Parking_Consulting_Services.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

REQUEST FOR PROPOSAL (RFP)

RFP25-0011

PARKING CONSULTING SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

REQUEST FOR PROPOSAL (RFP)

PARKING CONSULTING SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. REQUEST FOR PROPOSALS INFORMATION

3. TERM OF CONTRACT

4. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

5. PRE-PROPOSAL CONFERENCE

6. PROPOSAL DUE DATE AND TIME

7. PROPOSAL PREPARATION AND FORMAT

8. REQUIRED PROPOSAL SUBMITTALS

9. DELIVERY OF PROPOSALS

10. CONFORMANCE TO SOLICITATION

11. EVALUATION CRITERIA

12. PROPOSAL ADVISORY COMMITTEE AND EVALUATION PROCESS

13. GENERAL TERMS AND CONDITIONS

14. ADDITIONAL INFORMATION

15. ADDENDUM TO REQUEST FOR PROPOSALS

16. APPLICABLE LAW AND APPEALS

17. CONTRACT

18. EXECUTION OF CONTRACT

19. AFFILIATED AGENCIES

20. EMPLOYMENT ELIGIBILITY; E-VERIFY SYSTEM

21. RIGHT TO AUDIT RECORDS

22. FISCAL YEAR FUNDING APPROPRIATION

23. PUBLIC ENTITY CRIMES

24. PROMPT PAYMENT ACT

25. INVOICES

26. DISPUTE RESOLUTION

27. PROPOSER'S GUARANTEE

28. INSURANCE / PERFORMANCE BONDS

29. FLORIDA SALES TAX

30. DRUG-FREE WORKPLACE CERTIFICATION

31. AMERICANS WITH DISABILITIES ACT

32. RECIPROCAL LOCAL PREFERENCE

33. PURCHASING CONTRACTS W/ OTHER GOVERNMENT AGENCIES

34. FOREIGN CORPORATION

35. SUBCONTRACTORS

36. PURCHASING CARD PROGRAM

Parking Consulting Services

37. LIVING WAGE POLICY

38. PROHIBITION - CONTRACTING WITH SCRUTINIZED COMPANIES

39. SOFTWARE LICENSES

40. NON-DISCRIMINATION

41. CONTRACT SALES REPORT

42. GOVERNING LAW / VENUE

43. RECOVERED MATERIALS

44. PROHIBITION AGAINTS CONSIDERING SOCIAL, POLITICAL, OR

IDELOGICAL INTEREST IN GOVERNMENT CONTRACTING

45. VENDOR QUESTIONNAIRE

Attachments:

A - EXHIBIT ONE - CITY OF ORLANDO PARKING DIVISION MAP

B - EXIBIT TWO - EXAMPLE PROJECTS

C - EXHIBIT THREE - PARKING DIVISION DISTRICT BOUNDARY MAP

D - RFP_ATTACHMENTS_A-L

1. INTRODUCTION

1.1. Summary

The City of Orlando (City) requests Proposals from interested and qualified Proposers to provide parking and related consulting services for a variety of miscellaneous plans, studies and parking related services. Based on the proposals submitted and the evaluation criteria specified in Section 4, the City will award to one or multiple firm(s) to provide continuing Parking Consulting Services and related services for various City projects.

1.2. Background

The City’s parking system consists of 1,066 metered parking spaces, 220 on-street asset-free/pay-by-phone spaces, 748 surface lot spaces, 10 parking garages with 8,525 spaces and approximately 14,304 private garage spaces. Refer to EXHIBIT “ONE” – CITY OF

ORLANDO PARKING DIVISION MAP for parking garage and surface lot locations.

According to recent U.S. Census Bureau estimates, the City of Orlando’s population is

320,000 while Orlando-Kissimmee-Sandford metropolitan area is estimated to be at

2,800,000. The Orlando Economic Partnership reports that the region's population growth is on par with the 1,000 new residents a week trend. This is critical to note because as the central municipality for our metro area, this population increase challenges the City’s

Parking Division in providing adequate parking supply and operational levels of service.

