P09 - SSP Sarasota Ph 2 Expansion Project 19 Apr 22.docx

Source Selection Plan Sarasota National Cemetery Phase 2 Development Project Number 931-003,004,006 Solicitation: TBD

Date: 11/12/2021

NCA Design and Construction Service

SOURCE SELECTION INFORMATION - SEE FAR 3.104 FOR OFFICIAL USE ONLY

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Table of Contents

Sarasota National Cemetery

Source

Selection

Plan Project

923-006

SOURCE SELECTION INFORMATION - SEE FAR 3.104

FOR

OFFICIAL

USE ONLY

/32 p09 ssp_final

Jani McCreary, Project Manager

TBD, Contracting Officer

1. INTRODUCTION:

This Source Selection Plan (SSP) is developed to assist the Technical Evaluation Board and Source Selection Authority in evaluating proposals for the construction of the Sarasota National Cemetery Phase 2 Development Project (931-003,004,006) located in Sarasota, Florida.

2. PROJECT DESCRIPTION

The purpose of this project is to enable the existing national cemetery to continue to provide burial services for eligible veterans in southwest Florida. Located in Sarasota County, just east of the city of Sarasota, the National Cemetery serves a veteran population of approximately 405,500 within a 75-mile service area. Without this project NCA is projecting depletion of in-grounds cremains sections by June 2023, and columbarium niche cremation sites by August 2024. In addition to the cremation burial options, this project will provide an added 25-year inventory of traditional burial sites.

This project is the second construction phase of cemetery development, and will primarily include construction of additional burial facilities, a new committal shelter, and required support infrastructure on mostly undeveloped land, as well as repairs to existing columbaria and to the site irrigation system. This investment develops approximately 18 acres to provide 17,382 gravesites. The remainder of the cemetery will be developed in future phased projects.

2.1 Scope of Work: This project includes the following major work items:

a. Construct New IGC Sections, including a section for Early Turn Over (ETO) no later than 15 May 2023

b. Construct New Columbaria & Repair Existing - remove concrete caps and replace with natural stone caps

c. Construct New Committal Shelter & Repair Existing Committal Shelters – overhead fans and electrical conduit/wiring

d. Construct Temporary Committal Shelter - for duration of construction

e. Construct Access Roads and Parking

f. Construct Storm Drain infrastructure – for developed area

g. Construct Irrigation System for developed area & Repair Irrigation for full cemetery

h. Construct Landscaping

2.2. Cost: Estimated construction cost at award for all work is approximately $11,200 based upon the 100% Design independent government estimate, completed 21 Oct 2021. The Total Estimated Cost (TEC) for the congressional appropriation is $13,925.00

3. ACQUISITION STRATEGY/CONTRACT STRUCTURE:

The government intends to solicit competitive proposals utilizing a request for proposal (RFP). This acquisition will result in a firm fixed price contract. The basis for award will be FAR 15 Best Value utilizing source selection procedures. The government will award a contract resulting from the solicitation to the responsible Offeror whose offer conforms to the solicitation requirements and will provide the best value to the government considering both technical and pricing factors.

IAW 38 USC 8127, as there are two or more qualified SDVOSB CVE-verified vendors that are expected to pursue this solicitation, the contracting officer has determined there is a reasonable expectation that: (1) Offers will be received from two or more SDVOSB concerns; and (2) Award will be made at a fair market price. Based on the above information, the contracting officer has determined that this construction acquisition be set-aside for CVE-verified SDVOSB concerns.

4. EVALUATION FACTORS FOR AWARD:

A Technical Evaluation Board (TEB) will evaluate the Offeror’s technical proposal using the following technical factors and subfactors:

1. Factor 1 - Past Performance

2. Factor 2 - Relevant Experience

(a) Relevant Projects

(b) Key Personnel

3. Factor 3 - Technical Approach

(a) Contractor Plan to Replace Columbaria Caps

(b) Contractor Plan for Construction Access and Haul Routes

4. Factor 4 - Construction/Project Management

(a) Project Organizational Chart and Narrative

(b) Capacity to Perform Work and Subcontractors

(c) Quality & Safety Control

(d) Schedule

5. Factor 5 - Price Proposal

5. EVALUATION FACTOR WEIGHTINGS

Technical factors are equal in importance and sub-factors within factors are equal in importance. When combined, Technical factors are significantly more important than price.

The Contracting Officer will conduct initial price evaluations and collaborate with the TEB and Cost Estimating Service, as necessary, after technical and past performance evaluations have been completed.

Responsibility determination will be made in accordance with FAR 9.1 Responsible Prospective Contractors.

