INVITATION TO BID

26-060

PARKVIEW LOOP WATERLINE REPLACEMENT

City of Beaverton

12725 SW Millikan Way

Beaverton, OR 97005-1678

RELEASE DATE: March 25, 2026

DEADLINE FOR QUESTIONS: April 14, 2026

RESPONSE DEADLINE: April 21, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/beavertonoregon https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Beaverton

Parkview Loop Waterline Replacement

I. INTRODUCTION

II. LEGAL BID ADVERTISEMENT

III. ADDITIONAL TERMS AND CONDITIONS OF SOLICITATION FOR A PUBLIC

WORKS CONTRACT

IV. SCOPE OF WORK

V. BID ITEMS DESCRIPTION

VI. GOOD FAITH EFFORT PROGRAM

VII. GFE PROGRAM: DIVISIONS OF WORK

VIII. GENERAL REQUIREMENTS AND SPECIAL PROVISIONS

IX. PART 00100 – GENERAL CONDITIONS

X. PART 00200 – TEMPORARY FEATURES AND APPURTENANCES

XI. PART 00300 – ROADWORK

XII. PART 00400 – DRAINAGE AND SEWERS

XIII. PART 00700 – WEARING SURFACES

XIV. PART 01000 – RIGHT OF WAY DEVELOPMENT AND CONTROL

XV. PART 01100 – WATER SUPPLY SYSTEMS

XVI. PART 02000 – MATERIALS

XVII. VENDOR QUESTIONAIRRE

Attachments:

A - Construction Contract - Sample

B - Performance Bond

C - Labor and Materials Payment Bond

D - Locates

E - Laws to be Observed

F - Notice to Proceed

G - Parkview Loop Waterline Replacement - Bid Set Plans

Invitation to Bid #26-060 Title: Parkview Loop Waterline Replacement

1. 1. .................................................................... INTRODUCTION

1.1. 1.1. ............................................................................................. Summary

The Parkview Loop Waterline Replacement project consists of installing approximately 3,000 linear feet of new 8-inch and 1,500 linear feet of new 6-inch water main, along with associated hydrant and service line replacements. The work is situated within a residential neighborhood along SW Parkview Loop, spanning from Greenway to Murphy Lane and encompassing all connecting cul-de-sacs. This infrastructure improvement aims to modernize the local distribution system and ensure long-term service reliability for the community.

1.2. 1.2. ............................................................................ Contact Information

Matt Palmer

Project Engineer

12725 SW Millikan Way

Beaverton, OR 97005-1678

Email: mpalmer@beavertonoregon.gov

Phone: (971) 806-2536

Department:

Public Works - Engineering

Department Head:

Tim Elsea

PW Director

1.3. 1.3. ............................................................................................... Timeline

ITB Released on March 25, 2026

Pre-Bid Conference (Non-Mandatory) March 31, 2026, 10:00am https://www.zoomgov.com/my/beavertonprocure ment

Last Day to Submit Questions April 14, 2026, 5:00pm

Bid Due By April 21, 2026, 2:00pm https://www.zoomgov.com/my/beavertonprocure ment)

Anticipated Notice to Proceed July 6, 2026 mailto:mpalmer@beavertonoregon.gov tel:(971)806-2536 https://www.zoomgov.com/my/beavertonprocurement https://www.zoomgov.com/my/beavertonprocurement https://www.zoomgov.com/my/beavertonprocurement

Estimated Substantial Completion Date October 30, 2026

2. 2. ................................................. LEGAL BID ADVERTISEMENT

FOR THE CONSTRUCTION OF Parkview Loop Waterline Replacement

Solicitation # 26-060

For more information regarding this project contact Matt Palmer, Project Manager, at (971) 806-2536.

2.1. 2.1. ................................................................... DESCRIPTION OF PROJECT the City of Beaverton will only accept electronic bids for the project via the City's e-Procurement Portal at https://procurement.opengov.com/portal/beavertonoregon, Project No. 26-060. The project cost is approximately between $ 1,700,000 and $1,800,000.

Summary

The Parkview Loop Waterline Replacement project consists of installing approximately 3,000 linear feet of new 8-inch and 1,500 linear feet of new 6-inch water main, along with associated hydrant and service line replacements. The work is situated within a residential neighborhood along SW Parkview Loop, spanning from Greenway to Murphy Lane and encompassing all connecting cul-de-sacs. This infrastructure improvement aims to modernize the local distribution system and ensure long-term service reliability for the community.

2.2. 2.2. ............................................................................................. DEADLINE

Bids must be submitted by 2:00 pm on Tuesday, April 21, 2026. First-tier Subcontractor Disclosure

Forms for this project are due no later than 4:00 p.m. on Tuesday, April 21, 2026 to Purchasing Division by email bidmail@BeavertonOregon.gov

2.3. 2.3. ............................................................................ DELIVERY METHODS

A. the City will only accept bid packets for this project electronically. Hard copies or facsimiles (fax) will not be accepted. Please submit your bid response to the City’s e-Procurement Portal.

B. Time stamp is determined by when the email is received. Bids received after the designated time will not be considered.

2.4. 2.4. ....................................................................................... BID OPENING

Bid opening will be virtual on Zoom: Bidders will be able to attend the bid opening by accessing the web version on Zoom at: https://www.zoomgov.com/my/beavertonprocurement

2.5. 2.5. .......................................................................... PRE-BID CONFERENCE

A non-mandatory pre-bid conference for this project will be held by conference call using Zoom on Click or tap to Tuesday, March 31, 2026at 10:00 am.

https://www.zoomgov.com/my/beavertonprocurement https://procurement.opengov.com/portal/beavertonoregon mailto:bidmail@BeavertonOregon.gov https://procurement.opengov.com/portal/beavertonoregon/projects/240553

This conference is to provide prospective Bidders with the opportunity to ask questions related to bidding or building the work under the resulting contract. Questions that cannot be addressed by direct reference to the Bid Documents may be answered through an addendum issued to all plan holders.