The City’s Parking System is operated as an enterprise fund and is operated in manner that provides for cost recovery for operations of the system and investment in capital improvements that provide benefit to the system on a long-term basis.

1.3. Contact Information

Direct inquiries to the following:

Nodir Sadikov

Purchasing Agent III, CPPB

400 S Orange Ave

Orlando, FL 32801

Email: nodir.sadikov@orlando.gov

Phone: (407) 246-2363

Department:

Parking

1.4. Timeline

The following is the scheduled calendar of events with important dates and times. Dates are subject to change by the Chief Procurement Officer (“CPO”) of the Procurement and

Contracts Division or designee, at their sole discretion. If the Procurement and Contracts mailto:nodir.sadikov@orlando.gov tel:(407)246-2363

Division determines that it is necessary to change these dates or times prior to the

Proposal due date, the change will be announced via an addendum.

Release Project Date December 17, 2024

Pre-Proposal Meeting (Non-

Mandatory)

January 9, 2025, 11:00am

JOIN THE VIRTUAL PRE-PROPOSAL

CONFERENCE.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_YTZmNzhiYTQtZj

YxZC00MDZhLWEzNmUtODFlMzE5NDRj

OGZj%40thread.v2%2F0%3Fcontext%3D

%257b%2522Tid%2522%253a%25227594 da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%25229e96cdae-9c3e-4dec-b876-

4d1b9529cbbf%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-

8ce4-

968eee34cf36&directDl=true&msLaunch=tr ue&enableMobilePage=true&suppressPro mpt=true

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 225 456 472#

Question Submission Deadline January 14, 2025, 5:00pm https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjOGZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true

Proposal Submission Deadline January 23, 2025, 2:00pm

JOIN THE VIRTUAL PROPOSAL

OPENING.

Online:

https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_NDZmZmNkNzItM

DliNC00MzBiLTlkNzctNWE1OWE2NzQ3M mFi%40thread.v2%2F0%3Fcontext%3D%

257b%2522Tid%2522%253a%25227594d a9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2

522%253a%25229e96cdae-9c3e-4dec-b876-

4d1b9529cbbf%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=2676f74a-9000-4ec1-

9834-

57921bc59c23&directDl=true&msLaunch=t rue&enableMobilePage=true&suppressPro mpt=true

Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the

Conference ID: 903 917 05#

2. REQUEST FOR PROPOSALS INFORMATION

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando solicitations. It is incumbent on the Proposer to obtain solicitation and current award information prior to and after the scheduled opening date of a Request for Proposals. Information is updated daily as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposals. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain RFP Selection

Committee rankings, Notice of Intended Action for award and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.orlando.gov/procurement/solicitations/ If you are interested in obtaining solicitation information, copy and paste the above link into your web https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NDZmZmNkNzItMDliNC00MzBiLTlkNzctNWE1OWE2NzQ3MmFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2676f74a-9000-4ec1-9834-57921bc59c23&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NDZmZmNkNzItMDliNC00MzBiLTlkNzctNWE1OWE2NzQ3MmFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2676f74a-9000-4ec1-9834-57921bc59c23&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NDZmZmNkNzItMDliNC00MzBiLTlkNzctNWE1OWE2NzQ3MmFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2676f74a-9000-4ec1-9834-57921bc59c23&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_NDZmZmNkNzItMDliNC00MzBiLTlkNzctNWE1OWE2NzQ3MmFi%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=2676f74a-9000-4ec1-9834-57921bc59c23&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true http://www.orlando.gov/procurement/solicitations/ browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of bidding opportunities that meet your commodity code selections.

2. Direct link to the City's e-Procurement Portal:

https://procurement.opengov.com/portal/orlando.

B. You may visit the Procurement and Contracts Division, during normal business hours, to obtain award information, solicitation packages, addendums, and other documents. Our office is located at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

We appreciate your interest in doing business with the City Beautiful and wish you much success with your business ventures.

3. TERM OF CONTRACT

It is the intent of the City is to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be extended for three (3) additional twelve (12) month periods or portions thereof, up to a cumulative total of seventy-two (72) months.

