URGENT-Florida National Well-Septic Repairs

National Cemetery Administration (NCA) Southeast District Office 1700 Clairmont Road Decatur, GA 30033-4032

We will maintain the appearance of VA’s national cemeteries in a manner befitting a national shrine.

A national shrine is a place of honor and memory that declares to the visitor or family member who views it that, within its majestic setting, each Veteran may find a sense of serenity, historic sacrifice and nobility of purpose. Each visitor should depart feeling that the grounds, the gravesites and the environs of the national cemetery are a beautiful and awe-inspiring tribute to those who gave much to preserve our Nation’s freedom and way of life.

Project Name: Florida National Well-Septic Repairs

Project Location: Florida National Cemetery (911)

Project Address 6502 SW 102nd Ave, Bushnell Florida 33513 Sumter County

I. STATEMENT OF WORK:

a. The contractor shall provide all labor, materials, tools, equipment, transportation, and supervision necessary to complete the work as specified. All services performed by the contractor must adhere to National Shrine Standards, which are the official guidelines established by the National Cemetery Administration to ensure a consistent, dignified, and respectful appearance across all national cemeteries. These standards require a level of care and craftsmanship that goes beyond ordinary maintenance practices, emphasizing precision, uniformity, and attention to detail in every aspect of the work. This includes, but is not limited to, perfect alignment of headstones, immaculate turf and landscape conditions, clean and well-maintained hardscape features, and an overall presentation that reflects honor and reverence for veterans and their families.

b. The contractor is responsible for understanding and applying these standards throughout the performance of this contract. Compliance will be verified through regular inspections and quality assurance reviews, and failure to meet these standards may result in corrective actions as outlined in the contract.

c. All sites worked shall be restored to previous or better conditions by National Shrine Standards.

II. EXISTING CONDITIONS:

a. The contractor is encouraged to perform a site visit to verify all measurements and site conditions before award and prior to the start of work, including ordering of any materials. Failure to inspect one or all sites before award or the start of work shall not constitute grounds for any claim against the Government after contract award. Site visits/inspections of the Cemetery will be scheduled during normal cemetery operations on a date and time determined by the Contracting Officer. All work necessary to comply with applicable codes, standards, and permitting requirements shall be included in the contract price, as verified by the site visit.

III. WORK ELEMENTS/TECHNICAL DETAILS/DELIVERABLES:

a. CLIN#1 Water Wells

i. Well Pump#1 at the Main Pump house is no longer operational. The internal pump needs to be pulled and replaced with equivalent or better. A full systems inspection of the piping needs to be performed and any replacement fittings or accessories should be repaired.

1. Access to the well-head can be achieved through the doors on the roof of the building. See attachment #1.

a. Pump Model & Application: CentriPro M50432 (Red Jacket 500C313) is a 4”, 5 hp, 3-phase submersible well pump motor, designed for residential, light municipal, and irrigation water applications. Construction & Features are: 304 stainless steel casing and end bells for corrosion resistance. Water-lubricated with built-in lightning/surge protection. 700 lb. thrust-bearing capacity (Kingsbury type) and check valve for cooling water entry. Certified to NSF/ANSI 61, UL 778, and CSA standards. Electrical Ratings are Voltage: 230 V, 3-phase, 60 Hz - Full Load Amps (FLA): 15.7 A - Service Factor Amps (SFA): 17.5 A - Locked Rotor Amps (LRA): 93 A - Service Factor (SF): 1.15 - Full Load Output: ~4,925 W; including service factor ~5,650 W

2. Perform a 30-day Load study on the electrical systems for this building. Record all pertinent information and submit the findings and reports to include 15-minute averaging intervals (per NEC 220 standard) and 30-day recording period. This test can commence after the new pump is installed. Perform the same 30-day Load study on the Maintenance Building adjacent to the well house that shares the same transformer feed box as the well house. Run the test concurrently.

3. Replace non-operational backup generator with Kohler (preferred) model or equivalent. See attachment #1 for existing generator data sheet. Existing generator is to be returned to the government for disposal.

