Parking_Garage_Floor_Scrubbing_Services_(Addendum_#2_Revision).pdf

INVITATION FOR BIDS

25-309-IFB

PARKING GARAGE FLOOR SCRUBBING

SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION AND RESPONSE PREPARATION

3. MINIMUM REQUIREMENTS

4. SCOPE OF WORK / SPECIFICATIONS

5. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

6. SELECTION PROCESS AND AWARD

7. VENDOR QUESTIONNAIRE

8. PRICING TABLES

9. DOCUMENTATION, ACKNOWLEDGEMENTS AND CERTIFICATIONS

10. SAMPLE CONTRACT AND CONTRACT INSTRUCTIONS

ATTACHMENTS

A - ATTACHMENT A - MAPS

GREATER ORLANDO AVIATION AUTHORITY

Parking Garage Floor Scrubbing Services

1. INTRODUCTION

1.1. Summary

The proposed Contractor will be responsible to furnish all materials, labor, supervision, equipment, cleaning solutions, degreasers, and all other miscellaneous supplies to perform Parking Garage Floor Scrubbing Services.

The services will include the horizontal concrete floor surfaces located in the Aviation

Authority's Parking Garages plus Terminals A and B Level 2 Baggage Make-up areas as specified by the Scope of Work.

The Aviation Authority's intent is to enter into a non-exclusive Contract for sixty (60) months with services to commence on or about May 1, 2025 through April 30, 2029.

1.2. Background

Orlando is home to the largest rental car market in the world with most major rental companies located on-airport, without the need for a shuttle bus.

Rental car services are located in all 3 parking garages - Parking Garages A and B -

Levels 1 through 3 Rental Car Areas (R-1, R-2, and P-1), and Terminal C Parking

Garage C - Levels 1 and 2 Rental Car Areas (R-1 and R-2).

1.3. Tentative Timeline

Release Project Date: February 7, 2025

Pre-Submittal Meeting (Non-

Mandatory):

February 14, 2025, 11:00am

Microsoft Teams

Meeting ID: 260 220 851 405

Passcode: YF6er75s

Dial in by phone

+1 872-242-8019,,159577363# United

States, Chicago

Phone conference ID: 159 577 363#

Join on a video conferencing device

Tenant key: goaa@m.webex.com

Video ID: 112 330 429 1

Question Submission Deadline: February 20, 2025, 5:00pm mailto:goaa@m.webex.com

Release of Addendum: February 27, 2025, 5:00pm

Response Submission Deadline: March 5, 2025, 11:00am

Committee Date for Recommendation: March 25, 2025

Aviation Authority Board Approval: April 16, 2025

2. GENERAL INFORMATION AND RESPONSE PREPARATION

2.1. Nondiscrimination Legal Notices

A. The Aviation Authority does not discriminate upon the basis of any individual’s disability status. Anyone requiring reasonable accommodations as provided for in the Americans with Disabilities Act (ADA) or Section 86.26, Florida Statutes, should contact the ADA Coordinator at 407-825-7105 as soon as possible, or at least one full business day prior to any scheduled meeting.

B. In accordance with Section 287.05701, Florida Statutes, the Aviation Authority may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Respondent.

2.2. Reservation of Rights

A. The Aviation Authority reserves the right, in its sole discretion, to waive any informalities or irregularities of a Response, except that:

a. the Aviation Authority will not waive the requirement that a Response, complete in all material respects, be received by the Aviation Authority by the time and date specified in the Timeline for the receipt thereof, and

b. the Aviation Authority will not consider any Response which does not conform in all material respects to the terms of this Solicitation including a commitment to execute the Contract by the Respondent, if applicable.

B. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent’s past performance and may consider such information in its evaluation and selection of Respondents.

C. The Aviation Authority reserves the right to request clarification of information submitted in any Response, to require additional information from any

Respondent, or, in the Aviation Authority's sole discretion, to reject any or all

Respondents for any reason and to re-advertise or not to re-advertise the

Solicitation.

D. The Aviation Authority reserves the right to reject responses containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

E. The Aviation Authority reserves the right to cancel an award to a Respondent upon due cause—i.e., misrepresentation, negligence, non-performance, etc. via written notice.

F. As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof.

G. All awards made as a result of this solicitation shall conform to applicable policies of the Aviation Authority.

H. No commitment is made or inferred by the Aviation Authority that any or all of the items listed, in any quantity, will be purchased as a result of this solicitation.

The Aviation Authority may purchase the items listed or utilize services on an “as needed” basis, in any quantity/volume deemed necessary, at the unit prices provided in the successful Respondent’s response.

I. The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of the Scope of the resulting Contract at any time, without cause.