2.6. 2.6. ...........................................................LOCATIONS OF SPECIFICATIONS

Bidders may obtain plans and specifications for the project by visiting the City’s e-Procurement Portal after registering an account.

2.7. 2.7. ............................................................................. PREVAILING WAGES

The contract expected to be awarded in connection with this solicitation is subject to the state prevailing wage rates under ORS 279C.800 to 279C.875 and/or the federal prevailing wage rates under the Davis-Bacon Act (40 U.S.C. 3141 et seq.). No Bid will be received or considered by the City unless the

Bid contains a statement by the Bidder that “Bidder agrees to be bound by and will comply with the provisions of ORS 279C.838, ORS 279C.840 or 40 U.S.C. 3141 to 3148.”

https://procurement.opengov.com/portal/beavertonoregon/projects/240553

3. 3.ADDITIONAL TERMS AND CONDITIONS OF SOLICITATION FOR

A PUBLIC WORKS CONTRACT

3.1. 3.1. ................................................................................ RESIDENT BIDDER

The Bid must identify whether the Bidder is a “resident bidder,” as defined in ORS 279A.120.

3.2. 3.2. ............................................................................................ LICENSING the City will not receive or consider a Bid unless the Bidder is duly licensed by the Construction

Contractors Board or the State Landscape Contractors Board.

3.3. 3.3. ...................................... NON-CONFORMING TERMS OR CONDITIONS

A Bidder may not make its Bid contingent on the City’s acceptance of any terms or conditions (including specifications) other than those contained in this Solicitation.

3.4. 3.4. ............................................................................................ ASBESTOS

Based on currently-known information, this project is not an “asbestos abatement project” in that the project does not entail the demolition, renovation, repair, construction, or maintenance activity of any public or private facility that involves the repair, enclosure, encapsulation, removal, salvage, handling, or disposal of any material with the potential of releasing asbestos fibers from asbestos-containing material into the air.

3.5. 3.5. .......................................................................... NONDISCRIMINATION the City extends equal opportunity to all persons and specifically encourages firms certified by

Certification Office of Business Inclusion & Diversity (COBID) to access and participate in this and all City projects, programs and services. All Bids must certify that the Bidder has not discriminated and will not discriminate against a firm certified by COBID in awarding a subcontract. Certification of non-discrimination in accordance with ORS 279A.110 (4), by responding to the “Bid Certification” section in

VENDOR QUESTIONAIRE.

3.6. 3.6. .............................................................................. REJECTION OF BIDS the City may reject a Bid that does not comply with all of the City’s requirements in the Solicitation

Document or with prescribed public contracting procedures and requirements, including the requirement that the Bidder demonstrates the Bidder’s responsibility under ORS 279C.372(3)(b). the

City may also reject for good cause all Bids after finding that doing so is in the public interest.

https://procurement.opengov.com/portal/beavertonoregon/projects/240553/document?section=2291833

4. 4. ...................................................................SCOPE OF WORK

4.1. 4.1. ..................................................................................... Scope of Work

The City is replacing approximately 4,500 feet of 6-inch water main with new 8-inch and 6-inch water mains, service lines, and hydrants throughout the Parkview neighborhood. The current infrastructure dates back to 1971 and has reached the end of its reliable lifespan. This replacement project will prevent leaks and ensure long-term water reliability for the area residents.

5. 5. ....................................................... BID ITEMS DESCRIPTION

Bidder submits the Bid with the specific understanding that:

1. The Bid is balanced.

2. The quantities provided are estimates.

3. the City uses the estimated quantities only to compare Bids.

4. Payment on the Bid items are based on the actual calculated quantities of work completed and may be increased or decreased in the final payment.

Bidder, having full knowledge of the quality of the material and labor to be performed, proposes to perform all labor and furnish all materials necessary for Parkview Loop Waterline Replacement, Project

No. 26-060 at the unit prices as provided below. Bidder makes a mistake in the extension of prices, the unit prices shall govern. If Bidder makes a mistake in calculating the total bid amount, the City may, in its sole discretion, correct the error pursuant to BPC 49-0350.

