Preproposal_Slide_Show_NAMA_151059A_-_7-21-16_FINAL_Edit_REV_2.ppt

Preproposal Conference/ Site Visit July 21, 2016 National Mall and Memorial Parks Rehabilitate Water Systems for Emergency and Potable Water Supply in Potomac Park

NAMA-151059A

Request for Proposals No. P16PS01126

Request for Proposals No.1443N5010070901

OPENING

Site Visit Description of Work

(Tim start)

Good morning! On behalf of the National Park Service, I’d like to thank you for taking the time out of your schedule to attend this Pre-Bid Conference for the Rehabilitate Water Systems for Emergency and Potable Water Supply in Potomac Park.

If you haven’t already signed the Attendees List, please do so at this time.

First let me introduce the team:

My name is Tim Burger, I am the Contract Specialist and I work in support of the Contracting Officer, Victoria Nosal. We will be handling all contractual issues with the proposed project.

(HAVE TEAM INTRODUCE THEMSELVES)

(HAVE ATTENDEES INTRODUCE THEMSELVES)

The purpose of this conference is to ensure that each of you have a thorough understanding of the requirements of this project, and to ensure that we get clear and concise bids to evaluate.

This also gives you a chance to develop and write down any questions that may come up by walking the site. Questions will be answered by an amendment to the solicitation.

7th Street

The purpose of this project is to construct approximately 5,200 linear feet of 12-inch diameter water main originating at the Maine Avenue point of connection to DC Water and continue to the soon to be constructed new Park Headquarters building to be located near the southwestern extent of Buckeye Dr. SW. The existing 8-inch parallel connections will be upsized to 12-inch connections and will generally follow the same alignment of the old 8-inch lines. Prior to the Ohio Dr. bridge crossing, each 12-inch line will be outfitted with a new meter and backflow preventer in corresponding new precast vaults. The parallel lines will cross the Ohio Dr. bridge and merge into a single 12-inch water line where the alignment turns 90 degrees to follow Ohio Dr. SW to the intersection with Buckeye Dr. SW. From the Buckeye Dr. SW intersection, the alignment continues in a southwesterly direction to the site of the new Park Headquarters Building. This project will also replace approximately 650 linear feet of smaller diameter (6-8 inch) water mains at critical points of connection along with incidental hydrants and valves.

The construction period of performance is expected to be : 180 days

QUESTIONS AFTER PREPROPOSAL CONFERENCE

Question Cut-off will be Tuesday, July 26 at 12:00 MST

Direct all questions to both Victoria Nosal, Contracting Officer (victoria_nosal@nps.gov), and Tim Burger, Contract Specialist (timothy_burger@nps.gov).

Questions directed to any other Government team member will be redirected to Ms. Nosal or Mr. Burger. No answer will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation

Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer at the website – www.fbo.gov

Amendment 0001 was issued on July 13 and it in part sets a cut-off date for questions.

This will give us time to answer questions and issue an amendment, we ask that if you have any questions, write them on the 3X5 card provided and give them to me at the conclusion of the tour. If any other questions come up, email them to me by next Tuesday, July 26 at 12 noon MST.

AWARD OF A CONTRACT

Alternate Proposals shall not be accepted or evaluated

This is a Small Business Set-Aside. The small business prime contractor must perform at least 15% of the cost of the contract with your own employees, not including the cost of materials.

REQUEST FOR PROPOSALS

NO. P16PS01126

CONTRACT SECTIONS

Section B – Contract Price Schedule CLIN 1 – Water Distribution System (LUMP SUM)

It is important that we receive good proposals that are clear and concise and follow the format noted in the solicitation. The Contract Price Schedule in Section B is how we want your proposals broken down. The final prices you submit for the Base and the two Options are going to be lump sum.

CONTRACT SECTIONS

Section F.1 – 52.211-10 – Commencement, Prosecution, and Completion of Work

Complete all work (includes any option(s) exercised and final cleanup) not later than 180 calendar days after receipt of NTP

Section F.2 – 52.211-12 Liquidated Damages – Construction

If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,000.00 for each calendar day of delay until the work is completed or accepted.

COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK – Work will start within 10 calendar days after the date you receive the notice to proceed, and work will be complete and ready for use no later than 180 calendar days from the construction notice to proceed.

The time stated for completion shall include final cleanup of the premises.

LIQUIDATED DAMAGES - There are Liquidated Damages on this contract. If you fail to complete the work within the time specified in the contract, Liquidated Damages to the Government will be charged to you in the amount of $1,000.00 for each calendar day of delay until the work is completed or accepted.