6. EVALUATION STANDARDS

a. DEFINITIONS Recent: Recent experience refers to construction project/contract work experience performed in the last five (5) years (between 2015 to 2020). Projects may be completed or “well underway”. A "well underway" construction project is 50-percent complete at time of proposal submission. Based upon these criteria, past performance & experience will be assigned a rating of Recent or Not Recent.

Strength: An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness: A “significant weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

b. PAST PERFORMANCE & TECHNICAL EVALUATION RATING STANDARDS The evaluation team will use the adjectival ratings and standards below to assess each Offerors proposal.

Factor 1 - Past Performance

Table 1a: Past Performance: Relevancy Rating Standards

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Sarasota National Cemetery

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Plan Project 931-003,004,006

SOURCE SELECTION INFORMATION - SEE FAR 3.104

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/32 p09 ssp_final Scope, magnitude of effort, & complexity aspects include (in descending order of relevance):

· Very Relevant

· VA/NCA National Cemetery projects & State/local/private cemetery projects exceeding $10M in construction costs

· Relevant

· Projects exceeding $10M in construction costs, requiring the construction of multiple features typical to a National Cemetery such as pre-placed crypts, columbarium niches, memorial walls, cast or natural stone columbarium caps, cast or natural stone veneers, turf (sod) placement and maintenance, tree and shrub placement and maintenance, irrigation systems with mainlines exceeding 4-inch in diameter, irrigation central control systems, roadways, wetlands/environmental remediation or restoration.

· Somewhat Relevant

· VA/NCA National Cemetery projects & State/local/private cemetery projects between $2M & $10M in construction costs

· Projects exceeding $10M in construction costs, including building construction, building remodel, golf courses, regional parks, multiple sport-fields complexes, or multi-phased recreation-oriented land development projects larger than 10 acres.

· Not Relevant

· Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Table 1b: Past Performance Confidence Rating Standards

has a low expectation that the offeror will successfully perform the required effort.

*In the case of an offeror without a record of recent and relevant past performance or for whom information on past performance is not available, the offeror will receive a neutral rating of Unknown Confidence for past performance. The Unknown Confidence rating will not be considered to be favorable or unfavorable.

Factor 2, Factor 3, Factor 4, and All Sub-factors

Table 2: Technical Evaluation Ratings & Standards

c. PRICE PROPOSAL RATING STANDARDS The Base Bid items and Option CLINs, if used, are listed on the Offer Schedule located behind form SF1442 in the solicitation. The bid Options are listed in order of priority (i.e Option #1 is highest priority, Option #2 is second highest priority, and so on).

All work is to be performed within the period of performance specified in the solicitation.

Offerors are advised the Tradeoff process (Reference FAR 15.101-1) will be used to determine which proposal represents the best value to the Government. Award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

The Government will evaluate the following aspects of the Offeror’s price proposal 1) reasonableness, 2) completeness, 3) price.

Reasonableness:

· A fair and reasonable price is the price that a prudent businessperson would pay for an item or service under competitive market conditions, given a reasonable knowledge of the marketplace.

· The Federal Acquisition Regulations clearly establish the need to determine a price fair and reasonable prior to a Government Contracting Officer or Ordering Officer making a contract award.

· The Government intends to perform Price Analysis pursuant to FAR subpart 15.4 for all offers received. The Government’s planned price analysis method anticipates adequate price competition will exist to establish price reasonableness.

· In the unlikely event that adequate price competition does not exist, the Government may use any other method permitted under FAR Part 15.404-1 to determine price reasonableness.

Completeness:

The Government will review Offeror’s pricing proposals for completeness and accuracy. The Government will verify each proposal includes prices for all CLIN Items. The Government will also perform a general review of the submission to verify math calculations in the schedules. Based upon proposed price for the CLIN Items, a determination will be made as to whether the Offeror properly understands the price proposal instructions and properly completed the pricing tables.

Price:

Base Bid & Option line item (CLIN #) prices in the Offer Schedule shall be evaluated to determine the items to be awarded. The evaluation shall be made as follows—

1. Prior to the opening of proposals, the Government will determine the amount of funds available for the project.

2. All proposals shall be evaluated on the Base Bid line items, plus (in the order stated in the list of priorities in the bid schedule) those additive line items that provide the most features within the funds determined available.

3. All proposals shall be evaluated on the basis of the Base Bid line items & the same additive line items.

a. If adding another item from the Offer Schedule list of priorities would make the award exceed the available funds for all offerors, the Contracting Officer will skip that item and go to the next item from the Offer Schedule of priorities; and

b. Add that next item if an award may be made that includes that line item and is within the available funds.

4. Once the Contracting Officer has determined which Offer Schedule line items will be the basis for the evaluation of all proposals received, each offeror’s aggregate price for those line items will carried forward to the Contracting Officer’s Tradeoff Analysis and Best Value Determination.