4. SCOPE OF WORK AND TECHNICAL REQUIREMENTS

As set forth in this RFP, Proposals shall conform to the scope of services and technical requirements as set forth herein.

4.1. Scope of Services

From time to time, the City needs to retain parking and related consulting services for a variety of miscellaneous plans, studies, projects, and parking related services. These studies and services will be assigned as a specific task to accomplish a described scope of work. In general, the parking and related services assigned under the continuing services contract will include, but not be limited to, the following:

A. Assisting in developing a 10 year strategic plan for the City’s Parking System.

https://procurement.opengov.com/portal/orlando

B. Assessing parking fees, fines, demand pricing for on-street parking, City owned parking lots, and loading zones.

C. Assessing increasing capacity of existing facilities.

D. Assessing Parking supply including an assessment of City-owned surface lots, on-street stalls, shared spaces rather than reserved spaces, privately owned surface lots including the conversion of parking lots to other uses, and valet parking service.

E. Assessing potential on-street angled parking rather than parallel parking to increase the overall parking supply.

F. Meeting with key stakeholders associated with the downtown parking system including intercity transit, private parking providers, the public and other stakeholders and interested parties mutually identified by the City.

G. Assessing shared use of existing privately owned parking structures and lots.

H. Assessing Motorcycle/two wheeled parking and determining new locations.

I. Assessing freight zones and determining new locations or relocation of freight zones.

J. Determining the need for a parking structure or structures including identifying options for financing such a facility.

K. Assessing remote parking and coordination with LYMMO GPS tracking services.

L. Assessing parking requirements and standards for new residential and commercial projects.

M. Assessing hours and days of enforcement effectiveness and the potential need for changes.

N. Assessing EV parking demand and determining possible new locations for on-street/off-street charging stations.

O. Studying on-street parking supply and demand in existing and new areas and the potential need for changes.

P. Assessing introduction of incentives for transit use to employers in connection with parking.

Q. Assessing signs, wayfinding/wayfaring and other information related to the parking system.

R. Assessing parking technology and how the City might use technology to better manage parking, such as on-demand parking mobile app.

S. Updating the parking database.

T. Studying changes in transportation network, travel modes, patterns and demographics and their impact on parking demand.

U. Determining availability and accessibility of existing accessible parking capacity and the potential need for changes.

V. Reviewing Parking staffing and management structure to ensure efficient and operations of the parking system. (Both, City and private management companies under contract with the City).

W. Evaluating/recommending best practices in parking Management.

4.2. Task Orders

A. The City shall, from time to time at its sole discretion, authorize the Contractor in writing to provide services by means of task order (“Task Order”) under the terms of the Contract entered into pursuant to this Request for Proposal (RFP). A Task

Order shall, by mutual agreement of the parties, set forth the following:

1. Scope of Services.

2. Time for Performance.

3. Method and Amount of Compensation which may be either based on

Contractor’s fee schedule or fixed price negotiated by the parties.

4. Deliverables, if any, which are the items to be provided to the City as a result of the services.

B. The City does not guarantee, warrant, or represent that any number or any particular type of project will be assigned to the Contractor under the terms of the

Contract.

C. Furthermore, the purpose of the Contract is not to authorize a specific project, but to set forth certain duties, obligations, rights and responsibilities that may be incorporated by reference into any Task Order that may be mutually agreed to by the parties. The City shall have the sole discretion to select the project(s), if any that may be given to the Contractor. Any Contract arising from this RFP shall be a nonexclusive agreement.