4. Lightning Protection System Inspection: A proper lightning protection inspection includes surge protection device testing (if applicable), grounding and bonding verification, and down conductor resistance testing to ensure that every part of your LPS is in working order. Provide written verification of the findings for the record. Make any necessary repairs to complete the inspection.

ii. Well Pump #2 and Well Pump #3 as seen on the provided map in attachment #2 shall be overhauled to current Florida Administrative Code Chapter 62-555 (Public Water Systems) and Florida Department of Environmental Protection (FDEP) permitting requirements. All permitting fees and engineering cost required for compliance are to be included in the contract price. The attachment also provides an existing well to clarify intent or requirements listed below. The four photos are for reference only.

1. Remove and dispose of existing fencing. Replace with 6’ Ivory colored PVC/Vinyl fencing to surround the new building. Approx 12’X12’ fencing with minimum 42” opening gate that is lockable. Fencing can be nominal sizing but must maintain 24” all the way around the new building being installed. Fencing must be installed per manufacturer’s installation method to support high wind load codes in the area. Bottom rail on fencing shall be 2” above grade with the top rail being level all the way around.

2. Remove and dispose of existing shelter over the well system. Replace with a new prefabricated, insulated (SIP) enclosure to house the well equipment and provide adequate room for maintenance and chlorination. 8’X8’X8’

a. Walls and roofs shall be composed of structural insulated panels (SIPs) or equivalent, consisting of metal skins bonded to rigid foam insulation to provide thermal efficiency and structural integrity. Panels shall interlock or otherwise form a continuous weather-tight seal to minimize air infiltration.

b. Building shall be installed on a level concrete pad provided by the contractor. Concrete pad shall be sized to the building and in accordance with the manufacturer installation instruction and be a minimum of 6” thick. Reinforcement is to follow building manufacturers’ recommendations and be included in the price.

c. Door: Provide one personnel access door, minimum clear width 42 inches, outward-swinging, lockable, and weather-sealed.

d. Ventilation: Provide one powered exhaust fan rated at 300–400 CFM, located at the gable peak, humidity-sensing and interlocked with interior lighting. Install screened passive vents on all four walls: Vents shall be located within 6 inches above finished floor (AFF) to allow chlorine fumes (heavier than air) to escape. Minimum vent area per wall: 16 sq. in. (e.g., 4″ × 4″ opening) to meet IMC 502.8 (64 CFM total). Required vent area per wall: 128 sq. in. (e.g., 8″ × 16″ opening) to support approximately 60 ACH (512 CFM total combined airflow). Distribute the vent openings evenly across all walls for balanced airflow. All vent openings shall be screened to prevent pest intrusion and constructed of corrosion-resistant materials suitable for a humid, chemical environment.

e. Lighting & Electrical: Provide LED lighting fixtures inside the enclosure, controlled by a wall-mounted switch. The electrical circuit shall power interior lighting, chlorinator, and ventilation fan. All electrical distribution is the responsibility of the contractor’s licensed electrician. Remove all existing electrical components and replace them with new components mounted on the enclosure walls. Use rigid conduit for all wiring, and ensure all fixtures and components are weather-tight and suitable for a humid, chemical environment. Install a grounding electrode system per NEC Article 250, including a minimum 8-foot copper-clad grounding rod connected to the electrical panel with a properly sized grounding electrode conductor. All exposed metal components shall be corrosion-resistant and suitable for a humid, chemical environment. Installation shall meet applicable National Electrical Code (NEC), local building codes, safety standards, and cemetery requirements.

3. Equipment Replacement: All existing site equipment, including tanks, valves, pumps, and related appurtenances—shall be completely removed and replaced with new equipment of equal or superior quality, fully compliant with current Florida Statutes governing public water systems. Water meter devices can be reused but new gaskets must be installed. Replacement equipment must meet the design, construction, and material standards outlined in FAC Rule 62‑555.320 for public water system components and shall incorporate sound engineering practices appropriate for public use potable water applications. All replaced components must adhere to FAC Rule 62‑555.322, prohibiting the use of lead piping, solder, or flux, and must be NSF/ANSI 61-compliant for safe drinking water use 31. Installation and replacement activities shall comply with contractor licensing and permitting requirements per FAC Chapters 62‑531 and 62‑532, ensuring all work is performed by a Florida-licensed well contractor. After installation, the Contractor shall provide certification documentation, including manufacturer’s data, material certifications, and test records demonstrating full compliance with applicable Florida potable water laws.

