section 01030 for Safety During Construction

• Appendix 2 – Construction Safety and Phasing Plan (CSPP)

• Contractor required to submit a Safety Plan Compliance Document

Security

• Refer to Section 01035 for Security Requirements at DJT

• Refer to Section 01036 for Security Badging Requirements

Movement Area Training required for Flaggers

Contract Time and Liquidated Damages

PHASE CALENDAR DAYS LIQUIDATED DAMAGES

Mobilization/Procurement 140 Calendar Days $500 per Calendar Day

Construction to Substantial

Completion 120 Calendar Days $500 per Calendar Day

Final Acceptance 30 Calendar Days $500 per Calendar Day

Construction sequencing shall be determined by the DOA and shall be based on the operational needs of the Airport.

Bid Procedures and Requirements

Contract Documents

• Invitation to Bid

• Instructions to Bidders

• Bid Forms and Attachments

– Unit Price Bid Form (Base Bid and Alternate Bid No. 1)

• Contract Documents

• Special Provisions

• General Provisions

• General Requirements

• Technical Specifications

• Appendix 1 – FAA/USDOT Contract Clauses

• Appendix 2 – Construction Safety and Phasing Plan (CSPP)

• Appendix 3 – Construction Project Daily Inspection Checklist

• Appendix 4 – Geotechnical Engineering Service Report

• Appendix 5 – Existing Vault Building Roof Data

BID Documents

• Bid Bond – 5%

• Prime Contractor Participation – 25%

• Licensing

– Contractor and subcontractors must be licensed in accordance with Florida Laws at the time of bid submission.

• Mandatory Federal Requirements –

– Appendix 1 - FAA/USDOT Contract Clauses

• Davis Bacon Wage Rates

• Buy American Preference

Construction Bond and Insurance Requirements

• Bid Security requirements

Section 5.3 of Instructions to Bidders.

• Bid Security requirements, Construction Bond and Insurance Requirements are in

Section 8.0 of Instructions to Bidders.

• Insurance Requirements are located under

General Provisions Section GP 70-21.

DBE GOAL

• This solicitation is subject to the provisions of the Interim Final Rule, Docket No. DOT–OST–2025–0897, issued by the United States Department of Transportation (USDOT), amending the Disadvantaged Business Enterprise (DBE) Program effective October 3, 2025 (“IFR”).

• In accordance with the IFR and associated guidance issued by the USDOT Office of Civil Rights dated September 30, 2025, no DBE goal has been established for this solicitation.

• Palm Beach County encourages participation by all firms qualifying under this solicitation, regardless of business size or ownership, including Small Business Concerns as defined in 49 CFR §26.5.

DBE SCHEDULES

Schedule 1 – List of Proposed DBE Firms

Schedule 2 – Letter of Intent to Perform

Schedule 2.1 – DBE Regular Deal/Distributor Form

Schedule 3 – Demonstration of Good Faith Efforts to Achieve DBE Goal

Schedule 6 – Bidder’s List

For this Project:

No DBE goal has been established for this solicitation.

REQUIRED DBE BID SUBMISSION DOCUMENTATION

Per Instructions to Bidder 11.4.2, In the event no DBE Goal has been established for this solicitation. Bidder must submit Schedule 6 – Bidder’s List.

Bidders should submit a fully completed Schedule 6 with their bid for the Prime Contractor and all firms quoting/bidding on the Project; however, if not included or incomplete, it shall be the responsibility of the Bidder to submit a competed Schedule 6 for the Prime Contractor and all firms quoting/bidding on the Project within the timeframe specified by Owner (normally within two business days of the request).

Failure of a Bidder to provide a completed Schedule 6 within the time frame specified by the Department shall be sufficient cause for rejection of a bid.

SCHEDULE 6 – BIDDER’S LIST

Prime Contractor and all firms quoting/bidding on the Project must be listed on Schedule 6.

Failure to provide a complete Schedule 6 will be sufficient cause for rejection of a bid.

DBE RELATED QUESTIONS?

Additional questions regarding the DBE bid requirements should be submitted in writing to the Department in accordance with the Bid Documents.

Anthony Gregory, MBA

Compliance Manager

Palm Beach County Department of Airports

846 Palm Beach International Airport

West Palm Beach, FL 33406-1470

Office: 561-471-7421

Email: agregory@pbc.gov

Accessing Bid Documents

Bid Documents May Be Obtained By:

Downloading and Printing the Contract Documents free of charge by visiting the County’s Vendor Self-Service Website:

https://pbcvssp.pbc.gov/vssprd/Advantage4.

The Contractor should access the site daily to be aware of any new data that is added to the site.