7. VOLUME I - TECHNICAL PROPOSAL

Technical qualifications evaluation factor consists of: (1) Past Performance, (2) Relevant Experience, (3) Technical Approach, and (4) Construction/Project Management.

a. FACTOR 1 - PAST PERFORMANCE Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements.

Each Offeror shall provide three (3) project summaries for recent and relevant projects on which the offeror’s firm was the prime contractor, joint venture partner, or a major subcontractor, in accordance with FAR 15.305(a)(2). For each project selected, Offerors shall provide the following information, not to exceed two (2) pages for each project (total page limit – 6 pages):

1. Project name & Contract Number

2. Project location (city & state)

3. Detailed description of the overall project & work scope,

4. Contract award and completion date (if not complete, provide target completion date).

5. Describe your project’s relevance to this National Cemetery project.

6. Provide the name of organization that issued your contract

7. Provide an Owner point of contact (POC) that includes:

i. Name & Title,

ii. Current email address,

iii. Current phone number,

8. Provide a completed Past Performance Questionnaire or PPQ (see below)

OR

9. Provide information regarding completed CPARS evaluations (see below)

Past Performance Questionnaires (no page limit):

The Offeror shall initiate Past Performance Questionnaires, or PPQs, by completing blocks 1 through 7 on the form (see Attachment 1). The Offeror shall request that the owner’s representative most knowledgeable of the project complete block 8 on the form and email the PPQs directly to the Contracting Officer identified on the form no later than the proposal due date/time identified on Page 1, block 13 of form SF 1442.

In case PPQs are not received by the Contracting Officer prior to the proposal submission due date, the Offeror shall clearly identify all owner references to whom PPQs were sent.

Offerors are responsible for ensuring that the contact information provided for the owner’s representative indicated for each relevant project is accurate and that the representative is aware that the Contracting Officer may be contacting them regarding the questionnaire and the Offeror’s past performance. If completed PPQs are not received timely by the Contracting Officer from the owner’s representative, the Government reserves the right to disregard them, contact the references directly, or obtain the requested information from any other sources.

CPARS (no page limit):

For each of the three (3) projects identified above, if CPARS evaluations are available, the Offeror shall clearly identify which projects have interim and final CPARS past performance evaluations.

Using CPARS, the Government will attempt to locate & download the identified CPARS assessments for review and analysis.

Note: Multi-division or regionalized firms should submit projects performed by the division/business segment that would, if selected, perform the construction on this contract. Projects performed by other divisions/business segments may be submitted but may be considered less relevant than projects performed by the local division/business segment proposing on this project.

Evaluation Methodology:

There are three aspects to the past performance evaluation:

a. Recency of the project/contract work performed;

b. Relevancy of project/contract work performed; and

c. Quality of the project/contract work performed.

Recency: Each past performance example will be assigned a rating of Recent or Not Recent. See Definitions, above.

Relevancy: Each past performance example submitted for evaluation will be assigned a rating of Very Relevant, Relevant, Somewhat Relevant, or Not Relevant. See Definitions, above.

Quality: “Quality” refers to how well the contractor performed on the recent and relevant past contracts. This process gathers and evaluates information from customers (via PPQ and CPARS) on how well the offeror performed those past contracts. The TEB shall identify the summary performance rating for each contract and identify, in narrative format, all past performance information that would bolster or diminish the Government’s confidence in the offeror’s ability to perform work on this contract.

After evaluating the Recency, Relevancy, and Quality of each project/contract identified above, the TEB will assign one overall, Past Performance Confidence Rating (see Table 1b) for each Offeror. In the case of an Offeror without a record of past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance and will receive a rating of Unknown Confidence (neutral).

At the government's discretion, past performance information may be obtained from any other sources available to the Government including but not limited to interviews with Project Managers, Contracting Officers, other VA personnel, local agencies and other outside sources.

b. FACTOR 2 – RELEVANT EXPERIENCE

i. Sub-Factor 2.1, Relevant Projects Sub-factor 2.1 evaluates the Offerors relevant project experience. Does the Offeror have the experience to successfully deliver the project on-time and within budget? The evaluation will focus on the relevant experience of the Offeror and their specific experience constructing major features typical of a national cemetery including but not limited to the following

· Columbaria construction, pre-placed crypts, in ground cremains, memorial walls, committal shelters, mass and fine grading, wetlands mitigation, storm water management, public assembly area with main flag pole, roadways, utility systems, landscaping and irrigation, physical security including access control, intrusion detection, & video surveillance; site furnishings, signage, and geographic information system (GIS) site integration.

Offerors should submit the following information for same three (3) recent and relevant projects that were submitted under Past Performance. Do not exceed two (2) pages for each project. (Total page limit – 6):

· Detail the project team (major partners & subcontractors involved) and explain each firm’s role on the project, noting which major partners or subcontractors will be used for this project.