J. The Aviation Authority shall have the right, but not the obligation, to award all or any portion of the Scope. The extent and Scope, along with the fees for such services, will be subject to final approval by the Aviation Authority. The Aviation

Authority intends, but is not obligated, to enter into a non-exclusive agreement with the highest ranked Respondent to provide goods and/or perform the required services described herein.

K. The Aviation Authority reserves its right to award any or all of the advertised

Scope subject to the availability of funding.

2.3. Solicitation Information / Instructions To Respondents

A. All prospective Respondents shall thoroughly examine and become familiar with the Solicitation package and carefully note the items which must be submitted with the Solicitation as detailed in Section 7: Vendor Questionnaire.

B. Submission of a Response shall constitute an acknowledgment that the

Respondent has read and understands the Solicitation Documents. The failure or neglect of a Respondent to receive or examine any Solicitation Document shall in no way relieve it from any obligations under its Response or the Contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge or understanding of any of the Contract Documents or the Scope of

Work.

C. Sealed electronic responses will be received for this Solicitation through the

Greater Orlando Aviation Authority (GOAA) e-Procurement Platform located at https://procurement.opengov.com/portal/goaa. Once you have completed the free account registration, browse back to this page, click on "Draft Response", https://procurement.opengov.com/portal/goaa and follow the instructions to submit the electronic response. By way of the

Platform, responses will be locked and digitally encrypted until the submission deadline passes.

D. All Responses must be received by the Aviation Authority as noted in the

Section 1: Introduction. All Responses timely received will be listed with the name of the Respondent during the Virtual Announcement of Respondents. The e-Procurement Platform will not allow for late submittals.

E. The time/date stamp clock located in the electronic submittal Platform shall serve as the official authority to determine lateness of any response.

F. If the Aviation Authority determines that it is necessary to change the dates or times prior to the due date, the change will be announced and posted on the e-

Procurement Platform.

G. The Aviation Authority shall not be responsible for delays caused by any occurrence. This shall include any delay as a result of a technology issue. Any late response shall not be accepted.

H. Responses submitted by hard copy, e-mail, or fax shall not be accepted.

Responses submitted outside of the designated electronic submission Platform shall be rejected as non-responsive regardless of where and when they were received.

I. Respondents shall not be allowed to modify their responses after the opening time and date.

J. Unless otherwise noted, Respondents shall submit one Response only.

K. Each Respondent shall complete Section 7: Vendor Questionnaire. Please respond to each item individually, as applicable.

L. Unless otherwise directed, all uploaded files must be in PDF format. Do not upload zip files.

M. Once the deadline for receipt of Responses has occurred, no Response may be altered or withdrawn for a period of ninety (90) days after such deadline.

2.4. Pre-Submittal Meeting

Non-mandatory pre-bid conference will be held on Friday, February 14, 2025 at

11:00AM via Microsoft Teams Meeting. The purpose of this conference is to address any concerns that may arise from this Invitation For Bid. Any questions arising from this

Invitation For Bid must be submitted per the instructions from Procurement and answered in the form of an Addendum to the Invitation For Bid posted in OpenGov prior to the bid opening.

A. A virtually Pre-Submittal Meeting will be held for this solicitation.

B. The location, date, and time, as well as the Teams link can be found under

Section 1: Introduction

C. The purpose of any Pre-Submittal Meeting is to review and discuss the solicitation (and any addenda) as published.

D. Attendance is not mandatory, but highly encouraged.

E. Attendees are expected to be familiar with the Solicitation Document.

2.5. Communications; Questions Regarding Specifications or Solicitation

Process and Receiving Responses

A. Any communication during the solicitation process must be submitted to the

Aviation Authority via the e-Procurement

Platform, https://procurement.opengov.com/portal/goaa. prior to the deadline for

Questions.

B. All answers to inquiries will be posted on the Aviation Authority e-Procurement

Platform. Respondents may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the responsibility of the

Respondent to check the website for answers to inquiries.

C. In accordance with Administration Policies (Sections 180.01 and 180.03) policies, any communication directly or indirectly to seek to encourage any specific result in connection with an Aviation Authority selecting process, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any Aviation Authority staff and/or Committee/Board member who is a member of any committee constituted for the purposes of ranking Solicitations, making recommendations or making an award, is prohibited from the time that the

Solicitation is released to the time that the award is made. A copy of the

Administration Policies (Sections 180.01 and 180.03) are available upon request from the Manager of Board Services.

D. All firms are hereby placed on notice that the Aviation Authority Board and staff shall not be contacted about this solicitation. Firms and their agents shall not contact members of the Aviation Authority staff and/or Committee/Board member

(with the exception of designated Procurement Agent and the Small Business

Development Department). An appropriate official or employee of the Aviation

Authority may initiate communication with a Respondent in order to obtain information or clarification needed to develop a proper and accurate review of the https://procurement.opengov.com/portal/goaa

Response. Any official communication from a Respondent during the solicitation process should be submitted via the e-Procurement Platform as directed during the solicitation process. Failure to adhere to these requirements may result in and

Aviation Authority Board action to disqualify your firm from consideration of award.