4. Coordinate with Maintenance Supervisor at the cemetery to determine which equipment being replaced needs to be returned to the government. All others shall be disposed of properly.

5. Replacement of each water well shall be coordinated to minimize downtime and disruption to cemetery operations. Any required utility outages must be scheduled in advance with cemetery maintenance staff. Some systems are independent of others, while some are linked to redundancy. Coordinate with cemetery staff for any public water outages expected to last longer than 24 hours. Attachment#4 shows the two existing wells.

b. CLIN#2 Septic Systems

i. Two lift station pumps located at the Maintenance Building shall be completely removed and replaced with new pumps of equal or superior quality, fully compliant with current Florida Statutes governing septic systems. The existing lift-station controls were recently replaced and require no additional work. The pumps were determined to be defective following completion of the control system upgrade. See attachment #3

ii. Install a new septic system at the designated office trailer and connect it to the existing building. The scope includes complete installation of a properly sized septic tank and leach field, along with all required permitting. The contractor shall verify soil conditions and system sizing requirements prior to bid submission and include all costs necessary for compliance with current Florida regulations in the contract price. No additional compensation will be provided for changes in system size or design due to soil conditions or regulatory requirements.

iii. At the PIC Building, the existing septic system drain field shall be excavated. All piping from the distribution box to the leach chambers shall be removed and replaced with new piping. Any additional components affected during excavation shall also be replaced to ensure the system is fully operational and compliant with current Florida onsite sewage regulations.

1. All areas affected by excavation should be returned to original looking conditions.

2. Coordination of shutdown of the septic systems affected should be completed 5 days in advance of work being completed.

3. Portable toilets will be required during the construction. Minimum of two standard portlets and one handicap accessible stall shall be provided and located per COR direction. Pumping and cleaning schedule should be coordinated with the COR, this cemetery sees large groups of people daily. Also provide a handwashing facility att his location.

iv. Door at Maintenance Building to Office: Provide one personnel access door, minimum clear width 36 inches, outward-swinging, lockable, and weather-sealed to meet code requirements. Solid Wood Door.

IV. PERIOD OF PERFORMANCE:

a. 14 Days are allocated for Bond, submittal review, scheduling, and any additional administrative functions or lead times on materials. If additional lead time of materials is required, that interferes with the POP, submit your request at the Kick-Off meeting.

b. The estimated construction period is 210 calendar days with all product submittals to be delivered before the start of improvement to the Southeast District Engineer (SED), Contracting Officer, and COR for review and approval. Florida State permitting can take a maximum of 90 days to complete, when required. Contractor shall account for permitting lead times in schedules: no additional compensation for delays due to permitting.

c. TOTAL of 224 Calendar Days for PERIOD OF PERFORMANCE.

d. A kick-off meeting is required with DISTRICT ENGINEERING and the COR, within 7 days of the Notice to Proceed (NTP). Sequencing and Phasing plans will be discussed at this time.

V. SUBMITTALS:

a. Government review of submittals shall not exceed 7 business days from the day after receipt.

b. Schedule of Values- Must be detailed and in-line with Work Elements and be submitted before work can commence.

c. Schedule. ALL Projects must provide a gantt style schedule that will include, at a minimum, Mobilization, Submittal Review, Work Elements, Final Inspection and Demobilization and include the entire project. At the beginning of each week an updated schedule reflecting a minimum of current plus two should be submitted.

d. All materials being left behind must have a HIGHLIGHTED data sheet that proves the product meets the specifications, prints, manufacturers recommendations, SOW, Florida State Laws and general industry standards for the work being performed.

e. Transmittal Product Data, forming plans, shop drawings, etc. shall conform to Section 01 22 23, Shop Drawings, and Samples and include the SED Engineering Department for recommendations.