· Describe the project price and period of performance at the time of project award and at the completion of the contract. Include explanations for any price and/or time growth experienced

· Include the project’s safety record (i.e. number of lost time accidents/days)

ii. Sub-Factor 2.2, Key Personnel Sub-factor 2.2 evaluates the relevant experience of the Offeror's key personnel. Does the Offeror have the right key personnel in-place to ensure a successful and timely delivery of the project? Offerors shall provide resumes for each key person identified below including their relevant experience for being assigned to this project. Resume’ should describe work experience in sufficient detail to demonstrate relevance to the evaluator, including specific dates of experience. (Total page limit 15, max 3 pages per resume’)

1. Project Executive Minimum Qualifications:

· 20 years of experience managing construction work of a similar size and complexity to this cemetery project.

· A bachelor’s degree in Engineering, Construction, Architecture, Landscape Architecture, or a related field.

2. Project Manager Minimum Qualifications:

· 10 years of experience managing construction projects of a similar size and complexity to this cemetery project.

· A bachelor’s degree in Engineering, Construction, Architecture, Landscape Architecture, or a related field.

3. Construction Superintendent Minimum Qualifications:

· 20 years of field superintendent experience and on- site management of construction work of a similar size and complexity to this cemetery project.

· Provide evidence that candidate has completed the OSHA 30-hour Construction Safety class within the last five (5) years.

4. Other Key Personnel if Applicable

· Provide specific details on duties and applicable experience to this project.

Sarasota National

Cemetery

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Plan Project 931-003,004,006

SOURCE SELECTION INFORMATION - SEE FAR 3.104

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OFFICIAL

USE ONLY

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c. FACTOR 3 - TECHNICAL APPROACH This factor will be used to determine if the Offeror fully understands the project requirements and constraints under which the work will be performed and has developed an acceptable strategy for managing and constructing the project within the given parameters. The Offeror shall demonstrate their ability to manage the project proactively, schedule and satisfactorily complete the construction, manage project quality control and safety, incorporate procedures and plans for managing subcontractor performance, incorporate innovative techniques and practices, prioritize and address activities, respond to emergency situations/requirements, and identify any assumptions, deviations, or exceptions to the RFP.

The technical approach must clearly indicate how the Offeror would proceed if awarded this project contract. The Offeror must provide a detailed description of how the proposed approach will enable the project to be constructed within time and budget, with minimal interference to existing cemetery operations and visitors and to the highest quality standards worthy of national shrine stature. The Offeror shall describe the following: (Total page limit – 6)

· Understanding of the project, work requirements and anticipated challenges (construction)

· Description of critical construction materials & techniques to ensure timely delivery and installation

· Understanding of local conditions such as availability of materials, labor, potential impacts due to weather

· Considerations for working in an operational cemetery

· Sub-Factor 3.1, Contractor Plan to Replace Capstones:

The Offeror shall provide a description of how they plan to remove and replace the concrete capstones on the existing columbaria while allowing safe visitor access and protecting the dignity of interred remains within the columbaria. Provide task schedule, specific equipment and tools to be used, safety considerations, visitor access plan, and contingency plans. Provide information on whether this task will be done concurrent with new columbaria construction. Offeror shall demonstrate the ability to manage a task of this magnitude and sensitivity, showing the necessary experience, operational controls, and technical skills to complete it safely within a reasonable time frame and without negatively impacting cemetery operations. (Total page limit – 5)

· Sub-factor 3.2, Contractor Plan for Construction Access and Haul Routes:

The Offeror shall provide a description of how they plan to safely deconflict construction traffic from visitor and funeral traffic and daily cemetery operations, while limiting construction traffic on existing cemetery roads. Provide specific routes, operational or engineered controls, contingency plans and remediation measures once the project is complete. The Offeror shall demonstrate the ability to creatively provide a solution to a known constraint at Sarasota National Cemetery. (Total page limit – 5)

d. FACTOR 4 – CONSTRUCTION/PROJECT MANAGEMENT:

The Offeror shall demonstrate its ability to manage a project of this magnitude and complexity. The Offeror shall describe its management capabilities and demonstrate that it has the necessary organization, experience, accounting, operational controls, and technical skills (including, as appropriate, such elements as budget and schedule control procedures, quality control measures, and safety programs applicable to materials to be procured and stored or services to be performed by the prospective contractor employees and its subcontractors) to design and build a National Cemetery.

