Questions and Answers GYM.pdf

Questions and Answers

1) Confirm preferred Life Fitness Integrity model line (Integrity SC, Integrity DX, Integrity X) for both treadmills and ellipticals, or whether "or equal" alternatives meeting the salient characteristics will be accepted.

a) Any reference to Life Fitness will be removed. There is no preferred model for the treadmills or for the elliptical

2) Confirm whether basement delivery requires liftgate, dock access, or stair carry — and any building/installation access coordination point.

a) This is a delivery only requirement. The SOW will be updated to clarify the confusion around installation.

3) Confirm preferred warranty term (1, 3, 5, or 7 years frame; parts and labor coverage).

a) The government will follow commercial warranty

4) Confirm acceptance/inspection process and government POC for delivery

a) Please see SOW.

5) Could the Government please clarify the intended contractor scope: is this a delivery-only requirement, or is the contractor responsible for delivery plus unboxing, assembly, and final placement within the basement gym of Building 1001?

a) Please see question 2

6) I do have a question about installation. I am not clear whether installation is required, or not, for this project. The statement of work suggests that installation will be performed internally by the unit. We do offer installation services, if required.

a) Please see question 2

7) Are the Life Fitness Integrity Series treadmill and cross-trainer/elliptical references intended as brand-name-only, or will brand-name-or-equal commercial products be acceptable if they meet or exceed the salient characteristics?

a) Any reference to Life Fitness will be removed. Please see question 1

8) If equals are acceptable, would the Government prefer that offerors provide a line-by-line salient-characteristics matrix with manufacturer cut sheets for each proposed model?

a) This is not needed.

9) Should pricing include delivery only, inside delivery, assembly/setup, placement, disposal of packaging, and/or full installation? The current documents appear to reference both contractor-provided installation and Government/unit handling of setup/placement, so we want to confirm the intended scope.

a) Please see question 2. This requirement is for supplies/delivery only.

10) For Building 1001 at Fort Hood, are there any delivery constraints we should account for, including loading dock availability, liftgate requirement, ground-floor access, stairs/elevators, doorway clearances, appointment windows, or escort/base-access requirements?

a) If a RFQ is posted. This question will be answered.

11) Is award expected to be all-or-none for the full package, or could the Government consider partial line-item support if a small business can meet some but not all equipment lines?

a) You must be able to provide all items.

12) Are substitutions within the same general commercial-grade category acceptable if they provide equivalent performance, warranty, and commercial durability, or must the offered equipment match the listed model families exactly?

a) Must follow the Salient Characteristics

13) Are there any minimum warranty, authorized-dealer/OEM-support, preventative-maintenance, or local service-response requirements that should be included in the final

RFQ?

a) The government will follow commercial warranty

14) Because the current notice appears to be a small-business set-aside under NAICS

339920, will any Nonmanufacturer Rule or manufacturer-size/status documentation be required for supply items if the prime is a small-business distributor?

a) Must be registered in SAM.gov has a small business.

15) 10. What documentation should be included with a sources-sought response besides capability information, such as SAM/UEI/CAGE, socioeconomic status, past performance, manufacturer/partner relationships, proposed make/model information, or preliminary delivery lead time?

a) The source sought is just for market research purposes.

16) Will the Government post answers to industry questions as an amendment or Q&A attachment before the response deadline?

a) Yes.

17) Is there a separate question deadline before the June 12, 2026, response deadline, or should all questions be submitted through the notice response date?

a) Questions will no be answers past 10 JUNE 2026.

18) The SOW specifies delivery within 45 days after award. Current manufacturer lead times are beyond that for commercial equipment. Will the Government accept extended delivery timelines if disclosed in the proposal?

a) This is just a request for information. The Government is expecting delivery within 45 days and dependent on the situation will extend the delivery time.

19) Can you confirm whether award will be based on Lowest Price Technically Acceptable

(LPTA) or another evaluation method?

a) This question is not applicable for a source sought.

20) Is the contractor responsible for damage occurring after delivery but before internal installation?

a) Yes. If the items have not been accepted by the government, then the contractor will be held liable.

21) What is the required lead time for scheduling delivery on bas?

a) Immediately after award.

22) What date is the contract expected to be awarded?

a) 30 June. Date is subject to change.

23) Does delivery to the Building 1001 basement require liftgate, dock access, or stair carry, and who is the access coordination POC?

a) This question will be answered after a vendor is selected and given award/POC details.

24) Will the forthcoming solicitation require any contractor insurance or on-post-delivery credentials for a delivery-only award?

a) Please read the SOW.

25) Can you confirm whether the basement of Building 1001 has elevator access, a freight entrance, or if delivery requires a stair carry? This will impact on the type of delivery vehicle and equipment needed.

a) Please see question 23

26) Are away clearance dimensions available for the basement gym space? It would be great to know before delivery.

a) Please see question 23

27) What is the process for getting a civilian delivery vehicle onto Fort Hood? Is there an appointment window, escort requirement, or visitor pass process we should plan for?

a) Please see question 23

28) The Salient Characteristics document includes a fillable Yes/No checklist. Should that form be submitted as part of the Sources Sought response? Or is capability information sufficient as stated in Q&A #15?

a) Yes, it needs to be included in addition to any documentation that the vendor believes is applicable.

29) If multiple vendors respond to this Sources Sought, will this automatically move to a competitive RFQ open to all qualifying small businesses?

a) This is a small business set aside.

30) Under NAICS 339920 and the Nonmanufacturer Rule, if the prime contractor is not the manufacturer, does the government require that the product supplied come from a small business manufacturer?

a) Please see question 29.

31) . Will payment for this contract be processed via Government Purchase Card at the time of delivery and acceptance? Or will payment be issued through Wide Area

Workflow after a separate acceptance period? Understanding the payment method will help me plan accordingly on the supplier’s side.

a) WAWF

32) If payment is processed through WAWF, what is the expected payment timeline after the government formally accepts the equipment?

a) This question is not applicable.

33) Based on the estimated award date of June 30th and the 45-day delivery window, can you confirm the expected delivery deadline and approximately how long the government inspection and acceptance process typically takes once equipment is on site?

a) Delivery deadline is 45 days after June 30 or 45 days after award. There is no timeline for how long inspection and acceptance should be.