SCHEDULE A

General

Line Item Description Specification

Section Quantity Unit of

Measure Unit Cost Total

A-1 Mobilization 00210 1 LS

A-2 Temporary Work Zone

Traffic Control, Complete

00221 1 LS

A-3 Erosion Control 00280 1 LS

A-4 Pollution Control Plan 00290 1 LS

A-5 Exploratory Excavation 00330 20 CY

A-6 Trench Foundation 00405 50 CY

A-7 Trench Resurfacing, Asphalt Concrete

Paving

00495 3,360 SY

A-8 Concrete Curbs, Monolithic Curb and

Gutter

00759 730 FT

Line Item Description Specification

Section Quantity Unit of

Measure Unit Cost Total

A-9 Concrete Walks 00759 2,300 SF

A-10 Landscape Restoration 01040 1 LS

TOTAL

SCHEDULE B

Water Supply Systems

Line Item Description Specification

Section Quantity Unit of

Measure Unit Cost Total

B-1 6 Inch Ductile Iron Pipe with Restrained Joints and Class B Backfill

01140 1,550 FT

B-2 8 Inch Ductile Iron Pipe with Restrained Joints and Class B Backfill

01140 3,000 FT

B-3 Ductile Iron Pipe Tees, 8x6 Inch

01140 7 EA

B-4 Ductile Iron Pipe Tees, 8 Inch

01140 6 EA

B-5 Ductile Iron Cross, 8x6

Inch

01140 1 EA

B-6 Ductile Iron Pipe Bend, 6 Inch

01140 15 EA

B-7 Ductile Iron Pipe Bend, 8 Inch

01140 40 EA

B-8 Ductile Iron Pipe

Reducer, 8x6 Inch

01140 6 EA

B-9 Ductile Iron Pipe

Sleeve, 6 Inch

01140 3 EA

B-10 Straddle Block 01140 3 EA

Line Item Description Specification

Section Quantity Unit of

Measure Unit Cost Total

B-11 6 Inch Gate Valve 01150 9 EA

B-12 8 Inch Gate Valve 01150 21 EA

B-13 1 Inch Combination Air

Release/Air Vaccum

Valve Assembly

01150 6 EA

B-14 10 Inch Tapping Sleeve and 8 Inch Valve

Assembly

01150 1 EA

B-15 2 Inch Blowoff

Assembly

01140 5 EA

B-16 Fire Hydrant Assembly 01160 7 EA

B-17 Water Sampling Station 01160 1 EA

B-18 1" Water Service 01170 91 EA

B-19 2" Water Service 01170 1 EA

TOTAL

6. 6. ........................................... GOOD FAITH EFFORT PROGRAM

Program Description the City of Beaverton is committed to a procurement strategy that provides opportunities to small businesses, is supportive of the regional economy, and is designed to achieve racial and gender equality in contracting.

the City desires to encourage and provide opportunities for firms certified by the State of Oregon

Certification Office for Business Inclusion and Diversity (COBID). Therefore, the City has adopted an aspirational goal of 15 percent participation of firms certified by COBID in its overall dollar amount of contracting and purchasing activities.For projects with a value estimated at $100,000 and above, this

Good-Faith Effort (“GFE”) Program does the following:

• Helps the City determine whether bidders made the required GFE to open subcontracting opportunities to COBID-certified firms.

• Assists the City with tracking subcontractor utilization on its projects.

• Requires Prime Contractors to provide evidence of a GFE on ALL of their subcontracting opportunities, regardless of value.

Prime Contractors must submit documentation showing that a GFE has been made to contact and contract with COBID-certified firms. Failure to comply with all of the requirements of the GFE Program may result in the bidder being disqualified or a finding that a Contractor has materially breached the contract, which may result in a claim for damages.

Pre-Bid Requirements

A. Contact Requirements. the City has identified Divisions of Work (“DOW”) or areas where the

City has determined that subcontracting opportunities may exist for each of its projects valued over $100,000. If the City has identified DOW, Bidders must make a GFE to contract with a

COBID-certified subcontractors for each DOW identified in the solicitation document.

1. A bidder may not use a subcontractor to perform any DOW unless the bidder has made a

GFE as required by these requirements.

2. A bidder is not required to contact COBID-certified subcontractors for any DOW that will be performed by the bidder. If the bidder indicates that it will self-perform work for a particular DOW, it may still add a subcontractor in that DOW as long as bidder submits the required documentation as provided in the Subcontractor changes section.

Please go to the State’s website to locate potential subcontractors certified by COBID for each DOW. Search the codes for each DOW you intend to subcontract (e.g. NIGP Code

91038 for Asbestos Removal). The state COBID Certification Directory is located at http://oregon4biz.diversitysoftware.com. If you have difficulty identifying potential subcontractors certified by COBID please contact the Purchasing Division at 503-526-

2435.Please note that this project is located within Washington County. When searching for potential subcontractors, you are encouraged to contact subcontractors from

Washington County.

B. Who to Contact. For EACH DOW that will be performed by a subcontractor, bidders must contact:

1. Each COBID-certified subcontractor that attended the pre-bid meeting (if one was held) identified itself as a subcontractor in one or more specific DOW that the bidder will subcontract. The Pre-Bid Attendance List will be available to bidders on the City’s Bids page, located at the City's e-Procurement Portal.

2. A minimum of three COBID-certified subcontractors for each DOW that will be subcontracted. If there are fewer than three subcontractors listed on the State’s website for a particular DOW, then bidders shall contact ALL of the subcontractors listed on the website for that DOW.

C. When to Contact. Bidders shall make first contact with COBID-certified subcontractors at least seven calendar days before the bid opening. For example, if the bid opening date is on Thursday, then the first contact shall be on or before the Thursday of the preceding week.

D. How to Contact.

1. Bidders shall first contact COBID-certified subcontractors by letter, fax, or email to advise them of potential subcontracting opportunities;

2. Bidders shall then follow up the first contact with telephone calls to each COBID-certified subcontractor to determine if a bid will be submitted or if further information is required. Bidders are not required to follow up with the first contact if the COBID-certified subcontractor responds to the first contact with a statement that the subcontractor will not bid on this project or if the subcontractor has already submitted a sub-bid.

E. Provide Same Information. Bidders shall ensure that each COBID-certified subcontractors have an equal opportunity to compete for work by having the same information as other subcontractors. Bidders shall inform COBID-certified subcontractors of the date and time that sub-bids are due.