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Accessing Bid Documents

The Contract Drawings may be obtained from the Engineer of Record indicated below:

AECOM

1400 Centrepark Blvd., Suite 860

West Palm Beach, FL 33401

Contact Person: Debbie Williams (debbie.williams@aecom.com)

Telephone: 561-684-3375

Contractors requesting Bid Documents shall provide the following:

Contractor’s Firm Name: Contact Person’s Name:

Contact Person’s Email Address: Contact Person’s Telephone No.:

AECOM will provide each Potential Bidder a Non-Disclosure Agreement (NDA) to be completed and returned before access can be provided to the secure Contract Drawings.

Upon return of the completed NDA, AECOM will provide a link for the Potential Bidder to access the site and to download the secure Drawings and any other project related data.

Submittal of Bid Documents

• Sealed Bids will be received until 2:00 PM Local Time, on Tuesday, October 6, 2026, (Bid Due Date) at:

Palm Beach County Department of Airports

846 Airport Center Dr

West Palm Beach, Florida 33406

• Bid Opening: Submitted Bids will be opened and publicly read immediately thereafter in the conference room, at the above address.

• Each Bid shall be accompanied by a Bid Security in the amount of at least 5% of the Bid Price.

Addenda

• Address all requests for clarification or interpretation of the Bidding Documents to:

Palm Beach County Department of Airports

Attn: Brittany Summerlot, Director of Planning rfi@pbc.gov

• Bidders Questions Due: September 29, 2026 5:00PM Local Time

• Last Addendum Due: October 2, 2026

Thank you.

Questions

PB 26-12: DJT Airfield Electric Vault Building Expansion

PRE-BID CONFERENCE

September 23, 2026

2:00 PM

Pre-Bid Conference Sign in sheet

President Donald J. Trump International Airport

PB 26-12 DJT Airfield Vault Expansion

9/23/2026 at 1:00 p.m. at Building 846 Main Conference Room

George Santos Palm Beach County Department of

Airports gsantos@pbc.gov 561-681-5121

Michael Beldowicz Quantum Elec Eng michael.beldowicz@quantum-ee.com 9548683302

James Kappes Quantum Electrical Engineering, Inc James.Kappes@quantum-ee.com 561-289-7380

Ryan Beckman AECOM ryan.beckman@aecom.com 3059891518

Joe Colomé Colomé & Associates Jcolome@colome-arch.net 561-833-9147

Kevin Gomez JLRD kgomez@jlrdinc.com 5616892303

Sedis Gonzalez-Lopez DOA sglopez@pbc.gov 5612019057

Fred Gaines Jr Palm Beach County - Department of

Airports FGaines@pbc.gov 561-687-5944

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

PB 26-12 DJT Airfield Vault Expansion

9/23/2026 at 1:00 p.m. at Building 846 Main Conference Room

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

Anthony Gregory PBC Department of Airports agregory@pbc.gov 5614717421

Katherine Caricchio DOA Kcaricchio@pbc.gov 561-315-3430

Dwayne Hall Hall Mechanical aka HMAC Dhall@hmacair.com 9546820068

Joseph May Stryker Electrical Contracting J.May@Stryker-Electric.com 5617798809

Maruthi Konganavar Hypower Mkonganavar@hypowerinc.com 9544881050

Cheryl Gaeta Tetro Cheryl retro@gmail.com 6179215779

Vrajesh Devi Lego Construction Co. vd@legocc.com 2177216370

Albert Vandenberg Ues Avandenberg@teamues.com 5613395716

PB 26-12 DJT Airfield Vault Expansion

9/23/2026 at 1:00 p.m. at Building 846 Main Conference Room

Name (Please Print) Phone NumberEmail AddressOrganization/Company Name

Matthew Yackanicz Coverall Painting Contractors, Inc. Matt@coverallpaintingcorp.com 2155016549

Vanessa Allen Hall Mechanical aka HMAC Vallen@hmacair.com 954-682-8739

Jackie Cooper Cooper Construction Management and

Consulting, Inc Mgreen@cooperscmc.com 5612480707

Frank safa Science electric inc Frank.science@yahoo.com 7862623858

Ronald Nolt Gustafson roofing/ Stronghouse

SolutionsLLC Rnolt@stronghousebrands.com 5617027273

Fredy Oviedo Alen Construction Group fredy@alenconstructiongroup.com 9542521372

Jim Hager Ranger Construction James.hager@rangerconstruction.com 5614418940

Otis Professional ultimate painting LLC Propaintctfl@gmail.com 5613054790

Project Name: DJT Airfield Vault Building Expansion Project Number: PB 26-12 Bid Date: 10/6/26 - 2:00 PM