f. Waste Management Plan- Contractor letterhead describing the location for disposal, repurpose or reuse of waste materials in accordance with Section 01 74 19, Construction Waste Management.

g. A copy of all permitting approvals is required to be submitted to the government with all final signatures. If permitting is not required then a memo for the record will be submitted that no permit was required and the reasons it wasn’t, i.e. limited scope, modifications not made to existing systems, etc.

h. As-Built Drawings- The contractor shall supply at the conclusion of the project an As-Built drawing (sketch to scale showing pertinent features and connections is acceptable) to Cemetery Staff per Florida Rural Water Association, that includes actual measurements that show all facilities and connections that were installed by the contractor.

i. Phasing Plan that limits disruptions to cemetery operations and allows for any required permitting.

j. All other items listed in these contract documents.

VI. SPECIFICATIONS:

a. Section 01 22 23, Shop Drawings, Product Data, and Samples

b. Section 01 45 29, Testing Laboratory Services

c. Section 01 74 19, Construction Waste Management

d. All sources of supply used for public water system service must meet standards of quality as established by the Florida Department of Environmental Protection and Environmental Protection Agency. These levels of quality, known as Maximum Contaminant Levels (MCLs), are presented in FDEP Rules. Sources not able to meet the ambient water quality MCLs must be treated [see FDEP Rules] such that the quality standards are met.

e. These Technical Specifications and General Notes and accompanying drawings require approval of the Florida Department of Environmental Protection or Approved County Health Department when applicable. No construction work on this system shall be started prior to receipt of written approval if required. Any discrepancies in the drawings or specifications shall be brought to the attention of the FRWA Engineer immediately. The FRWA Engineer will provide any clarification necessary. The Installer shall note any discrepancies and show any changes to the drawing in red line. The relined drawings shall be provided to the FRWA Engineer for Final Certification when required. Water Supply Facilities, including mains, shall be installed, cleaned, disinfected, and have bacteriological clearance for service, in accordance with the latest applicable AWWA STANDARDS and the Florida Department of Environmental Protection rules. The chlorinating agent and method of application shall be approved by the FRWA Engineer in accordance with AWWA C651. The Contractor shall collect water samples to test for bacteriological quality to show the absence of coliform and heterotrophic organisms in the pipeline. Testing shall be done after final flushing and prior to pressure testing. Under no circumstances shall the main be pressure tested or put in service prior to bacteriological testing. If the initial disinfection, or subsequent disinfections, fail to produce satisfactory samples, the main shall be reflushed and resampled. If the samples are still not satisfactory, the main shall be rechlorinated until satisfactory results are obtained.

f. All onsite sewage treatment and disposal systems (septic systems) installed under this contract must meet or exceed effluent quality and design standards established in FAC Chapter 64E‑6. These systems must be permitted, constructed, and inspected per Sections 64E‑6.003 through 64E‑6.015. Where specified, effluent from the system shall comply with advanced treatment standards under FAC 64E‑6.025, including:

Biochemical Oxygen Demand (CBOD₅): Annual mean ≤ 10 mg/L; maximum grab sample ≤ 20 mg/L Total Suspended Solids (TSS): Annual mean ≤ 10 mg/L; maximum grab sample ≤ 20 mg/L Total Nitrogen (TN): Annual mean ≤ 20 mg/L; maximum grab sample ≤ 40 mg/L Total Phosphorus (TP): Annual mean ≤ 10 mg/L; maximum grab sample ≤ 20 mg/L Systems not utilizing advanced treatment must still meet all standard construction requirements, setback distances, soil separation, and component specifications as defined in FAC 64E‑6.005 through 64E‑6.014.