F. OPTIONAL. Although not required as part of the City’s GFE Program, bidders should also consider the following:

1. Advertising in community-based newspapers (i.e. Skanner, Asian Reporter, El Hispanic, etc.).

2. Providing letters to minority and women community organizations;

3. Using alternative methods of participations with COBID-certified firms through arrangements such as joint ventures, negotiated subcontract agreements, and competitive bids.

https://procurement.opengov.com/portal/beavertonoregon/projects/240553

4. Purchasing construction materials and equipment from COBID-certified suppliers.

General Bid Requirements

Bidders shall also submit the following required forms.

Form 1. Subcontractor and Self-Perform List

DUE DAY OF BID OPENING BY 4 p.m. FROM ALL BIDDERS

a. All Bidders shall submit Form 1 with their bid or by 4 p.m. on the day the bid is due. Failure to timely submit Form 1 will result in the City deeming the bid non-responsive and rejecting the bid.

b. Form 1 shall list all subcontractors to be used on the contract regardless of the dollar amount. This is more than what is required by the State’s First-Tier Subcontractor Disclosure

Form. If this bid includes bid alternates, then bidders shall list all first-tier subcontractors who will be used if the City elects to do the additional work.

c. Bidders shall list all DOW they intend to self-perform and separately list any DOW where the identity of the subcontractor who will perform the work is undetermined at bid time.

Form 2. Contact and Bids Received Log & Solicitation Letter

DUE DAY AFTER BID OPENING BY 2 p.m. FROM APPARENT LOW BIDDER

a. The apparent low bidder shall submit Form 2 (or equivalent) on the next business day following bid submission by 2 p.m. Failure to timely submit Form 2 may result in the City deeming the bid non-responsive and rejecting the bid.

b. Solicitation Letter. The apparent low bidder shall also submit a copy of the letter, fax, or email set to subcontractors certified by COBID to solicit bids for this project. If bidder sent more than one communication, then bidder shall submit a copy of each communication.

c. Procedure. If the apparent low bidder is not awarded the contract or its bid is rejected for any reason, the City will notify the next apparent low bidder. The next apparent low bidder shall then submit Form 2 and the solicitation letter on the next business day by 2 p.m.

Form 3. Monthly Subcontractor Payment and Utilization Report

DUE MONTHLY FROM THE AWARDED CONTRACTOR

Contractor shall list the contract amounts and payment amounts to ALL SUBCONTRACTORS (including

COBID-certified subcontractors) and second-tier subcontractors on Form 3. All first-tier subcontractors with second-tier subcontractors shall also submit Form 3 on a monthly basis. Contractor shall complete and submit a Monthly Subcontractor Payment and Utilization Reports by the 15th of each month once work has commenced.

Delivery Method

Bidders may submit documentation for the GFE Program electronically. Electronic submissions must be sent to: bidmail@BeavertonOregon.gov.

Subcontractor Changes

A. Contractor is prohibited from adding or replacing a COBID-certified subcontractor after the bid is submitted or the contract is awarded unless Contractor receives written authorization from the

Purchasing Manager. The Purchasing Manager must be immediately notified in writing once

Contractor has the need to substitute a COBID-certified firm acting as a subcontractor.

B. No subcontractor may be added or replaced after the bid is due unless Contractor complies with the requirements of ORS 279C.585 and makes a GFE to contract with a COBID-certified firm for the work to be performed. Contractor must create and provide documentation of a GFE to the

Purchasing Manager before adding or replacing a subcontractor.

Process for Collection of Form 3

1. Upon execution of the contract, the Equity Coordinator will collect Form 3 monthly from the

Prime Contractor using one of the three choices provided in Section 2. Form 3 must be submitted to the Equity Coordinator monthly regardless of usage for a particular month. If the

Prime Contractor did not use a subcontractor for a particular month, the Prime Contractor must enter zero in the “amount paid “column next to the subcontractor and submit Form 3 per the normal process.

2. The Equity Coordinator will first contact the City’s Project Manager (PM) to review the Form 3 collection process. The PM will select one of the choices below as the process to collect Form 3.

a. the City’s PM will work with the Contractor to collect the document and send them to the

Equity Coordinator monthly.

b. The Contractor’s PM will send the forms to the Equity Coordinator directly each month.

c. The Contractor’s assistant or contract administrator will send the form to the City’s PM or

Equity Coordinator each month.

The choice selected will be documented in the Procurement File for the Contract.

3. If Form 3 is not received within 14 days/two weeks or a certain month, the Equity Coordinator shall follow the process given by the City’s PM to contact the Contractor for the form. This timeline can be extended if the Contractor works the Equity Coordinator to determine an alternative date. Upon Contractor’s failure to respond to two additional follow ups, the Equity

Coordinator will contact the Contractor directly using the Notice procedures in the Contract to request submission of Form 3. A failure to respond to the third direct request from the Equity

Coordinator and submit a completed Form 3 to the Equity Contractor; may subject Contractor to the imposition of one or more of the remedies provided in the Enforcement subsection below, including withholding progress payments.

mailto:bidmail@BeavertonOregon.gov

Audit

If City reasonably believes that Contractor has violated the terms and conditions of the GFE Program, then City has the right to inspect and copy the books and records of Contractor and any subcontractor employed on the project to determine whether a violation has occurred.

If Contractor or any subcontractor fails to provide the books and records for inspection and copying when requested, Contractor’s failure shall constitute a material breach of this contract and City may pursue the imposition of any remedies provided in the Enforcement subsection, including withholding progress payments.