4.3. Technical Requirements

A. Contractor Experience - The Contractor should have extensive parking consulting experience including but not limited to the following areas of expertise:

1. Parking Studies

2. Planning

a. Assessment of Parking Fees and Demand Pricing

b. Capacity and Parking Needs Assessments

c. Parking Supply and Demand

d. On Street Parking Assessments

e. Meeting with Stakeholders – Experience Including but not Limited to

Government Agencies, Venues, Professional Sports Teams (e.g. NBA, NFL, MLS, MLB, WWF, etc.), Performing Arts, Private High Rise Mixed

Use - Residential and Office, Restaurants, Night Clubs, Transit, Private

Parking Firms and Transportation Services.

f. Shared Use Assessments – Businesses, Residential, Retail, Restaurants, Night Clubs, Special Events and Venues

g. Physical and Financial Feasibility Studies for New Parking Structures

h. Remote Parking in Coordination with Mass Transit

i. Operations of Parking Enforcement

j. Assessing Parking Signs and Wayfinding Signs as Related to Parking

k. Current and Future Parking Technology

l. Parking Data Bases

m. Current Demographics, Market Conditions, Economy and Construction and Their Impact on Parking

n. Disabled Parking

o. Green Parking and Sustainability

p. Operational, Management and System Audits – City Parking Division and

Contracted Management Companies Staffing, Structure, and Efficiencies.

q. Determining Best Practices

3. The Contractor should have knowledge of Orlando community facilities and related stakeholders, and knowledge of state planning requirements.

B. Qualified Personnel - Contractor agrees to retain the necessary qualified personnel acceptable to the City to perform the services for the City pursuant to the Contract. Contractor further agrees to promptly remove any personnel from performing services, as the City shall request in writing and promptly to replace such personnel with other of Contractor’s personnel of comparable experience whom the City shall approve in writing. Contractor agrees to include a similar provision in its agreements with any and all sub-consultants (Subcontractors)

C. Use of Subcontractors

1. Contractor shall have the right, with the City’s prior written consent, which shall not be withheld unreasonably, to employ other firms to serve as

Subcontractors to prepare reports and studies plus consult in connection with

Contractor’s performance of any services.

2. Contractor agrees, at the City’s written request to terminate promptly the services of any Subcontractor and to replace promptly each terminated firm with a person or firm of comparable experience approved by the City in writing. Contractor further agrees to cause Subcontractors to remove promptly any employees providing services as the City shall request in writing and to replace promptly each such employee with another employee of comparable experience acceptable to the City.

3. The City shall have no liability or obligation to Subcontractors for services rendered pursuant to their agreements with the Contractor.

D. The City's Responsibilities

1. Furnishing Information and Instructions

2. Examination of Documents:

a. The City agrees to consult with Contractor regarding the services to be rendered by Contractor, and to make available to Contractor information in

City’s possession concerning the services to be performed as Contractor may reasonably request.

b. The Contractor can rely upon information provided by City where such reliance is reasonable.

c. The City further agrees to examine all data, materials, plans and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments prepared by Contractor and delivered to the City pursuant to the Contract within a reasonable time so as not to unreasonably delay Contractor in the rendering of its services, and to promptly notify Contractor if the City observes any errors or other defects in such data, materials, plan and studies, calculations, estimates, drawings, photographs, reports, memoranda and other documents and instruments.

d. The City further agrees to notify Contractor promptly of City’s time requirements and provide other instructions for the performance of services and of any changes in such time requirements or instructions.

3. City Project Manager- The City’s Parking Division Manager or designee shall act as City’s Project Manager with respect to the services to be rendered by the Contractor. The City Project Manager shall transmit instructions and negotiate Task Orders, receive information, and communicate the City’s policies and decisions to Contractor regarding such services.

4. City Transportation Director - The City Transportation Director or designee shall approve in advance all key personnel to be used by Contractor or

Subcontractor(s) in rendering services pursuant to the Task Orders issued pursuant to this Contract.

4.4. Example Project

For information purposes, an example project is set forth in EXHIBIT “TWO” – SAMPLE

PROJECT to provide a better understanding of the type of work expected to be used to prepare a cost estimate.