VII. GENERAL REQUIREMENTS:

a. Work Quality shall meet the National Shrine Standards and present a neat and finished product with no deficiencies in finishes. It is the responsibility of the contractor to restore any disturbed areas to their original condition.

b. Daily Reports for each day of work and before the beginning of the next workday, with a minimum of three pictures, are required on ALL work regardless of duration.

c. Any spills on the jobsite will be handled I/A/W local and state laws. Spills on any surface of cemetery property should first be contained to reduce spread and then properly cleaned and properly disposed of offsite. This includes both interior and outdoor surfaces such as concrete, turf, or landscaping.

d. There may be infrequent stoppages in work at the order of the COR/Cemetery Staff due to burial services being conducted in the area. Cemetery operations have priority over contractor work. Activities that can affect noise levels or site lines need to be coordinated with the COR or onsite staff. The contractor will meet with COR or Cemetery Staff as necessary to be made aware of these times and locations.

e. Properly remove and dispose of all debris from government property in accordance with Section 01 74 19, Construction Waste Management Plan, in a timely manner to ensure clean, safe, presentable worksite.

f. The contractor shall be responsible for ensuring that his/her employees (including contractor’s consultants, subcontractors, etc.) are aware of all the terms and conditions regarding their performance and conduct during the performance period of this contract. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation/summons answerable in the United States (Federal) District Court, or another appropriate agency/jurisdiction.

VIII. SAFETY REQUIREMENTS:

a. Contractor is required to follow all applicable federal, state, and local construction codes including 29 CFR 1910 and 29 CFR 1926 regulations associated with this work. The precedence of codes and regulations shall be based on the most stringent.

b. Contractor is required to have available all applicable Safety, Health, and Environmental documentation including but not limited to: Site Specific Safety Plan (SSSP), HAZCOM, JHA/AHA, Spill control plan, and Silica Control plan per OSHA.

c. Contractor Superintendent or Competent Person(s) shall be on site during all work activities and shall have completed OSHA 30-hour training. Before commencing work, the general contractor shall provide proof (OSHA CARD) that an OSHA-certified “competent person” (CP) (29 CFR 1926.20(b)(2)) will maintain a presence at the work site whenever the general or subcontractors are present.

d. Provide safeguards, including warning signs, barricades, temporary fences, warning lights, and other similar items that are required for the protection of all personnel during demolition, removal, and installation operations.

e. Fire and safety rules shall be observed in the performance of work: Wherever a cutting torch or other equipment that might cause a fire is used, provide, and maintain fire extinguishers nearby, ready for immediate use. Instruct all possible users in the use of fire extinguishers. Hot work permits should follow NFPA 51B, Standard for Fire Prevention During Welding, Cutting, and Other Hot Work, 29 CFR 1910 (Occupational Safety and Health Standards) Subpart Q (Welding, Cutting, and Brazing) 29 CFR 1926 (Safety and Health Regulations for Construction) Subpart J (Welding and Cutting), and ANSI Z49.1, Safety in Welding, Cutting, and Allied Processes, 2012. Hot Work Permits are required to be filed and signed by the Cemetery Director.

f. As the work is being performed at a National Cemetery all contractor employees must maintain a professional and neat appearance. All contractors and Subcontractors shall always wear High Visibility Safety Apparel (HVSA) and ANSI approved Head Protection pertaining to the related work, while on the premises of the Cemetery

g. Site Logistics Plan: Contractors are required to follow site specific logistic plans which will include Parking, Material haul routes, and ingress/ egress routes. The Cemetery has no dedicated parking space. Contractor personnel shall park only in the COR-approved parking identified for this project. Should the contractor have to park his/her vehicle on the side of the road, the Contractor cannot obstruct visitors or services.

IX. QUALITY REQUIREMENTS:

a. All work shall be performed at a National Shrine Quality as defined in the Statement of Work, in strict accordance with the manufacturer’s requirements, manufacturers installation guidelines, and performed or overseen by a licensed full-time professional with two or more years of experience in the respective trade. Compliance will be verified through inspections and quality assurance reviews by the COR and District Engineer. Any deficiencies or failure to meet these standards shall require immediate corrective action at no cost to the Government. If the contractor is unable to correct deficiencies, the contractor shall reimburse the Government for any costs associated with unsatisfactory work

b. The Contractor represents, warrants, and covenants that all services to be performed under this contract shall be performed in a professional, competent, diligent and workmanlike manner by knowledgeable, trained and qualified personnel, all in accordance with the terms and specifications of this contract and the standards of performance considered generally acceptable in the industry for similar tasks and projects. In the absence of a specification for the performance of any portion of this contract, the parties agree that the applicable specifications shall be the generally accepted industry standard. So long as the NCA notifies the Contractor of any services performed in violation of this standard, Contractor shall re-perform the services at no cost to the NCA, such that the services are rendered in the above-specified manner, or if the contractor is unable to perform the services as warranted, Contractor shall reimburse the NCA any fees or compensation paid to the Contractor for the unsatisfactory services.

c. Install all products and materials according to manufacturer’s written instructions and construction industry standard.

d. Construction Warranty: FAR clause 52.246-21, "Warranty of Construction."