Enforcement

Contractor’s Failure to meet the terms and conditions of the GFE Program constitutes a material breach of the contract. If Contractor materially breaches the contract, City may take one or more of the following actions:

A. Withhold Progress Payments. City may withhold progress payments until Contractor has remedied the action causing the material breach of contract. If progress payments are withheld, then Contractor shall not be entitled to interest on the progress payments. If a subcontractor is responsible for the action causing the material breach of contract, then City may choose to withhold only that portion of the progress payment.

B. Liquidated Damages.

1. Noncompliance. The parties agree that it would be difficult to assess the actual damage incurred by the City for Contractor’s failure to comply with the GFE Program. The parties further agree that it is difficult to determine the cost to the City when contracting opportunities are not provided. Therefore, if Contractor fails to comply with the GFE requirements of the GFE Program, then Contractor agrees to pay $1,000 for each violation. These damages are independent of any liquidated damages that may be assessed due to any delay in the project caused by Contractor’s failure to comply with this or other provisions of the contract.

2. Delay. Contractor agrees that any delay due to the specified Contract Time as a result of

Contractor’s failure to comply with the requirements of this section subjects Contractor to liquidated damages.

C. Other Remedies. The remedies provided above do not limit any other remedies available to

City in the event Contractor fails to meet the terms and conditions of the GFE Program.

Questions about the GFE Program may be directed to Robert Lowe, Program Coordinator, at (503) 526-

2251 or rlowe@BeavertonOregon.gov.

All forms are available online on the City’s website at: www.BeavertonOregon.gov/Purchasing mailto:rlowe@BeavertonOregon.gov http://www.beavertonoregon.gov/Purchasing

7. 7. ....................................GFE PROGRAM: DIVISIONS OF WORK

The following Divisions of Work (“DOW”) have been selected for this project.

Bidders may search for COBID-certified subcontractors certified through the State’s

Certification Management System (COBID) at https://oregon4biz.diversitysoftware.com/FrontEnd/searchcertifieddirectory.asp by using the

National Institute of Governmental Purchasing (NIGP) codes. Bidders may also identify potential

COBID-certified subcontractors by searching COBID-certified suppliers registered with the

State’s eProcurement system at http://orpin.oregon.gov.

The NIGP Codes selected below are unique to this project:

91356 Utilities, 91395 Asphalt Paving, 91430 Concrete Work, 91244 Excavating, 91345 Sewer, Water & Storm Drain Work, 98852 Landscaping https://oregon4biz.diversitysoftware.com/FrontEnd/searchcertifieddirectory.asp http://orpin.oregon.gov/

8. 8. ........... GENERAL REQUIREMENTS AND SPECIAL PROVISIONS

The Beaverton Purchasing Code (“BPC”) shall take precedence over any conflicting general requirements and special provisions described below or provisions in the Oregon Standard

Specifications for Construction 2024 and all applicable updates and corrections (“Standard

Specifications”).

9. 9. .................................... PART 00100 – GENERAL CONDITIONS

9.1. 9.1. ......................................... SECTION 00105 – CONTRACT DOCUMENTS

Section 00105, which is not a Standard Specification, is included in this Project by Special Provision.

Description

00105.00 Scope - The “Contract Documents” or “Contract” are comprised of the 2024 Oregon Standard

Specifications for Construction and all applicable updates and corrections to the Special Provisions, as amended, together with these General Requirements and Special Provisions, the Invitation to Bid, the

Accepted Bid, the Construction Contract, the Plans, the Standard Details, ODOT Standard Drawings, the

Forms in this Bid and also provided separately, and all addenda issued prior to the execution of the

Construction Contract and all modifications.

9.2. 9.2.SECTION 00110 – ORGANIZATION, CONVENTIONS, ABBREVIATIONS AND

DEFINITIONS

Comply with Section 00110 of the Standard Specifications modified as follows:

00110.00 Organization of Specifications - Add the following to the end of this subsection:

The section numbers in these General Requirements and Special Provisions refer to parallel section numbers in the Standard Specifications that have been modified by the City. Use of the term "Agency" in the Standard Specifications refers to the City when applied by the City. City Bidders are responsible for keeping informed of all amendments to the Standard Specifications that may not be reflected in the Bid

Documents but are nonetheless part of the Bid. The work shall be done in accordance with the Contract

Documents.

00110.05 Conventions Used throughout the Specifications Include: - Replace this subsection, except for the subsection number and title, with the following:

(a) Grammar - The "2024 Oregon Standard Specifications for Construction", Part 00100 "General

Conditions", is written in the indicative mood, in which the subject is expressed. The "2024 Oregon

Standard Specifications for Construction", published by the Oregon Department of Transportation, Parts

00200 through 03000, the detailed "Technical Specifications", are generally written in the imperative mood, in which the subject is implied. Therefore, throughout Parts 00200 through 03000, and on the

Plans:

• The subject, "the Contractor", is implied.

• "Shall" refers to action required of the Contractor, and is implied.

• "Will" refers to decisions or actions of the City and/or the Engineer.

• The following words, or words of equivalent meaning, refer to the actions of the City and/or the

Engineer, unless otherwise stated: "allowed", "directed", "established", "permitted", "ordered", "designated", "prescribed", "required", "determined".

• The words "approved", "acceptable", "authorized", "satisfactory", "suitable", "considered", and

"rejected", "denied", "disapproved", or words of equivalent meaning, mean by or to the City and/or the

Engineer, subject in each case to Section 00150 of the General Conditions.

• The words "as shown", "shown", "as indicated", or "indicated" mean "as indicated on the Plans".

• Certain Subsections labeled "Payment" contain statements to the effect that the accepted quantities "will be paid for at the Contract unit price, per unit of measurement, for the following items"

(followed by a list of items). In such cases, the City will pay for only those Pay Items listed in the Schedule of Items.