4.5. Fee Schedule

A. The City will compensate the successful Proposer for the services according to the final negotiated Fee Schedule. All Proposers shall submit a Fee Schedule listing various types of personnel or services proposed and related billing rates. All rates listed on the Fee Schedule shall be inclusive of all costs and charges for the services and personnel including salary, social security, federal and state unemployment taxes, worker’s compensation insurance, sick leave, vacation and holiday pay, retirement and medical insurance benefits, travel and subsistence, general and administrative overhead costs, quality control, profit, and any and all incidental reproduction (exclusive of agreed-to and authorized reimbursable costs as allowed in the City’s Policy and Procedures), secretarial, office support costs and all other costs. Furthermore, the City shall not be charged overtime wage rates, unless and only to the extent that the City may authorize such charges in writing. Extraordinary travel, if any, must be pre-approved by the Transportation Director or designee and shall be reimbursed in accordance with Section 133.3 of the City of Orlando Policies and Procedures.

Web link: https://portal.laserfiche.com/Portal/DocView.aspx?id=355&repo=r-b158fc8c

B. The City shall have no obligation to reimburse Contractor for performance or expenses necessary to correct any project error or defect, except to the extent that such errors or defects were caused by incomplete, mistaken, or inaccurate data, information, instructions, or other specifications or directions provided to

Contractor by the City (or its representatives).

5. PRE-PROPOSAL CONFERENCE

5.1. Date

A Non-Mandatory Pre-Proposal Conference will be held at:

JOIN THE VIRTUAL PRE-PROPOSAL CONFERENCE. Online:

https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_YTZmNzhiYTQtZjYxZC00MDZhLWEzNmUtODFlMzE5NDRjO

GZj%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9 b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=a5b2007b-9e8f-4301-8ce4-

968eee34cf36&directDl=true&msLaunch=true&enableMobilePage=true&suppressProm pt=true Or, call into the virtual meeting by dialing this phone number: +1 321-247-7568

Once dialed-in and prompted, enter the Conference ID: 225 456 472# on Thursday, January 9, 2025 at 11:00 am.

5.2. Purpose

The Pre-Proposal conference is intended to provide prospective Proposer(s) the opportunity to ask questions or receive clarification from City representatives of any requirements of this Request for Proposals. Representatives from the Procurement and

Contracts Division and a technical representative from the using department will be present to discuss the project and answer questions.

5.3. Oral Interpretations and Addenda

All interpretations and clarifications related to the Request for Proposals, or supplemental instructions will be in the form of a written addendum from the Procurement and Contracts

Division. No oral interpretations or clarifications from City staff or by other means will be considered binding unless issued in writing.

https://portal.laserfiche.com/Portal/DocView.aspx?id=355&repo=r-b158fc8c https://portal.laserfiche.com/Portal/DocView.aspx?id=355&repo=r-b158fc8c

5.4. Clarification of Requirements

To facilitate the clarification of requirements, it is strongly recommended that Proposer(s) submit all questions in writing, at least three (3) days prior to the pre-proposal conference.

Please complete the attached "Pre-Proposal Conference Attendance Notification Form", Attachment “A,” include questions, Attachment “J,” if any, and return via fax or email to:

Nodir Sadikov,Purchasing Agent III, CPPB

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Telephone: (407) 246-2363

Fax: (407) 246-2869

Email: nodir.sadikov@orlando.gov

Website: http://www.orlando.gov/procurement/

6. PROPOSAL DUE DATE AND TIME

6.1. Proposal Due Date

Sealed Proposals must be submitted electronically and received by Procurement and

Contracts Division, no later than 2:00 pm, Local Time, NO VALUE, FL, on Thursday, January 23, 2025. Proposals received after this date and time, will not be considered.

6.2. Public Opening

Proposals will be publicly opened and announced by the Procurement and Contracts

Division on the due date and time as specified herein. The Proposer’s name and verification of bond submittal, if applicable, will be publicly announced aloud at the

Proposal opening.