E. Requests for interpretation, clarification or correction of solicitation documents, forms or other material in the solicitation should be made in writing via the e-

Procurement Platform during the Question-and-Answer period. Questions or issues raised at the Pre-Submittal Meeting or during the Question-and-Answer period, which, in the Aviation Authority's discretion, necessitate changes to the solicitation documents, will be the subject of an addendum to this solicitation at the conclusion of the question period, and will be made available through the e-Procurement

Platform. It is the responsibility of each Respondent to ensure that it has received and reviewed any and all addendums.

2.6. Silence of Specifications

The apparent silence of the specifications and any supplemental specifications as to any details or the omission from same of any detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and only materials of first quality be provided.

2.7. Pricing

Provide pricing in OpenGov, using the pricing table. Responses in any other format

(such as a quote on the Respondent’s template) will not be accepted or reviewed.

Unless otherwise directed, pricing information shall not be included in any other areas of the response.

The Aviation Authority shall not be obligated to renegotiate or increase any price on a

Respondent's mistake or miscalculation of prices, underestimation of costs, or for any other reason. All of the Respondent's overhead costs, including, but not limited to, costs of the required bonds and insurance coverages if applicable, shall be included in such Respondent's prices listed in its Solicitation.

Any anticipated increases in Respondent's costs during the term must be reflected in its prices set forth in its response. Consumer Price Index (CPI) adjustment consideration are addressed in Section 5: Aviation Authority Standard Terms and Conditions.

2.8. Incurred Cost

The Aviation Authority is not liable for any cost incurred by any Respondent prior to an award. Costs for developing a response is entirely the obligation of the Respondent and shall not be chargeable in any manner to the Aviation Authority.

2.9. Lobbying Statement

As stated in Section 2.5 (D) do not contact Aviation Authority Board members or staff. Public meetings and public deliberations of the Selection Committee are the only acceptable forum for the discussion of merits of products/services requested by the

Request for Response; and written correspondence concerning Responses may be submitted to the Purchasing Department. Any official communication from a

Respondent during the Response process should be submitted in writing to the Greater

Orlando Aviation Authority (GOAA), GOAA Annex Building, Purchasing

Department, 5855 Cargo Road, Orlando, FL 32827- 4399 or via the e-

Procurement Platform as directed during the Response process. A copy of the

Administration Policies (Sections 180.01 and 180.03) are available upon request from the Manager of Board Services. [just making it consistent with 2.5(C)]. Failure to adhere to these requirements could result in Board action to disqualify your firm from consideration of award. Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the seventy-two (72) hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response. (F.S.

287.057 (23))

2.10. Withdrawal of Responses

No Response may be withdrawn after the scheduled Response opening time for a period of ninety (90) days. Any Respondent withdrawing or attempting to withdraw its

Response prior to the expiration of the ninety (90) day period shall be obligated to reimburse the Aviation Authority for all its costs incurred in connection with such withdrawal or attempted withdrawal including, without limitation, any increased costs for procuring the goods or services from another Respondent or all costs of advertising and re-procuring the goods or services, and all attorneys’ fees, in addition to payment of the Aviation Authority’s other damages. A Respondent’s submission shall be deemed the Respondent’s acknowledgment of an agreement to the provisions of this Section.

2.11. Public Meetings/Public Records

Please be aware that all meetings of the Aviation Authority’s Board are duly noticed public meetings and all documents submitted to the Aviation Authority as a part of or in connection with a Solicitation constitute public records under Florida law regardless of any person’s claim that proprietary or trade secret information is contained therein.

Public meetings are posted on the Aviation Authority's website:

https://flymco.com/airport-business/sunshine-meetings/ https://flymco.com/airport-business/sunshine-meetings/

2.12. Proprietary Information

In accordance with Chapter 119 of the Florida Statutes (Public Records Law) and except as may be provided by other applicable State and Federal Law, all Respondents should be aware that the Solicitation and the responses thereto are public records. However, the Respondents are requested to identify specifically any information contained in their

Response, which they believe to be exempt from disclosure, citing specifically the applicable exempting law. The Aviation Authority will consider a Respondent’s opinions regarding the applicability of Chapter 119, Florida Statutes, but shall not be obligated to concur in such opinions. All information and documents received from Respondents in response to this Solicitation will become the property of the Aviation Authority, will not be returned to the Respondents, and will be incorporated in the final Agreement in the event of Agreement award, with the exception of any financial information exempt from the Public Records Laws. Any work product produced as part of the Agreement will become the exclusive property of the Aviation Authority.