(b) Capitalization of Terms - Capitalized terms, other than titles, abbreviations, and grammatical usage, indicate that they have been given a defined meaning in the Standard Specifications. Refer to

Section 00110.20 "Definitions". Defined terms will always be capitalized in Part 00100; in Parts 00200 through 03000, defined terms will generally not be capitalized, with the notable exception of "the Contractor", "the

City", and "the Engineer".

(c) Punctuation - In this publication the "outside method" of punctuation is employed for placement of the comma and the period with respect to quotation marks. Only punctuation that is part of the quoted matter is placed within quotation marks.

(d) References to Laws, Acts, Regulations, Rules, Ordinances, Statutes, Orders, and Permits -

References are made in the text of the Specifications to "laws", "acts", "rules", "statutes", "regulations", "ordinances", etc. (collectively referred to for purposes of this Subsection as "Law"), and to "orders" and

"permits" (issued by a governmental authority, whether local, state, or federal, and collectively referred to for purposes of this Subsection as "Permits"). Reference is also made to "applicable laws and regulations". The following conventions apply in interpreting these terms, as used in the

Specifications.

• Statutes and Rules - Oregon Revised Statutes (ORS) and Oregon Administrative Rules (OAR) referenced in the Specifications are accessible online, including through the Oregon Legislative

Counsel Committee website (see 00110.05(e)) and through the Oregon Secretary of State

Archives Division website (see 00110.05(e)).

• Law - In each case, unless otherwise expressly stated therein, the Law is to be understood to be the current version in effect. This also applies where a specific Law is referenced or cited, regardless of whether the text of the Law has been included in the Specifications or not, and regardless of whether the text of the Law has been summarized or paraphrased. In each case, the current version of the Law is applicable under any contract. The reader is therefore cautioned to check the actual text of the Law to confirm that the text included in the Specifications has not been modified or superseded.

• Permits - Orders and permits issued by a government agency may be modified during the course of performing the work under a contract. Therefore, wherever the term "order" or "permit" is used in the

Specifications, it is intended to refer to the then-current version. That version may be embodied in a modified, superseding order or permit, or it may consist of all terms and conditions of prior orders or permits that have not been superseded, as well as the additional terms added by amendment or supplement. In certain cases, the orders and/or permits are identified by name in the

Specifications; in other cases the terms are used in the generic sense. The reader is cautioned to check the text(s) of each order and permit identified either by name or by generic reference.

• Applicable Laws and Regulations - Where phrases such as “applicable law”, "applicable laws and regulations", “applicable legal requirements” or similar phrases appear, they are to be understood as including all applicable laws, acts, regulations, administrative rules, ordinances, statutes, and orders and permits issued by a governmental or regulatory authority. The words “law” or “laws” may or may not be capitalized in such phrases.

(e) Reference to Websites - For Specifications that reference this Subsection, the City will identify the website addresses in the Special Provisions.

00110.10 Abbreviations - Add the following abbreviations to the list:

DOW - Divisions of Work

ESB - Emerging Small Business

GFE - Good Faith Effort

MBE - Minority-Owned Enterprises

MVSDV - Minority, Women, Service-Disabled, Veteran-Owned Business

SDV - Served-Disabled Veteran-Owned

WBE - Women Business Enterprises

Add the following subsection:

00110.15 Beaverton Equity in Procurement Program - If any subcontractors are used in the performance of this contract, Bidder shall comply with BPC 46-0330, which relates to the use of COBID-certified firms.

00110.20 Definitions - Add the following definitions:

City - The City of Beaverton, Oregon including the City Council, employees and agents of the City authorized to administer the conditions of the Contract Documents.

Or Approved Equal - indicates that the “equal” product is the same or better than the product named in function, performance, reliability, quality, and general configuration. Determinations of equality in reference to the project design requirements will be made by the Engineer according to Section 120.16

(before bid) or Section 00180.21(b) and (d) after Award.

Owner - the City.

Public Works Director - the City’s Public Works Director or the Public Works Director’s designee.

Substantial Completion - The Work or specified parts of the Work, except punch-list corrections and final.

Working Day - Monday through Friday, excluding City Holidays.

Replace the definition for “Contract Documents” with the following:

Contract Documents - 2024 Oregon Standard Specifications for Construction and all applicable updates and corrections to the Special Provisions, as amended, together with these General Requirements and

Special Provisions, the Invitation to Bid, the Accepted Bid, the Construction Contract, the Plans, the

Standard Details, ODOT Standard Drawings, the Forms in this Bid and also provided separately, and all addenda issued prior to the execution of the Construction Contract and all modifications.

Replace the definition “Engineer” with the following definition:

Engineer - the City Engineer or the City Engineer's representative for the City.

Replace the definition “Project Site” with the following definition:

Project Site - The geographical area of Right-of-Way and real property on which the Work is to be performed, including designated staging areas.

9.3. 9.3. .......... SECTION 00120 – BIDDING REQUIREMENTS AND PROCEDURES

Comply with Section 00120 of the Standard Specifications and all applicable updates and corrections to the Special Provisions, as further supplemented or modified as follows:

00120.00 Prequalification of Bidders - Replace this subsection, except for the subsection number and title, with the following:

In addition to the requirements of this section, Bidders are referred to Section 00120.40(h) of these

General Requirements and Special Provisions.

00120.01 General Bidding Requirements - Replace this subsection, except for the subsection number and title, with the following:

Bid Submission:

Bidders shall submit Bids electronically through the City's electronic procurement system.