Section H.1 – Special Clause 1 – Key Personnel Key personnel proposed shall be incorporated in contract and require Contracting Officer approval to change --

Prospective Contractor shall not be allowed to change Key Personnel during the first 90 days of performance

After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

There is a discrepancy in Clause H.1 that will be corrected in the next amendment. Clause H.1 only lists 2 Key Personnel, while the Instructions for Submission in Section L lists 3. The correct number is 3, including the Project Superintendent, Project Manager and Quality Control Manager.

The Key Personnel that you identify in your proposal, cannot be changed in the first 90 days after award. After the 90 day period, you must submit the information required by paragraph (c) of the clause to the Contracting Officer at least 15 days prior to making any permanent substitutions.

If you need to make changes to the Key personnel, we require you provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer.

Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions.

This clause will be modified to reflect any approved changes of key personnel.

Section I.68 - 52.228-05 -- Insurance – Work on a Government Installation

The minimum amounts for insurance are found in Section H of the solicitation and are as follows:

Construction

Property damage $1,000,000

Section I.104 – 52.248-03 – Value Engineering—Construction Proposed change to manner, method or materials resulting in a reduction in price that will not impair essential functions or characteristics.

Cost Savings – Government 45%/Contractor 55%

Section I.61 – FAR 52.225-9 – Buy American – Construction Materials

VALUE ENGINEERING – The Value Engineering clause is incorporated into the solicitation and applies to this procurement. It is the Governments discretion to determine to accept the Value Engineering proposal or not. Such proposals shall clearly identity why the acceptance of the alternate proposal would be advantageous to the Government.

If you can come up with a method or solution that results in a reduction of price, the Gov’t will get 45% and you will get 55% of the savings.

BUY AMERICAN ACT - The Buy American Act in general, Restricts the purchase of supplies, that are not domestic end products, for use within the United States. A foreign end product may be purchased if the contracting officer determines that the price of the lowest domestic offer is unreasonable or if another exception applies (see details in the clause). In such a case, the Contracting Officer will modify the contract to allow use of the foreign construction material.

Request for Proposals No. P11PS00071SOLICITATION DOCUMENT AND PROPOSAL REQUIREMENTS

NO. P16PS01126

Section I.66 – FAR 52.228-1 - Bid Guarantee

20% of total bid price or $3,000,000, whichever is less

Section I.72 – FAR 52.228-15 - Performance and Payment Bonds Construction

Required 10 calendar days after award of a contract 100% of total award amount – note, any changes resulting in an increase in the contract amount during performance shall result in an increase in the performance and payment bond amounts --

BID GUARANTEE - The bidder shall furnish a bid guarantee in the form of a firm commitment.

The amount of the bid guarantee shall be 20 percent of the bid price or $3M, whichever is less.

PERFORMANCE AND PAYMENT BONDS – Both Performance and Payment Bonds shall be 100% of the original contract price, and are due 10 calendar days after award of the contract.

Section L.1 – Instructions for the Submission of Offers and Other Information

REQUEST FOR PROPOSALS

PROPOSAL REQUIREMENTS

Your proposals are to be separated into two main parts. Volume I, the Technical Proposal, and Volume II, the Business and Price Proposal.

Volume I – Technical Proposal (Original Plus 4 Copies)

Section L.1 - Instructions for the Submission of Offers and Other Information

Instructions for submittal are located in Section L towards the end of the solicitation. Please read this section carefully.

The Government INTENDS to award without discussions, so it is important that you submit your best proposal first.

Technical Approach and Plan (FACTOR I)

The first main section, Technical Proposal, is further divided into 4 factors;

Technical Approach and Plan (FACTOR I) Project Team Qualifications, Prior Experience and Capability (FACTOR II) Project Control Management (FACTOR III) Past Performance (FACTOR IV)

For Factor I, we ask that you (read slide)

Project Team Qualifications, Prior Experience and Capability (FACTOR II)

Submit a detailed narrative description of projects completed within the last eight years demonstrating experience in construction coordination, and commissioning of water distribution projects similar in complexity, size, and scope.

The proposal should identify the proposed project team, including proposed key subcontractors’ teams and key personnel.

For Factor II, we ask that you (read slide)

Project Control Management (FACTOR III)

Construction Project Management Approach: Demonstrate your proposed construction project management approach for this contract.

Scheduling: Prepare and include a Critical Path Method (CPM) construction schedule for the proposed project.

Construction Project Management Approach includes your ability to mobilize sufficient resources to meet the demands of multiple work elements; coordinating all work with multiple Federal, State, and Local regulatory entities to assure that all work is completed in accordance with the plans and specs; providing cost control oversight to ensure that all contract work is performed within budget; performing construction activities and coordination within a confined site with natural resource protection concerns; and completion of punch lists in a timely manner.