Sub-Factor 4.1, Project Organizational Chart and Narrative:

The Offeror shall provide an Organization Chart and supporting narrative which includes the Offeror’s key personnel as well as major sub-contractors and their key personnel. Offeror shall demonstrate its ability to manage a project of this magnitude and that it has the necessary organization depth, experience, accounting, operational controls, and technical skills to build a National Cemetery. Clearly describe the work to be done by the prime responsible firm as well as the work to be done by major sub-contractors including Earthwork subcontractor, Columbarium Niche unit supplier, Irrigation System installer, and Paving subcontractor. (Total page limit – 3) Sub-factor 4.2, Capacity to Perform the Work:

The Offeror and major sub-contractors shall demonstrate they have the resources and capacity to perform the work as required by the solicitation documents. The narrative shall include their company’s bonding capacity commitment letter (single project and aggregate) and current workload and existing staff utilization. (Total page limit – 3) Sub-factor 4.3, Quality Control & Safety Assurance:

The Offeror shall describe the team’s quality control and safety approaches, including corporate systems and capabilities to maintain safe, quality construction at the job site. The Offeror shall describe the proposed quality control & safety organization, including the proposed staffing plan and previous successes or lessons learned. There is no need to submit detailed quality control or safety plans as the successful Offeror will provide that after award. The Government is interested in demonstrable capabilities to assure quality and safety, and how the Offeror can achieve or exceed this solicitation’s minimum quality control system requirements. (Total page limit – 3) Sub-factor 4.5, Schedule:

The Offeror shall submit a proposed Level 3 project schedule in the format of a Gantt chart specific to this cemetery project. The schedule shall clearly show the Early Turnover Work (described in the Construction Documents) as completed with the number of calendar days specified from the issuance of the Notice to Proceed. The schedule shall also clearly show the remainder of the required work completed within the period of performance. The schedule shall be broken down by Phase and major division of work showing start and completion dates. The major work divisions shall be further broken down in sufficient detail to demonstrate the Offeror understands the project requirements, critical path, and major milestones. The Offeror shall specify allowances for bad weather, days of the week and hours of operation, and the percentage of project completion achieved at the end of each month of the project performance period. The schedule shall be presented in 11” x 17” format, maximum 6 sheets plus a maximum 1 page (letter size) supporting narrative. (Total page limit – 7)

e. VOLUME I - TECHNICAL PROPOSAL FORMAT

Title Page – see instructions above

Volume I – Technical Proposal

Factor I - Past Performance

No Limit

Factor 2 – Relevant Experience

Relevant Projects Key Personnel

Factor 3 - Technical Approach

Technical Approach Contractor Plan for Capstone Replacement Contractor Plan for Construction Access & Haul Routes

Factor 4 – Construction/Project Management:

Project Organizational Chart and Narrative Capacity to Perform Work

**NOTE: Cover pages, title pages, index pages, PPQs, and CPARS Reports do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, if the total page limitation for a section is 10 pages, the Government will only review 10 pages. Information submitted on the 11th page and beyond will not be reviewed.

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8. VOLUME II - PRICE PROPOSAL

Pricing for each CLIN shall be entered onto the Offer Schedule located behind form SF1442.

Volume II, TAB 2, of your electronic proposal must contain a legible, scanned copy of your Executed Bid Guarantee (SF-24) before you upload it to the Vendor Portal. Please shade any raised seals with pencil lead to make them legible before you scan the bond. See VOLUME II - PRICE PROPOSAL FORMAT, below, for Price Proposal Formatting instructions.

a. VOLUME II - PRICE PROPOSAL FORMAT

Contact Name and Phone Number Email Address DUNS Number

solicitation amendments.

Total Page Limit for Volume II is 30 pages

9. SCHEDULE OF EVENTS

The following schedule of events delineates the steps that will be accomplished during this source selection.

Sarasota Expansion Project

10. NON-GOVERNMENT PERSONNEL:

Non-government advisors may be used to assist with the price proposal analysis.

11. SOURCE SELECTION ORGANIZATION

a. SOURCE SELECTION AUTHORITY (SSA):

The Source Selection Authority (SSA) for this acquisition is: Kellyann Bruno, Contracting Officer, National Region Acquisitions. Responsibilities include making a determination to award without discussions [IAW FAR 15.306(a)(3)] or enter into discussions and documenting the source selection rationale in the Source Selection Decision Document.

b. CONTRACTING OFFICER:

The Contracting Officer for this requirement is: Kellyann Bruno, Contracting Officer, National Region Acquisitions

c. TECHNICAL EVALUATION BOARD (TEB):