City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause.

Your submission must be uploaded prior to the bid due date and time as listed in the solicitation. We strongly recommend that you give yourself sufficient time before the Bid Due Date and Time to begin the uploading process and to finalize your submission. NO LATE BID PACKETS WILL BE ACCEPTED. Please note the type and number of files allowed. Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Bid Opening:

Bids will be publicly opened and read at 2:00 pm on Tuesday, April 21, 2026. Bidders will only be able to attend this opening electronically using Zoom at the following link:

https://www.zoomgov.com/my/beavertonprocurement

After the City opens the Bids, the City shall make the Bids available for public inspection.

00120.05 Requests for Plans, Special Provisions, and Bid Booklets - Replace this subsection with the following subsection:

00120.05 Bidding Plans, Special Provisions, and Bid Booklets - Bidders must only submit electronic Bids.

00120.10 Bid Booklet - In the paragraph that begins "The Bid Section includes all pages after…", add the following:

Bidders shall comply with applicable provisions of the BPC, including BPC Chapter 49, and these General

Requirements and Special Provisions.

A “complete bid packet,” due the day of bid opening for this project, includes the following documents:

A. Bid Form Line Items (completed online in the City's electronic procurement system.)

B. Vendor Questionnaire (completed online in the City's electronic procurement system.)

C. Bid Guaranty – Bid Bond, Cashier’s Check or Certified Check

NOTE: Due to bids being received electronically, copies of all required bonds will be accepted with electronic bid submittal, but original bonds from the apparent lower Bidder must be submitted by mail within 5 days of bid opening.

D. Tentative Construction Schedule Sheet

Includes the Bidder’s attached tentative construction schedule.

E. First-Tier Subcontractor Disclosure Form

The First-Tier Subcontractor Disclosure Form may be included with the Bid or separately submitted no later than 4 p.m. on the day set for Bid Opening. If submitted separately, the form may be submitted by email to bidmail@beavertonoregon.gov.

F. Subcontractor & Self-Perform List (GFE Program: Form 1)

If DOWs are included in the solicitation document, Bidders must identify all DOWs it will self-perform and subcontract. DOWs that are not self-performed are subject to the GFE Program requirements. Before submitting, Bidders must ensure that all listed DOWs appear in at least two tables on this two-page form.

G. Current Project Information Form

Evidence of current contracts in force.

H. Bidder Responsibility Form

Unless a current form is on file with the City, a completed “Bidder Responsibility Form” must be either included with the Bid or submitted separately within 2 hours after the bid closing date and time specified in the solicitation. The Bidder Responsibility Form can be downloaded at www.BeavertonOregon.gov/BidderResponsibilityFrom

I. Current Letter of Approval from the State of Oregon, Department of Transportation (ODOT) (if required based on solicitation)

Unless a current copy is on file with BURA and/or the City, a current State of Oregon

Department of Transportation letter of approval must be either included with the Bid or submitted separately within 2 hours after the bid closing date and time specified in the solicitation if required by solicitation.

FAILURE TO SUBMIT EACH OF THE ABOVE DOCUMENTS AT THE SPECIFIED LOCATION AND DEADLINE

WILL CAUSE the City TO DEEM THE BID NON-RESPONSIVE.

00120.10 Bid Booklet – Add the following subsection:

(a) Good Faith Effort COBID Certified Firm Contract & Bids Received Log & Solicitation

The apparent low Bidder shall submit the following forms no later than 2 p.m. the day after bid opening.

A. The Good Faith Effort COBID-Certified Firm Contact & Bids Received Log (GFE Program: Form

2)Bidders must make a GFE to include COBID-certified subcontractors to complete this construction project. Each Bidder must contact three COBID-certified firms for each DOW no less than seven calendar days before the bid opening. The apparent low Bidder must submit the

Good Faith Effort COBID-Certified Firm Contact and Bids Received Log (GFE Program: Form 2) no later than 2 PM the day after bid opening as proof of a GFE.

mailto:bidmail@BeavertonOregon.gov https://content.civicplus.com/api/assets/f7486aac-439e-4129-9460-13ad90d5ef6a?scope=all

B. Copy of solicitation letter sent to subcontractors certified by COBIDThe apparent low Bidder shall submit one copy of the letter, fax, or email sent to COBID-certified subcontractors to solicit bids for this project. If more than one form of communication was sent, submit a copy of each form.

Failure to timely submit Form 2 will result in rejection of the Bid. Failure to timely submit the solicitation letter may result in rejection of the Bid at the City's discretion. If the apparent low Bidder is not awarded the contract or its Bid is rejected, then the City will notify the next apparent low Bidder. The next apparent low Bidder shall then submit Form 2 and the solicitation letter on the next business day by 2 p.m. Upon the City’s request, Bidders shall submit additional information to clarify its GFE.

00120.15 Examination of Work Site and Solicitation Documents, Consideration of Conditions to be

Encountered - Replace this subsection, except for the subsection number and title, with the following:

If a mandatory or non-mandatory pre-bid meeting for this project is scheduled, that information will be listed in the City's electronic procurement system solicitation. If the solicitation states this meeting will be held in person, the location will be listed in the solicitation. If this meeting will be virtual, it will be held using a Zoom Meeting at the following link:

https://www.zoomgov.com/my/beavertonprocurement

City accepts no responsibility for any electronic technical difficulties, equipment failure, or any other similar cause the Bidder may encounter in trying to attend the virtual pre-bid meeting using Zoom or any other virtual meeting electronic application.