X. PHOTOS:

Figure 1: Location Map See attached

STANDARDS OF EMPLOYEE CONDUCT

Contractor and contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C. Section 218. The contractor should be fully clothed at all times, including long slacks or pants and a shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be Cemetery work-related that day. Tank tops as outer garments are prohibited. Safety-Toe footwear in accordance with OSHA standards free from holes and loose soles are required. Contractor employees shall maintain personal hygiene. The contractor shall not engage in loud or boisterous behavior or use profane or abusive language. They shall show proper reverence during committal services. The contractor shall not eat while in the work area or sight of the committal service area during services. Use of intoxicating beverages and/or drugs is strictly prohibited.

Contractor personnel shall not lean, sit, or stand on or against headstones, markers, or monuments. No tools, equipment, or other items will be placed or leaned on headstones or monuments at any time. Contractor personnel shall not drive over headstones, markers, or monuments. Contractor personnel shall only smoke in smoking areas, as designated by the Contracting Officer’s Representative (COR). All other areas are designated as NO SMOKING.

The Contractor shall discuss the guidance in this section and with his/her employees and all subcontractors. Any doubts as to proper procedures shall be brought to the attention of the COR, Cemetery Director, and/or CO for guidance or resolution.

USE OF CEMETERY FACILITIES

The Government will not be responsible for any loss, damage, or theft of contractor items. The contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of both the Department of Veterans Affairs facilities and Contractor-installed facilities used by the Contractor's employees.

The Government will NOT furnish a storage building. The Government will NOT furnish a restroom facility to include temporary port-o-lets unless authorized by local staff to use existing facilities. Free telephone services will not be provided to the contractor.

Any hazardous substance that is used and which is a standard practice within the cemetery industry must be handled, stored, and transferred in accordance with all OSHA, EPA, and DOT laws, regulations, and recommendations.

The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. by manufacturer recommendations. An SDS (Safety Data Sheet) is required for all hazardous chemicals, pesticides, herbicides, and cleaning solutions. Electricity and water will NOT be furnished by the Government for the Contractor unless specifically designated in this scope or requested at the post-award.

INSPECTION OF PREMISES

Offerors should inspect the premises before submitting quotes to be fully aware of the scope of services required. There shall be no additional cost to the Government for failure to inspect the premises before submitting quotes.

CONTRACTOR'S RESPONSIBILITIES

The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees' fault or negligence. The Contractor shall maintain personal liability and property damage insurance prescribed by law. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

MAINTENANCE AND CONSTRUCTION DURING CEMETERY FUNCTIONS

The burial activities at a National Cemetery will take precedence over other contract activities. The Contractor shall cooperate and coordinate with the COR or authorized designee, in arranging a schedule to cause the least possible interference with cemetery activities in actual burial areas. The COR or a representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled event. Work noise during the interment services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period. Contractor personnel shall not operate motorized equipment or conduct other commercial activities during interment services.

Execute work in such a manner as to interfere as little as possible with work being done by others. To minimize contract activity interference with the flow of cemetery traffic, keep roads, walks, and entrances to grounds, parking, and occupied areas of buildings clear of materials, debris, and standing equipment/vehicles at all times. At least one lane must be open to traffic at all times.

HISTORIC PRESERVATION

When the Contractor or any of the Contractor's employees, prior to, or during the service work, are advised of or discover any possible archeological, historical, and/or cultural resources, the Contractor shall immediately stop and notify the COR verbally, and then with a written follow-up.