Company Name Contact Person Email NCV Telecom Chanty Figueroa chanty@ncvtelecom.com Hypower, Inc. Pierre Francoeur pfrancoeur@hypowerinc.com Vercetti Enterprises, LLC Danial Vercetti dv@vercetti.net De Novo Builders Group, LLC Christian Rodriguez owner@denovobuildersgroup.com Caribbean Technical Services, Inc. Edwin Rosario erosario@caribbeantechnical.com Science Electric, Inc. Frank Safa frank.science@yahoo.com Aerial Precast Concrete Ali Sadeghi ali@aprecast.com Ranger Construction Industries, Inc. John Centi john.centi@rangerconstruction.com Shiff Construction & Development, Inc. Jacob Pfeffer jacob@shiff.com Hall Mechanical & Air-Conditioning, Inc. Vanessa Allen vallen@hmacair.com Copper Point Builders Carlos Rivera crivera@copperpb.com Proctor Construction Vanessa Jimenez vjimenez@proctorcc.com Cross Environmental Services, Inc. Danny Olkeriil dolkeriil@crossenv.com Airport Lighting Company Steve Shaw steves@airportlightingcompany.com Alen Construction Group Ruben Alen ruben@alenconstructiongroup.com Tetro Land Development & Construction, LLC Cheryl Gaeta cheryltetro@gmail.com Coverall Painting Contractors, Inc. Matt Yackanicz matt@coverallpaintingcorp.com Powerlaz Electric Services, Inc. Lazaro Zuniga powerlaz@gmail.com West Construction, Inc. Matthew West rbarrett@westconstructioninc.net Evergreen Outdoors, Inc. Jeffrey Gomez office@evergreenoutdoorsfl.com N & P Construction & Development Tony Piedra apiedra80@yahoo.com Lotspeich Co. of Florida, Inc. Tyler Seniff tyler.seniff@lcfinc.com Zamora Concrete Ubaldo Zamora ubconcrete@gmail.com American Layout & Land Surveying, LLC Lisa Rizzi estimating@americansurveyors.us Cooper Construction Mgmt & Consulting, Inc. Mickhel Green estimating@coopercmc.com Wildcat Demolition Elias Herrera estimating@wildcatdemo.com Atlantic Roofing II of Vero Beach, Inc. Jerry Malivuk jerry@atlanticroofing2.com UES Professional Solutions LLC Thomas Montano tmontano@teamues.com Rack'd Roofing & Construction Leigh Sutton leigh@rackdrc.com Coreslab Structures Mark Kraft mkraft@coreslab.com Kleen Sweep Inc Dawn Barnett dawn@kleensweepinc.org Farmer & Irwin, LLC Susan Calvaruso scalvaruso@fandicorp.com Shell Subcontractors, Inc. Kelsey Green estimatingshell@gmail.com DCM Contracting, LLC Donald Borowski dcmcontracting@icloud.com Prachel Painting and Water Dayne Prachel dayne@prachel.com JS Plastering, Inc. Fallon Poppell fallon@jsplasteringinc.com Applegate Interiors, Inc. Jim Miller jmiller@applegateinteriors.com Southern Foam Insulation, Inc. Ashley Rojas estimating@southernfoaminsulation.com Cement Industries, Inc. Evan Thompson estimating@cementindustries.com Perez-Borroto Construction LLC dba TrueBuild Group William Perez-Borroto william@truebuild.group Arango Insulation Juan Ciro jciro@arangoinsulation.com Industrial Construction Solutions (ICS) Elena McKenzie ics@indsolutions.org

Planholders List

Company Name Contact Person Email Crowther Roofing and Sheet Metal of FL, Inc. Peter Antonic petera@crowther.net Everest Mechanical Services, LLC Victor Savelli vsavelli@everestmech.com Close Construction Services, LLC Sheryl Wells sheryl@closeconstructionllc.com Triton Caulking & Waterproofing Daniel Bernhard, Jr. danielbernhard@tritonwaterproofing.com TSI Commercial Floor Covering Marci Smith estimating.miami@tsicfcacr.com BrightView Landscape Development, Inc. Jenny Milan jenny.milian@brightview.com Palm Beach Floors Monica info@pbfloors.com JJ Caulking & Waterproofing Mike Mejia mike@jjcwcorp.com Daniels Fence Renee Caron renee@danielsfence.com Nucor Rebar Fabrication Sean Heffernan sean.heffernan@nucor.com Pacifica Engineering Services Wesley Foster wesley.foster@pacificaes.com OHLA USA, Inc. Sandra Elizondo sandra.elizondo@ohla-usa.com General Garage Door Co., Inc. Paul Kubiak paul@generalgaragedoor.com MER Enterprises LLC dba Leed Insulation Michelle Richards michelle@leedinsulation.net Precast Specialties, LLC Lou Bellino lbellino@precastspecialties.com City Doors & More, Inc. Brandon Tang How brandon@citydoorsandmore.com Painters on Demand Heather Tubito heathert@paintersondemand.com Percopo Coatings Company Jordan Balao estimating@pccusa.com Welch Plastering, Inc. Jason Welch admin@welchplastering.com Pye Barker Fire & Safety Christer O'hara christopher.ohara@pyebarkerfs.com Deevan, Inc. Court Williams jackie@deevaninc.com