Instructions to join the solicitation opening virtual meeting:

A. Select a method to join

1. Join a Microsoft Teams Meeting from your calendar, via dial-in number and conference ID, or sign in as a guest on the web. For information on joining a

Microsoft Teams Meeting from the app or on the web, visit:

https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-

4414-8bb9-ee88e9236ee4

B. Choose your device and download Teams http://www.orlando.gov/procurement/ https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4 https://support.office.com/en-us/article/join-a-teams-meeting-078e9868-f1aa-4414-8bb9-ee88e9236ee4

1. Go to https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app and download Microsoft Teams. You can use a smart phone, tablet, laptop, or desktop computer to download at no cost. Make sure to allow some extra time for the install before joining your first meeting. If you do not have one of the devices just mentioned, you can also call in to the meeting. If you cannot download the desktop or mobile application, follow the instructions to join a Microsoft Teams Meeting on the web.

C. Join the virtual meeting

1. See Introduction Section for the Location and/or link to the virtual Proposal

Opening.

a. Note: Sessions may be recorded. Please turn your camera off and mute your microphone before joining the meeting.

D. Provide live public comment

1. An opportunity to speak will be provided to all in attendance during the meeting. You will be called by the name, email or phone number listed. When called, unmute your device and state your name and address for the record.

6.3. Public Record

Proposals received in response to this Request for Proposals are exempt from disclosure under the provisions of the Public Records Law until such time as an award decision has been made known or until thirty (30) days after the Proposal opening, whichever is earlier.

7. PROPOSAL PREPARATION AND FORMAT

7.1. Preparation

Prepare your Proposal in a clear and concise manner. Ensure that the content of your

Proposal submittal is complete. Special attention should be given to the specific information, instructions and requirements of the Request for Proposals document to ensure responsiveness. Proposals that are incomplete or lack key information may be rejected. To help facilitate the review process, properly label each section or tab to correspond with your submittal information.

7.2. Incurred Expenses

The City is not responsible for any expenses which Proposers may incur in preparing and submitting Proposals including presentations and any other expenses called for in this

Request for Proposals.

7.3. Proprietary Information

A. In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State and Federal Law, all https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app https://www.microsoft.com/en-us/microsoft-365/microsoft-teams/download-app

Proposers should be aware the Request for Proposals and the responses thereto are in the public domain. Proposers are requested to identify specifically any information contained in their Proposals which they consider confidential and/or proprietary and which they believe to be exempt from disclosure to the public under applicable law, citing specifically the applicable exempting law; provided, however, that nothing herein shall be deemed to preclude the full disclosure without redaction of any and all information submitted by Proposers to

Committee members, advisors to the Committee, and City staff and officials administering this solicitation and evaluating the proposals. A generic notation that information is “confidential” is not sufficient. Failure to provide the

Procurement and Contracts Division Office with a detailed explanation and justification including statutory cites and specific reference to your Proposal detailing what provisions, if any, you believe are exempt from disclosure, may result in your entire Proposal being subject to disclosure in accordance with

Chapter 119 of the Florida Statutes.

B. Each Proposer shall complete the “Confidential and/or Proprietary Information

Exemption Form”, included with this Request for Proposals as Attachment “E”, and submit the form with their Proposal.

C. In addition to the Proposal submitted pursuant to Section 9.13, a Proposer asserting any exemptions from public disclosure regarding any portions of its

Proposal shall also provide a redacted copy of its Proposal in electronic format suitable for public disclosure, redacting only such portions of its proposal identified on Attachment “E” as exempt from disclosure under an applicable law.

D. By submitting a proposal, a Proposer acknowledges and agrees that should it designate any materials submitted to the City as confidential or exempt from public disclosure, the Proposer will upon the request of City (at the City’s discretion) defend the City (and its employees, Committee members and advisors, agents, and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to the Proposer's designation of material as confidential or exempt from public disclosure. A

Proposer shall indemnify and hold harmless the City (and its employees, Committee members and advisors, agents and elected and appointed officials) from any and all claims, actions, suits, judgements, fines, costs, fees (including attorneys' fees), related to the Proposer’s designation of material as confidential or exempt from public disclosure.

E. Nothing herein shall be deemed to preclude the City from exercising its own judgment regarding the disclosure of records and the City may take any action that the City in good faith believes is necessary for City to comply with federal and/or Florida public records laws, including but not limited to filing a declaratory action.

