P11 SOW Surgical Instruments Instrument Sharpening and Repair.docx

STATEMENT OF WORK

This project is part of the Department of Veterans Affairs Greater Los Angeles Veterans Health Care System Located at: 11301 Wilshire Blvd., Los Angeles, CA 90073

1. INTRODUCTION

This is a Firm-Fixed Price Contract order to provide an instrument repair and sharpening to the VA West Los Angeles Healthcare System.

2. SCOPE OF WORK:

This statement of work (SOW) describes the requirement for the need of the instrument repair and sharpening service at the VA West Los Angeles Healthcare System. The service will be used to provide onsite and offsite medical scope repairs, surgical power equipment, restoration, refurbishment, and training when requested, repair of medical scope and non-pentax flexible endoscopes.

3. PRODUCT DESCRIPTION

3.1. On-Location Surgical Instrument Repair Service

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance / repairs, Container repairs, Detailed reporting and Tray Service reports, and provide Microscopic Photos of non-repairable items.

3.2. On location Repair Service to Los Angeles VA Medical Center.

Monthly service visits

3.3. Off-Location Instrument Repair Service

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

4. QUANTITIES

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

5. PERIOD OF PERFORMANCE

5.1. The Period of Performance is for Base Year: 09/30/2024 through 09/29/2025.

1.1. Federal Holidays observed by the VAMC are:

New Year’s Day: January 1

Martin Luther King ‘s Birthday: Third Monday in January

President’s Day: Third Monday in February

Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19

Independence Day: July 4

Labor Day: First Monday in September

Columbus Day: Second Monday in October

Veterans Day: November 11

Thanksgiving Day: Fourth Thursday in November

Christmas Day: December 25

6. DELIVERY

6.1. GLA Warehouse Bldg. 500 will coordinate the delivery date and time with the selected vendor after repairs.

6.2. Provide services for one (1) base year with four (4) option years for renewal, with dates of service to be determined. Yearly PM inspections will be conducted. When emergency or urgent equipment repair requests are presented, the contractor shall be consulted and, in the event, repairs are required to correct malfunctions, service technicians provide the following:

· Performance analysis

· Identification of elements contributing to poor performance

· Decision-making regarding problem correction in the most pertinent, timely, and cost-effective manner

· Pickup and mail in service for repair at no charge to the Government

7. VENDOR FURNISHED ITEMS AND RESPONSIBILITIES

7.1. The selected vendor shall furnish all items as described in the statement of work.

7.2. Do not use VA dumpsters for disposal of scrap/waste without prior VA approval.

7.3. The product must not be placed into production without clearance from the VA COR.

7.4. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

7.5. The Contractor shall provide a point of contact.

7.6. Monthly and Quarterly Reporting

7.7. Disassemble malfunctioning equipment and remove, repair, or replace defective parts

7.8. Record keeping of maintenance, parts, and repairs

7.9. Perform outbound quality inspections and prepare instruments for shipping

8. INSPECTION AND ACCEPTANCE

8.1. The Contracting Officer Representative (COR) shall inspect the delivery and sign off any and all missing or damaged products in the form of a delivery manifest, vendor provided.

8.2. Disputes shall be resolved by the Contracting Officer.

8.3. Inspect, evaluate, and test incoming equipment to determine serviceability and repair requirements.

8.4. On-site PM inspections are included in this service. These inspections may be scheduled with Customer’s On-Site Local Representative.

9. INTERFERENCE TO NORMAL FUNCTION

9.1. The selected vendor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

9.2. In the event of an emergency, work performance may be stopped and rescheduled at no additional cost to the government.

9.3. The selected vendor’s personnel shall inform the Chief of Sterile Processing or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the Chief of Sterile Processing or designee.

9.4. Contractor will provide, in writing, the name of primary point of contact and at least one alternate point of contact along with their contact information (minimum of phone number and email address) that the MTF is to contact in order to request services. Reports shall be submitted to the COR as requested for use in monitoring our performance.

10. POINT OF CONTACTS

10.1. SPS Management:

Grace Richmond, Chief – (310) 478-3711 ext. 48642; grace.richmond@va.gov Lisa Baldenegro, Assistant Chief – (310)478-3711 ext. 44604; lisa.baldenegro@va.gov Dashan Nettles, Administrative Officer, COR – (310) 263-3287; dashan.nettles@va.gov

10.2. Censitrac Coordinators:

Jimmy Garzon, Censitrac Coordinator – (310) 478-3711 ext. 48557; jimmy.garzon@va.gov Gary Jimerson, Adv MST – (310) 478-3711 ext. 48557; gary.jimerson@va.gov Michael Littleton, PSA – (310) 478-3711 ext. 48557; michael.littleton@va.gov