2.13. Code of Ethics and Business Conduct Policy

The Aviation Authority has adopted a Code of Ethics and Business Conduct Policy

(Section 204.01) which addresses the obligation of the Aviation Authority’s Board members and employees to follow the Florida Statutes in reference to these issues. This includes, but is not limited to, the obligations of the Aviation Authority’s Board members and employees with respect to having an interest in business entities, outside employment, gratuities, divulgence of information, unauthorized compensation and acceptance of gifts. Please be aware that any violation of this policy by a Respondent and/or any attempt to influence an Aviation Authority Board member or employee to violate the policy is sufficient cause for the denial of the right of the Respondent to

Respond on any Contract or sell any materials, supplies, equipment, or services to the

Aviation Authority for a period of time that is determined by the Chief Executive Officer.

A copy of this policy is available upon request from the Chief Administrative Officer.

2.14. Notice of Intent to Award

Unless all Responses are rejected by the Aviation Authority, a Notice of Intent to Award is anticipated to be provided within ninety (90) days from the opening of Responses.

2.15. Tie Breaking

In accordance with the Aviation Authority's Policy 450.02, when a tie occurs, the following will be considered in an attempt to break the tie, in the order listed below:

1. Drug-Free Workplace

2. Certified Minority or Women-owned Business Enterprise (MWBE) Companies

3. Request Offerors to submit best and final pricing

4. Offeror whose principal place of business is located in Orange, Lake, Osceola, Polk, and Seminole Counties

5. Game of chance – Coin toss

2.16. Appeals

A. Any Respondent who is adversely affected by a decision or intended decision concerning this competitive solicitation or award and who wants to appeal such specifications, decision, or intended decision shall file an appeal within five (5) business days of the date of any decision or intended decision in compliance with the Aviation Authority’s Policy 110.04, Appeal Process.

B. Failure to file an appeal in accordance with the Aviation Authority’s Policy

110.04, shall constitute a waiver of the appeal process.

C. The intent to award to a Respondent, if any, will be posted on the Aviation

Authority’s e-procurement platform website for review by interested parties, and will remain posted for a period of five business days: excluding weekends, federal holidays, and Aviation Authority’s holidays.

3. MINIMUM REQUIREMENTS

Respondent must meet all the Minimum Requirements listed in this section in order to be considered for award. Respondents must address each Minimum Requirement, and provide affirmative statements and/or documentation to demonstrate meeting all the

Minimum Requirements, as directed in Section 7: Vendor Questionnaire.

3.1. Minimum Experience

Respondent shall have a minimum of three (3) years of continuous, recent, relevant and verifiable experience providing services of the type described in Section 4: Scope of

Work/Specification, within three (3) years prior to the deadline of this

Solicitation. Respondent shall provide an affirmative statement and/or documentary proof of such experience in Section 7: Vendor Questionnaire.

3.2. Minimum Requirement Criteria

This Solicitation will be awarded only to the lowest responsible, responsive Respondent qualified by experience and expertise to provide the work specified.

The following evidence of eligibility are required to be submitted:

A. Evidence that the Respondent has provided Parking Garage Floor Scrubbing services in a single job of not less than eight hundred-thousand (800,000) square feet that included multi-level floors of a parking garage structure or structures.

Surface lots only will be deemed non-responsive.

B. Respondent must provide a list of at least three (3) references containing the names, addresses, phone numbers and dates of past Garage Floor

Scrubbing/Pressure Washing jobs.

C. Respondent must list and briefly describe projects of similar size and/or complexity which have been completed satisfactorily. List should include names of contracts, dates of contracts, locations, and names and addresses of the client serviced.

D. Must provide verifiable evidence that in the past or present performance of the scrubbing services they have or are utilizing methods and equipment to remove all loose, adhered, and/or impregnated soils including, but not limited to, oil residue, gum, and miscellaneous foreign materials, that they ensure that any water and/or other liquid agents used during the cleaning process is recovered, picked-up, and disposed of properly.

E. Respondent must provide a list of owned equipment to be used on this contract and chemicals they plan to use for cleaning with their bid. Safety

Data Sheets (SDS) must also be included for all chemicals used in the cleaning process. Equipment under ten (10) years of age/use preferred.

3.3. References

A. Respondent must provide at least 3 references from Clients to whom the

Respondent provided services substantially similar in scope and size, within 5 years from the date of this solicitation. The Aviation Authority may be listed as one reference.

B. Respondents’ references should demonstrate that the Respondent reasonably has the reputation to perform the Scope of Services / provide goods.

C. References shall be able to validate the Respondent’s capabilities and experience.

D. The Respondent authorizes the Aviation Authority, its staff or consultants to contact any of the references provided in the response and specifically authorizes such references to release either orally or in writing, any appropriate data with respect to the Respondent and its Team members.

