Part_Number_Verification_Request.pdf

This is a Part Number Verification Request form issued by the Maryland Transit Administration (MTA) Material Management Department to ensure accuracy in parts procurement and inventory management. The form is designed to address discrepancies when part numbers on purchase orders do not match those on vendor packing slips. Vendors are required to explain such variances and verify that any differences in part numbers represent only superseded numbers with no changes to form, fit, or function. The form requires vendor representatives to research and substantiate their claims, providing detailed explanations in designated spaces for each affected line item, including the MTA Purchase Order number, MTA part number, description, ordered part number, and the part number appearing on the packing slip.

The verification process involves both vendor and MTA office completion sections. Vendors must sign and date the form after conducting their research, while the MTA Material Management Department records receipt, approval, and system updates with corresponding dates and authorized signatures. This administrative control mechanism ensures supply chain integrity and prevents the introduction of incompatible or non-equivalent parts into the MTA's transit operations. The form serves as documentation for material discrepancy resolution and is filed accordingly within the MTA's procurement system for audit and quality assurance purposes.