The primary responsibility of the TEB is to ensure a comprehensive evaluation is conducted of each proposal received in response to the RFP in accordance with the SSP and the evaluation factors contained in the solicitation. The TEB members are familiar with the operational requirements, environment, scope of work, and projected scheduling parameters. Each TEB member is knowledgeable of RFP development methods, source selection procedures and duties/responsibilities of each person assigned to the TEB. The TEB is led by a chairperson and will perform a comparative analysis of the proposals and prepare a report for submission to the SSA/CO for evaluation. Non-voting members serving as technical advisors or consultants on specific topics may support the TEB. The TEB Chairperson will report to the SSA

d. TEB MEMBERS

12. ATTACHMENTS

ATTACHMENT 1 - PAST PERFORMANCE QUESTIONNAIRE (PPQ) ATTACHMENT 2 - EVALUATION SCORING SHEETS ATTACHMENT 3 - SOURCE SELECTION NDA

Past Performance Questionnaire (PPQ)

PACKAGE INFORMATION AND FORMS

Instructions to Offeror for sending Reference Questionnaire Forms: Prepare and send a Past Performance Questionnaire package to the references you identified for each commercial or non-Federal Government project you listed in your response to Technical Factor 1: Past Performance. It is your responsibility to follow-up and to encourage your references to send in their questionnaire. If you have multiple references at one location, email one cover letter and questionnaire for each project/contract you want a reference for. Your questionnaire package should contain the following.

· Cover Letter (See attached Sample)

· Performance Questionnaire (See attached Sample).

o Offeror should put name in spaces indicated and ensure it is on every page for identification purposes

OFFEROR SHOULD PLACE THEIR NAME ON TOP OF EACH QUESTIONNAIRE PAGE!!!

OFFEROR SHOULD DELETE THESE INSTRUCTIONS BEFORE SENDING OUT QUESTIONNAIRES

SOURCE SELECTION INFORMATION - SEE FAR 3.104 FOR OFFICIAL USE ONLY

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ATTACHMENT

Past

Performance

Questionnaire

SAMPLE COVER LETTER AND

PAST PERFORMANCE EVALUATION QUESTIONNAIRE

You’re Company Letterhead

Date:

To:

We have listed your firm as a reference for the work we have performed for you as listed below. Our firm has submitted a proposal under a project advertised by the Department of Veterans Affairs, NCA Design and Construction Management. In accordance with Federal Acquisition Regulations (FAR), they will evaluate our firm's past performance. Your candid response to the attached questionnaire will assist the evaluation team in this process. We understand that you have a busy schedule and your participation in this evaluation is greatly appreciated. Please complete the enclosed questionnaire as thoroughly as possible. Space is provided for comments. Understand that while the responses to this questionnaire may be released to the offeror, FAR 15.306(e)(4) prohibits the release of the names of the persons providing the responses. Complete confidentiality will be maintained. Only one response from each office is required.

Please send your completed questionnaire to the following address to arrive NOT LATER THAN <Add Due Date>. Do not return them to our company. NOTE: EMAIL IS THE PREFERRED METHOD.

Department of Veterans Affairs NCA Design and Construction Management 1425 Tri State Parkway, Suite 140 Gurnee, IL 60031

Email response to: jeffrey.gerbensky@va.gov

If you have questions regarding the attached questionnaire, or require assistance, please contact Jeff Gerbensky, Contracting Officer at (224) 610-7311.

Thank you for your assistance.

Signature and Title

ATTACHMENT

Past

Performance

Questionnaire

SOURCE SELECTION INFORMATION - SEE FAR 3.104

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PERFORMANCE QUESTIONNAIRE

Your assistance is requested in support of a source selection.

Please complete this Questionnaire and return it via email to: Jeff Gerbensky (Jeffrey.gerbensky@va.gov)

Desired Response Date: NLT noon 7/1/2019

When complete, the information on this form is SOURCE SELECTION SENSITIVE INFORMATION (41 U.S.C. 423) and shall be protected accordingly.

TO BE COMPLETED BY OFFEROR

3. CONTRACT AWARD DATE:

4. COMPLETION DATE:

5. CONTRACT VALUE (with options): $

1b. NAME OF PRIME CONTRACTOR (If this questionnaire is for a team member)

6. TYPE OF CONTRACT:

7. PROJECT TITLE, LOCATION, AND DESCRIPTION (AND TOTAL CONSTRUCTION VALUE AT PROJECT COMPLETION):

Please add a continuation page if additional space necessary.

TO BE COMPLETED BY EVALUATING ORGANIZATION REPRESENTATIVE

8. EVALUATION: a. EVALUATOR'S NAME, POSITION (Project Manager/ COR/ Other) AND ORGANIZATION:

b. EVALUATOR'S PHONE NUMBER: c. MONTHS PERFORMANCE MONITORED BY EVALUATOR:

Please circle the response code for each topic (A – G) that best reflects your experience with this contractor.

A. Quality of Products and Services - Assess the contractor’s conformance to contract requirements, specifications, and standards of good workmanship (e.g., technical, professional, environmental, or safety and health standards).