E. The Aviation Authority reserves the right to solicit from available sources relevant information concerning a Respondent's past performance and may consider such information in its evaluation and selection of Respondent.

F. The Aviation Authority reserves the right to reject any Response if the evidence submitted by or investigation of such Respondent, fails to satisfy the Aviation

Authority that such Respondent is a responsive and responsible Contractor in accordance with the criteria set forth herein.

G. Respondent bears full responsibility for naming references which will respond to the Aviation Authority’s reference checks. If the

Respondent’s references do not respond to the Aviation Authority’s reference checks, the Respondent’s may be deemed non-responsive.

3.4. Registration with the State of Florida

Respondent must be certified to do business in the State of Florida.

3.5. Respondent's Certificate, Willingness to Sign Contract/Agreement

An affirmative statement is required that the Respondent is willing to sign the Contract set forth in this Solicitation, within ten (10) days after receipt of the Notice of Award.

The Aviation Authority’s goal is that the terms and conditions stated in the Solicitation

Documents will constitute the terms of the final Contract between the Aviation Authority and the successful Respondent, without significant or material change to such Terms or

Conditions. A sample Contract is included in this solicitation under Section 10: Sample

Contract and Contract Instructions. This affirmative statement is made as part of the

"Respondent's Certificate" in Section 7: Vendor Questionnaire.

4. SCOPE OF WORK / SPECIFICATIONS

4.1. Overview

The proposed Contract will be to furnish all materials, labor, supervision, equipment, cleaning solutions, degreasers, and all other miscellaneous supplies, tools, fuel, and other items required or proper for or incidental to, performing activities necessary for the semi-annual garage floor scrubbing/pressure washing of horizontal concrete floor surfaces located in the Aviation Authority's Terminals A and B Parking Garages - Levels

1 through 3 Rental Car Areas (R-1, R-2, and P-1), Terminals A and B - Level 2

(Baggage Make-up Areas), and Terminal C Parking Garage - Levels 1 and 2 Rental Car

Areas (R-1 and R-2) at the Orlando International Airport (MCO).

All materials used for this contract must be used according to manufacturer instructions. Detergents, degreasers and other chemicals used must be appropriate for the surface being cleaned.

4.2. Scope of Work

1. Contractor will include the following three steps in their pricing for each horizontal garage floor in each facility:

a. Trash Removal

Blowing/sweeping and removal of all loose trash (trash may be disposed in appropriate dumpsters as approved and determined in consultation with the

Aviation Authority Representative (AAR)). Removal of gum products, Graffiti, stickers, and hand‐posted signs must be removed without damaging the surrounding area (in consultation with the AAR).

b. Oil Spot Treatments

Prior to pressure washing: Contractor must use a degreaser product that is scrubbed into the oil or fluid contaminated area. Aviation Authority will not accept any degreaser or cleaning product that is hazardous material (per SDS data sheets).

Environmentally friendly (“green”) products are preferred. When cleaning oil spots, Contractor must allow the product to briefly soak into the concrete.

The area must then be washed with hot water pressure washing equipment that produces a minimum of 3,500 to 4,000 psi (not to exceed 5,000 psi), with a water temperature of 200°F Fahrenheit (93.3°C Celsius) degrees or higher. Contractor must use a pressure wand in these areas, rather than using a “surface scrubber”.

Oil spot treatment locations will be determined in advance with the

AAR,

c. Pressure Washing

All horizontal areas within garage specific to this contract must be pressure‐ cleaned with a surface scrubber. Cleaners chosen by Contractor must be designated for cleaning concrete. Biodegradable products are preferred.

Contractor will be responsible for supplying and erecting appropriate barricades and/or cones, safety tape, and signs before work commences to ensure safety of all pedestrians.

Contractor may recommend a product or type of cleaning that may be equal to or better than techniques listed in the three steps mentioned above; however, any recommendations must be submitted with the Contractor’s bid. Alternate products/techniques submitted will be reviewed and approved or denied by the

AAR.

All water collections and removals of gray (dirty) water or collected debris is the responsibility of the Contractor. Contractor will not divert any gray water or collected debris to storm drain systems. Gray water may be diverted to a sanitary sewer system. Collected debris will be disposed of with off-site disposal as required. Locations of sanitary sewer systems will be provided by the AAR.

Removal of gray water also includes removal of all pooled water due to the service being performed. The Contractor is expected to adhere to all Occupational

Safety and Health Administration (OSHA), state, city, county and Environmental

Protection Agency (EPA) regulations regarding discharges of pollutants to waters. Any fines levied by the above-mentioned authorities for failure to comply with these requirements shall be born solely by the Contractor.