DH Pace Company, Inc. Mike Shaw elizabeth.adams@dhpace.com; estimating@dhpace.com;

mike.shaw@dhpace.com

Atlantic Doors & Hardware, Inc. Patty Mangold pmangold@adhinc.biz Dash Door & Glass Murielle Obando Sotelo estimating@dashdoor.com SECO Flooring Ryan Maki ryan@secoflooring.com Flortech LLC Hunter Viator hunter@flortechllc.com Talbot Companies Zach Michalski estimating@talbotcompanies.com Quamec Hanley Rodriguez hrodriguez@quamec.net Doyle Masonry, Inc. Christopher Baldwin chris@doylemasonry.com South Florida Engineering Services, Inc. Joshua Ramirez jramirez@sfengineeringservicesinc.com Tailored Foam of Florida, LLC Darla Zylstra estimates@tailoredfoaminc.com American Sprinkler and Pump, Inc. James P. Johnston jim@americansprinklerandpump.com O'Neill Brothers Flooring estimating@oneillbrothersflooring.com Eau Gallie Electric Sarah Robinson bidcoordinator@eg-electric.com Klen Space, Inc. Brit Rawlings bids@klenspace.com LEGO Construction Co. Ruturaj Sonawane rs@legocc.com

Lidberg Land Surveying Matt Rampersad/Alaina Brown matt@lidberg.net alaina@lidberg.net

Stronghouse Solutions LLC Ronald Nolt rnolt@stronghousebrands.com Innovative Custom Services Diane Faraci diane@innovativecustomservices.com Visible Construction Corp Shawn Rhodriquez shawnr@visiblecc.com Professional Ultimate Painting LLC Patricia Mangham propaintctfl@gmail.com Rokub Roofing Co. Mike Clotan rokubroofing@gmail.com

Bid Number: PB-26-12 Date: Sep-26

Bid Item

Specification No. Description Unit Quantity

Unit Price (Dollars-Cents)

Total Amount (Dollars-Cents)

1 C-102-5.1 TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AND SILTATION

CONTROL LS 1

2 C-105 MOBILIZATION LS 1

3 01030-1 MAINTENANCE OF AIR OPERATIONS AREA TRAFFIC LS 1

4 012100-1 MISCELLANEOUS INVESTIGATION AND REPAIRS AL 1 95,000.00$ $95,000.00

5 110-1-1 CLEARING & GRUBBING LS 1

6 110-99 SEPTIC UNIT DEMOLITION LS 1

7 120-1 REGULAR EXCAVATION CY 170

8 160-4 TYPE B STABILIZATION SY 160

9 285-7-05 OPTIONAL BASE, BASE GROUP 05 (LIMEROCK) SY 155

10 334-1-52 SUPERPAVE ASPHALTIC CONC, TRAFFIC B, SP-12.5, PG 76-22 TN 18

11 519 78 CONCRETE FILLED BOLLARD - 6" EA 6

12 522-2 CONCRETE SIDEWALK AND DRIVEWAYS, 6" THICK SY 40

13 570-1-2 PERFORMANCE TURF, SOD SY 600

14 02 41 00 BUILDING DEMOLITION LS 1

15 07 00 01 BUILDING EXTERIOR SHELL INSULATION LS 1

16 07 00 02 ROOFING & ROOF ACCESSORIES LS 1

17 07 00 03 EXTERIOR PRE-ENGINEER CANOPY AT COILING DOOR LS 1

18 08 00 00 COILING DOOR, DOORS & FRAMES, AND HARDWARE LS 1

19 09 00 01 INTERIOR PAINT, FLOOR& WALL TILE, AND CEILING FINISHES - 2,300 S.F. LS 1

20 09 00 02 INTERIOR FRAMING AND GWB LS 1

21 09 00 03 EXTERIOR PAINTING LS 1

22 09 00 04 CMU WALL INFILL WITH STUCCO FINISH LS 1

23 09 00 05 BUILDING…