This will provide prospective Bidders with the opportunity to ask questions related to the Bid or the

Work under the Contract. the City may answer questions that cannot be addressed by direct reference to the Bid Documents through an Addendum issued to all plan holders. A Bidder’s failure to attend a mandatory pre-bid meeting shall cause the Bidder’s bid to be deemed non-responsive.

Before submitting a Bid, Bidder shall carefully examine the site of the proposed Work, the Bid Booklet, Plans and Specifications. Bidders shall also contact Utility owners to verify all Utilities’ anticipated involvement on the Project Site. Submission of a Bid will constitute confirmation that the Bidder has examined the Project Site and Solicitation Documents, finds the Plans and Specifications to be sufficiently detailed and accurate to enable Bidder to properly perform the Work, and understands the conditions to be encountered in performing the Work and all requirements of the Contract.

The Bidder is responsible for loss or unanticipated costs suffered by the Bidder because of the Bidder’s failure to fully examine the site and become fully informed about all conditions of the Work, or failure to request clarifications of Plans and Specifications Bidder believes to be erroneous or incomplete.

Any clarification of Plans and Specifications needed by the Bidder shall be requested by submitting a question to the project manager in the question-and-answer section of the solicitation in the City's electronic procurement system. Requests shall be made in sufficient time for the City’s reply to reach all plan holders before Bid Closing. the City shall issue all Addenda to all plan holders within a reasonable time before Bid Closing, but in no case less than 72 hours before Bid Closing. If an Addendum is necessary after that time, the City will extend the Bid Closing date.

Oral explanations or interpretations by the City will not be binding. To be binding, interpretation of the

Plans and Specifications by the City must be made by written Addendum furnished to all plan holders according to 00120.30. Notification of erroneous or incomplete Plans and Specifications shall also be submitted via the City's electronic procurement system.

Bidders shall acknowledge receipt of all issued Addenda on the bid via the City's electronic procurement system. All questions on Addenda should be directed to Michael Phillips, Purchasing Manager, at (503)

526-2229, or at mphillips@beavertonoregon.gov.

00120.20 Interpretation of Quantities in Bid Schedule – Add the following to this subsection:

Bid prices listed for Bid items shall cover all Work. There may be materials required to complete the

Work that are not listed as Bid items. These materials shall be deemed incidental items, even though there may be incidental items already listed in the Bid. Incidental items listed in the Bid are not all-inclusive.

00120.30 Changes to Plans, Specifications, or Quantities before Opening Bids – Replace this subsection, except for the subsection number and title, with the following:

the City reserves the right to issue Addenda making changes or corrections to the Plans, Specifications, or quantities. the City will provide Addenda only by publishing them via the City's electronic procurement system.

All Bidders who have subscribed to the bid will be automatically notified of the Addenda by the City's electronic procurement system, through Bidder's registered email.

Bidders, not the City, shall be responsible for failure of Bidders to check and download Addenda. Bids shall incorporate all Addenda. Bids may be rejected if opened and found by the City to not be based on all Addenda published on the City's electronic procurement system, before Bid Closing.

00120.40 Preparation of Bid - Replace this subsection, except for the subsection number and title, with the following:

(a) General:

Bidders shall complete the certifications and statements included in the Bid Section of the Bid Booklet according to the instructions. Confirmation of the vendor questionnaire via the City's electronic procurement system by the Bidder’s authorized representative thereon constitutes the Bidder’s confirmation of, and agreement to all certifications and statements contained in the Bid Booklet. The

Bid must then be submitted per the instructions given in 00120.01 and 00120.45(b).

(b) Reserved.

mailto:mphillips@beavertonoregon.gov

(c) Reserved.

(d) Bidder’s Address and Signature Pages - Bidders shall include in the Bid the address to which all communications concerning the Bid and Contract should be sent. The Bid must be signed, or digitally signed, as appropriate, by a duly authorized representative of the Bidder.

(e) Bid Guaranty - All Bids shall be submitted electronically and accompanied by a Bid guaranty in the amount of 10% of the total amount of the Bid. Acceptable Surety companies are limited to those authorized to do business in the State of Oregon. Forfeiture of Bid guaranties is covered by 00130.60, and return of guaranties is covered by 00130.70. Due to bids being received electronically, copies of all required bonds will be accepted with electronic submittal, but original bonds from the apparent lower Bidder must be submitted by mail within 3 days of bid opening. Bidder shall upload the Bid

Guaranty in the City's electronic procurement system.

(f) Disclosure of First-Tier Subcontractors - Without regard to the amount of a Bidder's Bid, if the

Agency's cost range for a public improvement Project in the "Notice to Contractors", or in other advertisement or Solicitation Documents, exceeds $100,000, the Bidder shall, within 2 working hours of the time Bids are due to be submitted, submit to the Agency, on a form provided by the Agency, a disclosure identifying any first-tier Subcontractors that will furnish labor or labor and Materials, and whose contract value is equal to or greater than: • 5% of the total Project Bid, but at least $15,000; or •

$350,000, regardless of the percentage of the total Project Bid. For each Subcontractor listed, Bidders shall state:

• The name of the Subcontractor;

• The dollar amount of the subcontract; and

• The category of Work that the Subcontractor would be performing.

If no subcontracts subject to the above disclosure requirements are anticipated, a Bidder shall so indicate by entering "NONE" or by filling in the appropriate check box. For each Subcontractor listed, Bidders shall provide all requested information. Failure to submit a form or submission of a form that does not include the information required by ORS 279C.370 for each Subcontractor listed, specifically the name of each Subcontractor, the dollar amount of each subcontract and the category of Work that each…