Scheduling - You will be evaluated on your ability to schedule and perform a complex construction sequence. A narrative and preliminary construction schedule for this project must be provided with your response to this RFP. This should reflect an understanding of the sequencing required. Summarize proposed methods of work sequencing to accomplish the work by considering seasonal work restrictions, construction access routes, site utility coordination.

Past Performance (FACTOR IV)

Complete and submit form entitled “Past Performance Questionnaire” (Offeror and key subcontractors)

Disclose any instances that may be considered by others to be less than fully satisfactory and describe remedial action taken

Government may contact references on past performance questionnaire or use automated retrieval systems or other sources

For Factor IV, we ask that you (read slide)

VOLUME II – BUSINESS/PRICE PROPOSAL

Complete and Submit (Original + 1) SF-1442 – Solicitation, Offer and Award Acknowledgement of Amendments SF-24 – Bid Bond Section B – Contract Price Schedule Section K – Representations, Certifications and Other Statements of Offerors General References Hazardous Material Form Equals Form

For the Contract Price Schedule, you will submit the 3 lump sum amounts; the Base, Option 1 and Option 2.

EVALUATION FACTORS FOR AWARD

Successful contractor must be determined a responsible party

The Government intends to award without discussions or negotiations.

Section M, the evaluation of the proposals is taken in conjunction with the requirement of Section L, the Instructions for submittal.

The Relative Importance of the Factors are…

Read the rest of the slide

SCOPE OF WORK (General Items of Work)

Maine Ave.

A B B B D E G

OPT 1

OPT 2

Vaults & Bridge Xing Area

* Includes valves, hydrants, fittings and appurtenant features as indicated in construction documents ** All lengths are approximate

Jefferson Memorial New D1 Bldg

Jason start

SUMMARY of WORK Highlights of Contract Specifications Section 01 11 00

1.3: Work Phases The Work shall be conducted in phases and as to allow continued water service at all times to all structures on Hains Point. A detailed phasing plan will be developed by the contractor and approved by the park. The phasing plan will demonstrate a sequencing of events that

1) minimizes impact to the visitor experience at the park

2) minimizes service interruptions to the park facilities

3) details startup of the newly installed waterlines

4) details and minimizes traffic impact to park visitors

Line A is currently leaking and non-functional. Therefore, Line A shall be fully installed first to include installation, testing and disinfection. The temporary connection between Line A and the existing main will be installed near station 108+41. After Line A is installed, Line B can be built. The temporary connection does not need to be abandoned until the rest of the system is abandoned.

1.4: Contractor Use of Site Storage of Materials: Confine storage of materials to the designated lay down area shown on the drawings.

Hauling Restrictions: Comply with all legal load restrictions in the hauling of materials. Load restrictions on park roads are identical to the state load restrictions with such additional regulations as may be imposed by the Park Superintendent. Information regarding rules and regulations for vehicular traffic on park roads may be obtained from the Contracting Officer.

1.6: Conduct of Operations Work on Saturdays, Sundays, Federal holidays or at night may not be performed without prior consent from the Contracting Officer. Submit requests 3 business days in advance of the work to the Contracting Officer for approval.

1.7: Work Restrictions On-Site Work Hours: Work shall be generally performed during normal business working hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, except when otherwise indicated. Work requests for work needed to be performed outside of normal business hours will be submitted at least 3 business days prior to the Contracting Officer for approval.

REGULATORY REQUIREMENTS AND PERMITS

Section 01 31 00 – Project Management and Coordination Required Permits

The contractor is responsible for obtaining all permits in a timely manner to avoid delays in the construction schedule.

BRIDGE WORK: OVERALL SCOPE

NORTH

Amir

Bridge Work: Under the Deck

12” Water Mains replacing the existing 8” Lines

Pre-fabrication and construction field measurements and geometry verification required

Means-and-Method oriented project

Bolted connections at the support brackets

No welding to the main girders permitted

Amir

STRUCTURAL TASKS

North Approach Slab (Existing)

South Approach Slab (Existing)

Pavement & Approach Slab

Amir

Bridge Work: Site Constraints

Geometric Sensitivity

As-Built Drawings 1941

As-Built Drawings 1970

Maintenance-of-Traffic

Constraints at the Bridge Site

Sub-Standard Vertical Clearances at the Adjacent Bridges

12’-6”

Amir

PRE-TOUR SITE ORIENTATION

OPT 1

OPT 2

A B B B B B E D G

YOU ARE HERE

NORTH

Jason

CLOSE OF PRESENTATION

Email questions to:

timothy_burger@nps.gov and victoria_nosal@nps.gov

Thank you for your time and interest in this project!