F. All Proposals received from Proposers in response to this Request for Proposals will become the property of the City of Orlando and will not be returned to the

Proposers.

8. REQUIRED PROPOSAL SUBMITTALS

Outline Format for Response

In order to ensure a uniform review process and to obtain the maximum degree of comparability, it is requested that Responses to this request shall include the following information and be presented in the order shown, separated into sections as noted, including a Table of Contents that identifies each section and its page number:

8.1. Title Page

Provide the name of Proposer's firm, address, e-mail address, telephone number, name of contact person, date, and the subject: RFP25-0011, Parking Consulting Services

8.2. Table of Contents

Tab each item in paragraphs below (including sub-paragraphs) and record tab number/letter in the Table of Contents along with corresponding page number.

8.3. Letter of Transmittal

A. Limit to two (2) pages.

B. Briefly state the Proposer's understanding of the services to be provided and make a positive commitment to perform the work.

C. Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers.

8.4. Proposer's Certification

By submitting a Proposal, the Proposer certifies that the Proposer has fully read and understands the Proposal method and has full knowledge of the scope, nature, and quality of work to be performed.

Each Proposer shall complete the “Proposer’s Certification Form,” included with this

Request for Proposals as Attachment “B,” and submit the form with their Proposal. The failure of a Proposer to submit this document will be cause for rejection of the Proposal.

8.5. Conflict of Interest Disclosure

Proposer shall provide the required “Conflict of Interest Disclosure Form” as attached to this RFP as Attachment “C.”

8.6. General Business Information

Proposals shall provide:

A. A copy of the Respondent's current W-9.

B. Legal Name of Proposer, the address of Proposer’s principal place of business, phone number, fax number, name of principal in charge and email address.

C. Name(s) of person(s) to be contacted for information or services if different from name of principal in charge.

D. Business Form - State if Proposer’s business is local, national, or international and indicate the business’s legal status (corporation, partnership, etc.) Provide the date the Proposer was organized or incorporated and state of incorporation.

If the Proposer is a joint venture, please list the partners and the date such joint venture was formed.

E. Indicate whether the Proposer’s business is a parent or subsidiary in a group of firms/agencies.

F. Provide the location of the office from which the work is to be performed and the number of professional staff employed at the office.

G. State if the Proposer’s business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity.

8.7. Certification Regarding Prohibition Against Contracting With Scrutinized Companies

Proposer shall provide the required Certification Regarding prohibition Against

Contracting With Scrutinized Companies form as attached to this RFP as Attachment “D.”

8.8. Confidential and/or Proprietary Information Exemption Form

Proposer shall provide the required Confidential and/or Proprietary Information

Exemption form as attached to this RFP as Attachment “E.” If Proposer asserts confidentiality to any portion of its proposal, Proposer is reminded to submit a redacted copy of its proposal pursuit to section titled "Proposal Preparation and Format;

Proprietary Information."

8.9. Addenda to Request for Proposals

If it becomes necessary to revise or amend any part of this Request for Proposals before the Proposal due date, the Chief Procurement Officer will furnish the revision by written

Addendum. The Addendum Receipt Verification form included with this Request for

Proposals in Attachment “F” shall be completed and submitted with your Proposal.

8.10. Operating Plan

Proposals shall provide:

A. The Proposer’s plan for providing the City parking consulting services as defined in the Scope of Services and Technical Requirements of this Request for

Proposals.

B. The Proposer’s Operating Policies.

C. The Proposer’s Staffing Levels.

D. The Proposer’s Training Programs.

8.11. Proposer’s Experience

Proposers must provide the following information:

A. Proposers shall submit a verifiable statement of the Proposer's experience providing: Parking Consulting Services

B. The statement of experience should be supported by the references listed as

Attachment “G,” which shall be completed and submitted by the Proposer with its

Proposal.

C. Lost Business - The Proposer shall provide a list of all contracts in which your firm was terminated for cause by a governmental agency in the ten (10) years prior to the date of submittal of Proposals for this solicitation.

D. The Proposer shall provide a narrative description and…