The process of gray water collection submitted by the Contractor, such as

Recovery/Reuse, or Mechanical Vacuum collection with off‐site disposal, or any other processes, must be submitted in detail with the Contractor’s bid for approval. Common equipment used for collecting wastewater generated during pressure washing activities (booms, portable containment areas, berms, dikes and vacuum systems) must be applied for collection purpose.

d. Zero Discharge reclamation is required.

The Contractor shall show that no water and/or liquid agents are allowed to enter any drains, scuppers, or other water retention features that are currently present in the immediate work area while the Services are being performed.

The Contractor shall ensure that all cleaning/scrubbing practices utilized in the performance of the services, prevent ground or surface contamination and at all times provide a clean surface in full compliance with the "Clean Water Act".

2. Contractor must ensure that an on‐site supervisor supervise all designated locations at all times that staff is present.

3. Subcontracting or unskilled “day labor” is not acceptable.

4. Contractor must provide cell phone numbers for all on‐ site supervisors in order to communicate with Aviation Authority

4.3. Hours to Perform Services

A. Parking garages operate twenty-four (24) hours per day, seven (7) days per week. The cleaning of the garage surfaces will take place between 09:00 P.M.

and 04:00 A.M. (UTC−05:00) and must be scheduled with each rental car entity prior to commencement of the services, if in that area.

B. Special requests for additional work must be approved by the AAR prior to commencement and will be scheduled as necessary.

Any alternate times proposed for cleaning must be approved in advanced by the

AAR. Contractor provided barricades shall be used when work is performed in areas where pedestrians are present, or when deemed necessary by the AAR.

C. In the event an emergency condition and/or major anomaly is declared by the

Aviation Authority’s Chief Executive Officer, Chief Operating Officer, Chief

Creative Officer, Vice President of Customer Experience or their respective designees, the Contractor will perform work during such hours as specified by the Aviation Authority.

4.4. Schedule of Services

Parking Garage Floor Scrubbing Services will be scheduled over the five (5) year timeframe of this Contract. Please see the Pricing Sheet for frequency of service. Maps enclosed on Attachment "A - Maps” indicate which levels to be scrubbed under this Contract. The Aviation Authority reserves the right to amend this Schedule of Service at any time during the contract term.

Year 1 Frequency Year 2 Frequency

Terminal B Parking Garage B, R-1

1 Terminal A Parking Garage A, R-

Terminal B Parking Garage B, R-2

1 Terminal A Parking Garage A, R-

Terminal B Parking Garage B, P-

1 Terminal A Parking Garage A, P-

Terminal A/B L-2 SW 1 Terminal A/B L-2 NW 1

Terminal A/B L-2 SE 1 North Terminal A/B L-2 NE 1

Terminal C Parking Garage C, R-2

1 Terminal C Parking Garage C, R-1

Year 3 Freq. Year 4 Freq.

R-1

1 Terminal A Parking Garage A, R-

Terminal B Parking Garage B, R-2

1 Terminal A Parking Garage A, R-

Terminal B Parking Garage B, P-

1 Terminal A Parking Garage A, P-

Terminal A/B L-2 SW 1 Terminal A/B L-2 NW 1

Terminal A/B L-2 SE 1 North Terminal A/B L-2 NE 1

Terminal C Parking Garage C, R-2

1 Terminal C Parking Garage C, R-1

Year 5 Freq.

R-1

Terminal B Parking Garage B, R-2

Terminal B Parking Garage B, P-

Terminal A/B L-2 SW 1

Terminal A/B L-2 SE 1

Terminal C Parking Garage C, R-2

4.5. Contractor’s Tools and Equipment

A. The Contractor shall be solely responsible for furnishing all tools, supplies, equipment and all other items necessary to perform the work under this Solicitation.

B. The Aviation Authority reserves the right to inspect and approve any and all tools, equipment or apparatus prior to Contractor’s use of such on the Aviation Authority’s premises.

C. The Contractor’s equipment used on the Aviation Authority’s premises shall be maintained in an operable condition at all times and the Contractor shall ensure that such equipment is operated in compliance with proper safety procedures and practices. If the AAR determines, in its sole discretion, that a piece of Contractor’s equipment is un-presentable, leaking, or in poor working condition, the Contractor shall promptly remove such equipment from the premises and replace it with equipment that meets the AAR’s approval.

D. The Contractor shall maintain, at its sole cost and expense, reasonable amounts of insurance to protect against losses due to theft, vandalism or similar events, which might result in damage or loss of Contractor’s equipment, materials, tools, supplies, or chemicals.

E. Permission must be obtained from the AAR prior to equipment or property owned or used by Contractor being left on Aviation Authority property when not in use.

The AAR will identify locations that are appropriate for equipment storage. The Aviation Authority is not responsible for any stolen or damaged equipment while on Aviation Authority property. Upon conclusion and approval of the work completed, the Contractor will remove all equipment from the approved storage area.

