36C26224Q1864.docx

SUBJECT*

SURGICAL INSTRUMENT REPAIR AND SHARPENING SERVICE

GENERAL INFORMATION

NCO 22 - Network Contracting 335 East Germann Road, Ste 301 Gilbert AZ 85297-2919

POINT OF CONTACT*

Contract Specialist (Contractor) Steve Crayton steven.crayton@va.gov

PLACE OF PERFORMANCE

Greater Los Angeles Veterans Health Care System

VA West Los Angeles Healthcare System

11301 Wilshire Blvd

Los Angeles, CA

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 Million.

The FSC/PSC is J065.

The VA Greater Los Angeles Healthcare System (VAGLAHCS), West Los Angeles Medical Center (WLA VAMC), 11301 Wilshire Blvd, Los Angeles, CA 90073-1003, is seeking qualified contractors to perform instrument repair and sharpening services.

All interested companies shall provide quotations for the following:

Services

The contractor shall provide all labor, materials, supplies, tools, equipment, parts, travel, and qualified personnel to accomplish the tasks outlined in this Statement of Work. Contractor is responsible for all subcontractors required to complete reports.

All work shall be performed during normal hours unless otherwise approved by the COR or his/her designee.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Provide on location surgical instrument service visits based on a schedule determined by Customer. On location service is inclusive of but not limited to: Inspection, Preventative Maintenance, Repair, Laparoscopic Shaft Reinsulating, Adjustments, Sharpening, Realignment, Deburring, Demagnetizing, Restoration of finish, Ultrasonic cleaning, Lubrication, Polishing, Replacement of standard parts, sterilizer chamber cleaning, surgical table cleaning service, Case cart preventative maintenance/repairs, Container repairs, Detailed reporting and Tray Service reports, Ability to provide Microscopic Photos of non-repairable items.

Provide off location surgical instrument services. Off location services inclusive of but not limited to: Laparoscopic handle re-insulation, laparoscopic drive shaft replacement, repotting of bi-polar forceps, diamond dust application, gold platting, and microscopic/ophthalmic instrument service.

Place of Performance/Place of Delivery

Los Angeles, CA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

· FAR 52.201-1, “Acquisition 360: Voluntary Survery.” (SEPT 2023)

· FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

· ADDENDUM to FAR 52.212-1 – See Attached Document for Addendum.

· FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

· FAR 52.217-5, “Evaluation of Options”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Dec 2022)

· ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (Mar 2023)

The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (4), (6), (8), (14), (16), (19), (21), (22), (26), (27), (29), (30), (31), (32), (33), (34), (35), (44), (51), (58), (c)(1), (3), (7), and (8).

The full text of VAAR provisions or clauses may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp

· VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution”

· VAAR 852.233-71, “Alternate Protest Procedure”

· VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (Jan 2008)

The following contract clauses apply to this acquisition:

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.228-5, “Insurance-Work on a Government Installation” (JAN 1997)

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” (APR 1984)

· VAAR 852.201-70, “Contracting Officer’s Representative” (DEC 2022)

· VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled

· Veteran Owned Small Businesses” (JAN 2023)

· VAAR 852.237-75, “Key Personnel” (OCT 2019) All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: as described in FAR 52.212-1 addendum.

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist (Contractor), Steve Crayton at steven.crayton@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. This contract/purchase order will consist of a base year with the possibility of up to four (4) option years. Contractor’s pricing should reflect this.

The following are the decision factors: Price and past performance.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 6, 2024, 13:00 Central Time at steven.crayton@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q1806” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Contract Specialist (Contractor) Steve Crayton Steven.Crayton@va.gov

See attached document: S02 52.212-2 Evaluation - Commercial Products and Commercial Services.

See attached document: S02 FAR 52.212-1 ADDENDUM TEMPLATE.

See attached document: P11 SOW Surgical Instruments Instrument Sharpening and Repair.

See attached document: S06 36C26224Q1864 Q and A.

See attached document: P11 VA Owned Endoscope Power Inst Maintenance List 9 Sep 2024.

Effective Date: 03/15/2023 Revision: 01