P6879 Starsdale Area Main Replacements-IFB.pdf

EXHIBIT A

INVITATION FOR BID

Project Number & Name: P-6879

Starsdale Circle Water Main Improvements

BID DEADLINE: October 9, 2025

BIDS TO BE SUBMITTED VIA PLANET BIDS:

https://vendors.planetbids.com/portal/59613/bo/bo-detail/119990

CIP #271 (P-6879) Starsdale Circle Water Main Project Requirements

Exhibit A:

Invitation for Bid

Starsdale Circle Water Main Improvements Ext 6879

INTRODUCTION

GW is investing funds for improvements by tapping existing water mains, connecting existing customers to the new taps, and abandoning in place small diameter water mains throughout Greenville County.

CONTRACTOR RESPONSIBILITIES (SCOPE OF WORK)

• Contractor to excavate and install new 6” and 8” ductile iron water mains and related appurtenances.

• Contractor to make new taps and install new service lines to existing meter locations.

• Contractor to abandon in place existing water mains.

INTENT

The purpose of this Invitation for Bid (“IFB”) is to:

> Solicit responses from qualified contractors to perform the work stated in this IFB.

> Enter into an agreement between GW and selected Contractor based on the results from this solicitation.

TIMELINE

SCHEDULE OF EVENTS

The table below contains the intended Schedule of Events for this solicitation.

Event Time

EDT

Date

2. Requests For Information Due 5:00 p.m.

26-September-

3. Respond to Questions/Inquiries 5:00 p.m. 1-October-2025

4. Bids are due 2:00 p.m. 9-October-2025

5. Notice of Award N/A October-2025

6. Anticipated Contract Start Date N/A October-2025

23-September-

1. IFB Issuance N/a

Exhibit A:

ADMINISTRATION

TECHNICAL CONTACT

Any questions concerning technical specifications may be directed to:

Name Jeff Case Title Engineering Project Manager Phone 864.241.6132 Email jcase@greenvillewater.com

CONTRACTUAL CONTACT

Any questions regarding contractual terms and conditions or proposal format may be directed to:

Name Will Bettis Title Director of: Procurement & Contracts Phone 864.241.6085 Email wbettis@greenvillewater.com

GUIDELINES FOR RESPONSE PREPARATION

Guidelines have been established for the purpose of clarification to ensure full understanding of the requirements of the solicitation and to ensure a fair and equitable evaluation process for all contractors.

INFORMATION AND INSTRUCTIONS

> There is no expressed or implied obligation for GW to reimburse responding Contractors for any expenses incurred in preparing proposals in response to this request.

> Questions and inquiries pertaining to this solicitation shall be in writing and sent via e-mail to the appropriate contact(s) listed in the section titled Administration. Questions submitted by close of business on (Friday, September 26th, 2025) will be accumulated. Responses will be shared with all who intend to bid on (Wednesday, October 1st, 2025).

> GW reserves the right to reject any or all Bids submitted; to waive any immaterial technicalities and to accept the proposal deemed to be the best value.

> The terms and conditions (the provisions) that shall govern any resulting agreement between GW and the best value Contractor are contained in this IFB.

RESPONSE SUBMITTAL

> Submission of Bid indicates acceptance by the Contractor to the terms and conditions contained in this IFB, unless clearly and specifically noted in the submitted quotation and confirmed in the agreement between GW and the selected Contractor.

> GW must receive Bids no later than (Thursday, October 9th, 2025, by 2 p.m.).

> Emailed Bids will not be accepted.

Exhibit A:

> GW reserves the right, where it may serve GW’s best interest, to request additional information or clarifications from responding Contractors or to allow corrections of error or omissions.

DETAILED RESPONSE REQUIREMENTS

The requirements below are mandatory. Contractors must accept and commit to all the requirements described to be considered for the award.

BID ITEMS

The quotation shall be in the form of a fixed unit price and submitted using Planet Bids.

WORK SCHEDULE

The contractor shall submit an approximate work schedule for the set-up and duration of the project.

PAYMENT TERMS

The payment terms: Net 30.

EVALUATION OF RESPONSES

GW reserves the right to reject any or all responses; to waive any informality or irregularity not affected by law; to evaluate, in its absolute discretion, the responses submitted; to award the contract according to the bid which best serves the interests of GW; or to not award the contract if GW determines that it is not in its best interest to do so.

FIRM SELECTION

Before awarding, GW reserves the right to seek clarifications or request additional information deemed necessary to properly evaluate submissions from all responding Contractors deemed eligible for contract award. Failure to provide requested information may result in the rejection of Bid.

Upon selection of a contractor, GW intends to enter into an agreement using its standard Agreement between Owner, and Contractor (Example can be found in Attachment C) which shall be used to secure these services.

NOTIFICATION

> GW shall issue a Notice of Award, if any, to the successful responding Contractor; however, no agreement shall be formed between the selected Contractor and GW until the Agreement is signed by both parties.

> An announcement will be sent in writing to all Contractors. Results will not be given over the phone.

Bids are due by 2:00 P.M. Thursday, October 9th, 2025