- B08 RFQ Letter SAM Final.pdf

ARMY CONTRACTING COMMAND

ABERDEEN PROVING GROUND (APG), HUACHUCA DIVISION

2133 CUSHING STREET, GREELY HALL, BUILDING 61801

FORT HUACHUCA, ARIZONA 85613

03 September 2025

MEMORANDUM TO: SAM Vendors

SUBJECT: Request for Quote (RFQ)

1. The U.S. Army has a requirement for Uninterrupted Power Supply (UPS) Battery

Replacements and Capacitors.

2. This is a new requirement which is defined in the attached Salient Characteristics

Document.

3. ACC-APG, Huachuca Division is requesting a quote from you on SAM.gov. Please review the following RFQ (i.e. solicitation and attachments) in its entirety and provide a conforming quote that addresses all areas.

4. T h i s requirement, when awarded, will follow and incorporate the applicable USC, CFR, FAR, DFARS, and any other applicable Federal, State, or local Statutes, Codes, or

Regulations. The ordering contracting officer reserves the right to withdraw and cancel the proposed RFQ. If the RFQ is canceled or withdrawn, the decision shall be final and shall not be subject to the “Disputes” clause or the “Contract Disputes Act.”

5. Questions shall be addressed to the Contracting Officer and the Contract Specialist through email. Please provide any questions as soon as possible. There is no need to wait for all questions at once, however, all questions must be submitted via email to joy.p.taylor.civ@army.mil or walter.l.carbajal.civ@army.mil no later than 04 September

2025 at 1000 A.M. MST (Arizona Time).

6. The contractor’s quote shall be submitted to this office via email no later than 05

September 2025 at 1100 A.M. MST (Arizona Time). The quote and all required documents shall be addressed to the Contracting Officer. Quotes shall include all applicable taxes and provide a total cost. Email to joy.p.taylor.civ@army.mil or walter.l.carbajal.civ@army.mil

7. List of Attachments

• Salient Characters (Government Requirement)

• Offeror Representation

• Provisions and Clauses mailto:joy.p.taylor.civ@army.mil mailto:walter.l.carbajal.civ@army.mil mailto:joy.p.taylor.civ@army.mil mailto:walter.l.carbajal.civ@army.mil

• RFQ Instructions and Evaluation Criteria

Pre-Solicitation Number: PANAPG-25-P-0000 029115

1.0. INSTRUCTIONS

I. The submission instructions are designed to provide general guidance for preparing quotes, as well as providing specific instructions on quote organization, format, and content. Quotes shall include all documents and information requested and shall be submitted in accordance with (IAW) the instructions being provided. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on the initial quote received without interchanges.

II. Offerors shall submit a quote that is self-sufficient and responds directly to the requirements of the RFQ. The quote shall be clear, concise, and include adequate details for effective evaluation. The quote shall not simply rephrase or restate the Government's requirements but rather provide convincing rationale to address how the Offeror intends to meet the requirements of the RFQ. The quote shall contain sufficient information to enable the Government to fully evaluate and determine the Offeror’s capability to comply with the requirements identified in the RFQ. The quote shall identify the cost for the items being purchased as well as the cost and details for shipping.

III. A quote that is overly verbose or includes marketing material may distract from the evaluators’ ability to ascertain compliance with the RFQ.

IV. Failure to follow the instructions completely as stated may deem the Offeror non-responsive and therefore cannot be considered for award. If the Government is unable to determine the Offeror’s capability because of insufficient detail, the offer will be considered non-responsive and will not be considered for award.

2.0 EVALUATION CRITERIA:

I. The contract will be awarded in accordance with the following FAR Clause:

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The following factors shall be used to evaluate offers:

Award will be made on a lowest-priced technically acceptable basis (Considering the following two factors: technical, and price.) All offerors shall be considered in terms of price, lowest to highest, and then the apparent lowest-priced offeror will be evaluated for acceptability under the technical and price factors. If the lowest-price offeror is evaluated as unacceptable, the acceptability of the next lowest-price offeror will be evaluated, continuing this process as necessary.

(b) Options. This requirement will not have any option periods.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

II. The quote shall include all shipping costs as FOB Destination and the delivery lead-time.

III. The Government intends to evaluate and award without interchanges; however, if deemed necessary; notifications will be provided electronically.

3.0 OFFEROR REPRESENTATION:

Offerors shall completely fill in the attached representations and return the document as a part of their quote. Failure to fill in the information will result in the offeror being determined unacceptable and will make them ineligible for award.

4.0 PAYMENT:

I. Vendor invoicing shall not be submitted prior to proof of delivery that items have been received.

II. Per DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports, the vendor shall submit combination payment requests (invoice and receiving report) using Wide Area Work Flow (WAWF). Receipt and Acceptance (WAWF-RA) or other methods authorized by the Contracting Officer. Failure to comply could result in delayed payment.

5.0 DELIVERY INFORMATION:

NEC-Service Operations Branch Bldg 1-1548 Scott Street Fort Bragg, NC 28310