4.6. Contractor's Personnel

Should the Contractor engage employees who are illiterate in English, it will be the

Contractor's responsibility and obligation to train such employees to be able to identify and understand all signs and notices in and/or around the areas that relate to them or the services being performed by them pursuant to this Contract. In addition, the

Contractor will have someone in attendance at all times who can communicate instructions to said employee.

4.7. Contractor Responsibilities

A. The Contractor shall attend a pre-coordination meeting and all meetings after the commencement of the Contract as requested by the AAR.

B. Contractor assumes all liability with respect to their Employees and Employees of any Sub-Contractors assigned to this Contract if they are injured on Aviation

Authority property.

C. All work performed under this Contract shall be carried out under the direction of the AAR. The Contractor in the course of the work under this Contract is responsible for continuous communications and coordination with the AAR.

D. The Contractor shall report to the AAR any critical issues discovered during the performance of work immediately. The AAR will coordinate with the Contractor on the reporting and tracking process.

4.8. Contractor's Performance

A. Contractor shall perform all of its obligations and functions under the Contract in accordance with the Contract specifications and industry standards. The

Contractor shall adjust and coordinate its activities to the needs and requirements of the Aviation Authority and perform its activities so as not to annoy, disturb, endanger, unreasonably interfere with or delay the operations or activities of the

Aviation Authority.

B. Contractor’s personnel shall perform Work in a neat and professional manner, and in compliance with all Federal, State, and City of Orlando regulations and

American National Standards Institute (ANSI) specs. Occupational Safety and

Health Administration (OSHA) rules and regulations shall be followed at all times.

C. Any work required beyond that which is specified herein shall be reported in advance to the AAR. At no time shall work beyond the scope be performed without prior written authorization from the AAR.

D. The Contractor shall advise the AAR, as soon as is practical, of any condition, which may adversely affect the Contractor’s ability to provide the services required by the Contract.

4.9. Aviation Authority’s Responsibilities

The Aviation Authority will provide employee parking at the designated Employee

Parking Lot at no cost to the Contractor or its employees while performing the work specified herein.

4.10. Inspection and Approval

Upon completion, the AAR will inspect areas where work has been performed Contractor must correct deficiencies noted during inspection within seven (7) working days following receipt of written notice of such deficiency.

4.11. On-Site Communications

The Contractor shall provide, at its sole cost inclusive of any and all maintenance costs, Contractor communication devices such as, but not limited to, mobile devices, cellular devices, and/or radio equipment.

Supervisors are required to carry a working cell phone at all times while on duty to communicate with the AAR. While on duty the Supervisors are required to be available by phone when contacted by the AAR and on-duty Contractor personnel in order to respond to issues.

4.12. Use of Premises

During the progress of the work specified herein, the Contractor shall keep the premises free from accumulation of waste materials and other debris resulting from the work. At the completion of the work, the Contractor shall remove all waste materials and debris from and about the premises, as well as tools, equipment, machinery and surplus material, and leave the site clean and ready for occupancy by the Aviation

Authority.

4.13. Additional Services

A. If the Aviation Authority requests the Contractor to provide services in addition to those specified above, the Contractor shall develop a work plan detailing the specific tasks to be completed and provide a detailed not-to-exceed budget for performing such Additional Services. The Contractor shall not perform any

Additional Services until the Aviation Authority has issued a written notice-to-proceed with the execution of the work plan.

5. AVIATION AUTHORITY STANDARD TERMS AND CONDITIONS

5.1. Regulations

The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the work specified herein.

A. Contractor shall comply with all health and sanitary regulations adopted by all applicable governing bodies.

B. Contractor shall give access for inspection purposes to any duly authorized representative of such governing bodies.

C. Permits are not required for the scope of this solicitation.

D. The Contractor shall obtain licenses and certificates, or any such approvals of plans or specifications as may be required by Federal, State and local laws, ordinances, rules and regulations, for the proper execution of the work specified herein.

E. Contractor shall comply with Federal and State right-to-know laws if hazardous materials are used. The SDS (Safety Data Sheets) shall be made available to all workers and Aviation Authority's Authorized representatives. Contractor shall report immediately to the AAR any spillage or dumping of hazardous materials on Aviation Authority property. The Contractor shall also be responsible for the cleanup and any costs incurred for all such incidents.

F. During the performance of this Contract, Contractor shall keep current and, if requested by the Aviation Authority, provide copies of any and all licenses, registrations or permits required by applicable governing agencies. Contractor shall keep a copy of any and all licenses, registrations and permits on the job site while performing the work.