E G S M U N/O

B. Performance – Assess the contractor’s performance as the General Contractor or Architect/Engineer (as appropriate) for the project.

E G S M U N/O

C. Schedule – Assess the timeliness of contractor against the schedule of activities.

E G S M U N/O

D. Technical Requirements – Assess the contractor’s ability to fulfill the technical requirements of the contract.

E G S M U N/O

E. Cost Control – Assess the contractor’s ability to manage the contract budget and control costs.

E G S M U N/O

F. Customer Satisfaction – Assess the contractor’s responsiveness to customer concerns and “user friendliness”.

E G S M U N/O

G. Overall Assessment.

E G S M U N/O

Comments (for any ratings of E, G, M, or U, please provide some brief comments about strengths & weaknesses you observed in this contractor that help us understand your rating. Feel free to provide additional pages if necessary):

ATTACHMENT

Evaluation

Scoring

Sheets

TEB

will be provided with electronic, Excel version of the worksheet below which will be editable and provide sufficient room for narrative comments.

This page is for illustrative purposes only.

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Technical Proposal Evaluation Worksheet

Factor 1 - Past Performance

Recent (Yes/No)

Completed 2015-2020 (Yes/No) 50-percent complete at time of offer submission (Yes/No) Relevant (Very, Relevant, Somewhat, Not)

Similar Size ($10M) (Yes/No)

Similar Complexity (Yes/No)

Explanation

Overall Rating

Strengths

Weaknesses

PPQs Project #1-

Project #2 -

Project #3 -

CPARS

Project #1 -

Project #2 -

Project #3 -

Overall Confidence Rating

Technical Proposal Evaluation Worksheet

Evaluator:

Date:

Solicitation No.: 36C10F20R0098

Offeror:

Strengths:

Weaknesses: Precede significant weaknesses with an “S”.

Deficiencies:

Sub-Factor Ratings:

(Place “X” in Cell)

2.1 Relevant Projects

2.2 Key Personnel

Overall Rating

ATTACHMENT

Evaluation

Scoring

Sheets

SOURCE SELECTION INFORMATION - SEE FAR 3.104

FOR

OFFICIAL

USE ONLY

/32 p09 ssp_final

Technical Proposal Evaluation Worksheet

Evaluator:

Date:

Solicitation No.: 36C10F20R0098

Offeror:

Strengths:

Weaknesses: Precede significant weaknesses with an “S”.

Deficiencies:

Sub-Factor Ratings:

Contractor Plan to Replace Columbaria Caps

Contractor Plan for Construction Access & Haul Routes

Overall Rating

Technical Proposal Evaluation Worksheet

Evaluator:

Date:

Solicitation No.: 36C10F20R0098

Offeror:

Strengths:

Weaknesses: Precede significant weaknesses with an “S”.

Deficiencies:

Sub-Factor4 Ratings:

4.1 Project Organizational Chart and Narrative

4.2 Capacity to Perform Work

4.3 Quality Control & Safety Plan

4.5 Schedule

Overall Rating

SOURCE SELECTION NDA

CERTIFICATE FOR PERSONNEL PARTICIPATING IN AN ACQUISITION CONCERNING NON-DISCLOSURE AND DISCLOSURE OF CONFLICTS OF INTEREST

Sarasota National Cemetery, Phase 2 Solicitation 36C10F20R0098

Name:

Organization:

Title:

Address:

Phone:

E-Mail:

The Department of Veterans Affairs (VA) and its components, including the NCA Design and Construction Management (CFM) in the course of this procurement, possesses or shall possess certain non-public, sensitive-but-unclassified information developed, acquired, or otherwise associated with this acquisition which VA desires to protect against disclosure, regardless of the means or in whatever venue or format the information is provided, developed, stored, managed, or acquired.

If the undersigned discloses, disseminates, releases, or otherwise makes available any procurement-sensitive, trade secret, or proprietary information encountered, developed, or otherwise acquired in the course of participating in and/or developing this acquisition without written authorization from the VA Contracting Officer or such other official as the agency head shall designate, such disclosure, dissemination, or release will be deemed a material breach of this Agreement triggering any civil or criminal penalty or remedy VA, in its discretion, shall see fit to prosecute.

ATTACHMENT

SOURCE

SELECTION

NDA

SOURCE SELECTION INFORMATION - SEE FAR 3.104

FOR

OFFICIAL

USE ONLY

/32 p09

PART A – NON-DISCLOSURE AGREEMENT

1. I acknowledge that I have been selected to participate in the acquisition identified above. In the course of participating in this acquisition, I may be or have been given access to or entrusted with Source Selection Information (as defined in Federal Acquisition Regulation (FAR) 3.104), other sensitive Government data such as data identified as "Business Sensitive," and/or data belonging to or marked or considered as "proprietary" (e.g., restrictive legend per FAR 52.215-1) that I cannot release to others nor can I use for the financial benefit of others or myself.

a) Data includes all data, information, and software, regardless of the medium (e.g., electronic or paper) and/or format in which the data exists, and includes data which is derived from, based on, incorporates, includes, or refers to such Source Selection, Business Sensitive, and/or proprietary data (collectively referred to herein as "the data"). Any data which is derived from, based on, incorporates, includes, or refers to data shall be treated as Source Selection, Business Sensitive, or proprietary data and shall be subject to the terms of this Non-Disclosure Agreement.

2. I understand that the release of proprietary and source selection information is governed by 41 U.S.C. §423, and provisions of FAR 3.104. I certify that I will not disclose any contractor bid, proposal, proprietary, or source selection information directly or indirectly to any person other than a person authorized by the head of agency or the contracting officer to receive such information. I understand that unauthorized disclosure of such information may subject me to substantial administrative, civil, and criminal penalties, including fines, imprisonment, and loss of employment under the Procurement Integrity Law or other applicable laws and regulations.

3. I certify that I will not discuss evaluation of source selection matters with any unauthorized individuals (including Government personnel), even after contract award, without specific prior approval from the proper authority: the Contracting Officer or such other VA official as the agency head shall designate.

4. These restrictions are consistent with, and do not supersede, conflict with,or otherwise alter the employee obligations, rights, or liabilities created by:

a) Executive Order No. 12958;

b) The Privacy Act, 5 U.S.C. §552a;

c) The Trade Secrets Act, 8 U.S.C. §1905;

d) 5 U.S.C. §7211 (governing disclosures to Congress);

e) 10 U.S.C. §1034, as amended by the Military Whistleblower Protection Act (governing disclosure to Congress by members of the military);

f) 5 U.S.C. §2302 (b)(8), as amended by the Whistleblower Protection Action (governing disclosures of illegality, waste, fraud, abuse or public health or safety threats);

g) The Intelligence Identities Protection Act of 1982, 50 U.S.C. §421 et seq. (governing disclosures that could expose confidential Government agents); and

h) Statutes which protect against disclosure that may compromise the national security, including 18 U.S.C. §§ 641, 793, 794, 798, and 952, and section 4(b) of the Subversive Activities Act of 1950, 50 U.S.C. 783(b).

The definitions, requirements, obligations, rights, sanctions, and liabilities created by said Executive order and listed statutes are incorporated into this agreement and are controlling. In addition, these restrictions do not bar disclosures to Congress or to an authorized official of an executive agency or the Department of Justice that are essential to reporting a potential violation of law.

PART B – ACKNOWLEDGEMENT OF CONFLICT OF INTEREST

1. I understand and will abide by Criminal Conflict of Interest law at title, 18 U.S.C. Ch. 11, and the Standards of Conduct for Executive Branch Employees at 5 C.F.R. Part 2635. Consistent with the criminal conflict of interest law, I will: 1) notify the Contracting Officer if any potential conflict subsequently arises because I or my spouse, dependent child, partner, or any organization which I am serving as an officer, director, trustee, general partner, or employee, or any person or organization with whom I am negotiating or have an arrangement concerning prospective employment, has a financial interest in this acquisition and 2) recuse myself from further participation in the acquisition unless and until I am advised that it is permissible to do so.

2. Consistent with the Standards of Conduct I will: 1) notify the Contracting Officer if any potential appearance of a conflict of interest arises because a person with whom I have a “covered relationship” is or represents a party to this acquisition and 2) recuse myself from further participation in the acquisition unless and until I am advised that it is permissible to do so. I understand that I have a “covered relationship” with all those persons covered by the criminal conflict of interest law as well as: a member of my household; any relatives with whom I have a close personal relationship; any person with whom I have or seek a business, contractual, or other financial relationship other than a routine consumer transaction; any legal person for whom my spouse, parent, or dependent child is, or is seeking to serve, as an officer, director, trustee, employee, general partner, agent, attorney, consultant contractor, or employee; any person for whom I have served in the last year as an officer, director, trustee, general partner, agent, attorney, consultant, contractor, or employee; or organization in which I am an active participant.

3. I understand that my obligations under this certification are of a continuing nature. If at any time during the source selection process, I receive a contact from a competing contractor concerning employment or other business opportunity, the offer of a gift from a competing contractor, or I encounter circumstances where my participation might result in a real, apparent, or potential conflict of interest, I will immediately seek the advice of an Ethics Counselor and report the circumstances to the Contracting Officer.

4. *Contractors/Subcontractors — I understand and agree that if I am found liable or guilty of violating the Procurement Integrity Act or any other federal procurement or…