5.2. Purchasing Contracts With Other Governmental Entities

Aviation Authority permits the Contractor to extend the pricing, terms and conditions of this solicitation to other governmental entities at the Contractor’s discretion. Each governmental entity that utilizes this solicitation or resulting Contract will be responsible for execution of its own requirements with the Contractor.

5.3. Title VI List of Pertinent Nondiscrimination Acts And Authorities

During the performance of the Contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);

B. 49 CFR part 21 (Non-discrimination In Federally-Assisted Programs of The

Department of Transportation—Effectuation of Title VI of The Civil Rights Act of

1964);

C. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of

1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR part

27;

E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

F. Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age

Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, subrecipients and

Contractors, whether such programs or activities are Federally funded or not);

H. Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131 – 12189) as implemented by Department of

Transportation regulations at 49 CFR parts 37 and 38;

I. The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. §

47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

J. Executive Order 12898, Federal Actions to Address Environmental Justice in

Minority Populations and Low-Income Populations, which ensures non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

K. Executive Order 13166, Improving Access to Services for Persons with Limited

English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to

74100);

L. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C.

1681 et seq).

5.4. EEO Statement

Contractor must ensure that employees and applicants for employment are not discriminated against for reasons of race, color, age, religion, sex, national origin, or handicapped status. Minority and female-owned businesses are encouraged to participate. The Aviation Authority is an equal opportunity employer.

5.5. Whistle Blower Reporting Line

The Aviation Authority is committed to the highest level of integrity in its operations and is fully committed to protecting the organization, its operations, and its assets against fraud, waste or abuse. The Aviation Authority has established a Whistle Blower

Reporting Line with a third-party service provider as a means for employees, Contractor, tenants and the general public to report suspected fraud, waste or abuse in connection with Aviation Authority operations. Should Contractor suspect any fraud, waste or abuse in connection with any work under this Contract,including any work of its Subcontractors or laborers, it shall promptly report such activity at 877-370-6354, through email: GOAA@integritycounts.ca, or through the online reporting form:https://www.integritycounts.ca The Contractor shall include this reporting requirement in all subcontracts and vendor agreements. The Contractor is further encouraged to report any suspected fraud, waste or abuse it suspects in connection with any other airport operation or project.

5.6. Non-Exclusive Contract

This is a non-exclusive Contract. During the term of this Contract, and any extensions thereof, the Aviation Authority reserves the right to contract for another provider for similar services as it determines necessary in its sole discretion.

5.7. Federal Fair Labor Standards Act

All Contracts and SubContracts that result from this Contract incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, https://www.integritycounts.ca/ overtime pay, recordkeeping, and child labor standards for full and part time workers.

The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.

5.8. Occupational Safety And Health Act of 1970

AllContracts and Sub-Contracts that result from this Contract incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. Contractor must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The Contractor retains full responsibility to monitor its compliance and their Sub-Contractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR

Part 1910). Contractor must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and

Health Administration.

5.9. Verification of Employment Status

Only those employees determined eligible to work within the United States shall be employed under this Contract. Prior to the employment of any person under this Contract, the Contractor shall utilize the U.S. Department of Homeland

Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the Contract term, and an express requirement that

Contractors include in such subcontracts the requirement that Sub-Contractors performing work or providing services pursuant to the Aviation Authority. Contractors will utilize the E-Verify system to verify the employment eligibility of all new employees hired by the Sub-Contractor during the Contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

http://www.uscis.gov/portal/site/uscis.

5.10. Insurance Requirements

At its sole expense, the Contractorshall maintain the following insurance during the term of the Contract, including any extensions or renewals and such insurance will apply to Contractor, its employees, agents, and Sub-Contractors.

A. General Liability and Automobile Liability:

1. Commercial General Liability: Commercial General Liability insurance covering any and all claims for property damage and bodily injury (including death) and including, but not limited to premises, products and completed operations, and Contractual liability for Contractor’s covenants, with a limit of liability not less than One Million Dollars ($1,000,000) per occurrence or not http://www.uscis.gov/portal/site/uscis less than Five Million Dollars ($5,000,000) per occurrence, for AOA access;

and

2. Automobile liability insurance: Automobile liability insurance covering each motor vehicle, including but not limited to owned, non-owned, or hired, used in conjunction with providing Services on Aviation Authority property resulting in property damage or bodily injury, including death with a limit of not less than One Million Dollars ($1,000,000) combined single limit per accident or not less than Five Million Dollars ($5,000,000) combined single limit per accident, for AOA access

B. Additional Insured Endorsement: Such above referenced liability insurance shall name Authority and the City and their members (including, without limitation, members of the Authority’s Board and the City’s Council and members of the citizens’ advisory committees of each), officers, employees, and agents as additional insureds.

C. Workers’ Compensation and Employer’s Liability: The following insurance shall apply to all Contractor’s employees who will be engaged on Authority property in the performances of Services in…