AUTHORITIES OF GOVERNMENT PERSONNEL

Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government will provide, at the time of contract award, a list of Government personnel authorized to act as CORs.

EXPOSURE OR ACCIDENTAL DISCOVERY OF REMAINS

Should any on-site activity, incident, emergency, or disaster result in exposure and/or damage to any remains, container for remains (i.e., casket or urn), or outer burial container, the Contractor shall IMMEDIATELY notify the Cemetery Director, the COR and/or the CO; take immediate steps to protect and render safe any exposed remains; and stop any further work that could affect those remains or grave site until the Cemetery Director provides the Contractor guidance regarding the disposition of the remains and permission to proceed.

DISPOSAL AND RETENTION

Contractors shall be responsible for cleaning cemetery structures, headstones/flat makers, monuments, and roadways that are soiled or stained as a result of the Contractor’s performance. The Contractor shall wash down with water all soiled or stained structures headstones/flat markers, and monuments at the end of each workday Any such washing/cleaning shall be brought to the immediate attention of the COR prior to washing/cleaning.

At the end of each day, the Contractor shall remove all debris from the Cemetery site resulting from the work. The Contractor shall always ensure that rubbish and trash generated by the Contractor are kept clear of vehicular and pedestrian traffic throughout the site.

The Government will not provide receptacle(s) for disposal of debris related to this contract. The Contractor shall provide their own means of removing debris daily. The Contractor shall dispose of all debris and other waste materials at an authorized off-site location unless otherwise directed by the COR.

The Contractor shall dispose of all hazardous waste per the Resource Conservation and Recovery Act (RCRA) and all other applicable Federal, State, and Local laws and regulations. On-installation storage or disposal of hazardous waste is NOT allowed.

RESTORATION

The contractor shall remove, cut, alter, replace, patch, and repair existing work as necessary. Except as otherwise shown or specified, do not disturb any water, steam, gas, or electric services without prior approval of the COR or Contracting Officer. Existing work to be altered or extended and that is found to be defective in any way shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of the original construction, except as otherwise shown or specified.

Upon completion of Contract, Contractor shall deliver the work complete and undamaged. Existing cemetery features (lawns, paving, roads, and walks) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work. All restoration work shall be accomplished without undue delay.

At the Contractor's own expense, the Contractor shall immediately restore service and repair any damage caused by the Contractor's workmen/subcontractors to existing cemetery infrastructure.

USE OF ROADWAYS

The Contractor shall, under regulations prescribed by the Contracting Officer or COR, use only established roadways, or temporary roadways constructed by the Contractor when and as authorized by the COR or Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs, sidewalks, or similar construction the Contractor shall protect them from damage by well-constructed bridges. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

AVAILABILITY AND USE OF UTILITY SERVICES

This should be reviewed at the site visit and/or kickoff meeting as each site is different.

WORK PERFORMED BY OTHERS ON-SITE

The Government may undertake or award other contracts for additional work at or near the site of work for this contract. The Contractor shall fully cooperate with any other contractors and with Government employees and shall carefully adapt scheduling and performance of work, and needing any direction, it shall be provided by the COR. The Contractor Superintendent shall be responsible for reporting to the COR any problems or questions that may arise with any other personnel on-site during the period of performance of this contract. The Contractor Superintendent shall not take it upon him or herself to resolve any problems or issues with other on-site contractors or employees but rather will leave it to the COR to resolve the issue.

REPORTING AND RECORD KEEPING

The Contractor Superintendent shall report daily to the COR. This DAILY check-in is mandatory and shall be at a time agreed upon by the COR and the Contractor Superintendent. The contractor shall provide all AS-BUILDS drawings to the District Engineer, Contracting officer, and COR before the final inspection.

A list of scheduled ceremonies will be provided to the Contractor Superintendent the week prior to the scheduled events, and a list of scheduled committal services will be provided daily. The Contractor Superintendent shall be solely responsible for ensuring that no contract work causes any committal service, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity or security of the event is compromised. The Contractor shall be solely responsible for staying abreast of all such upcoming events and when in doubt, he/she must ask the COR.

WORK HOURS

Work may be performed during the specified cemeteries' daily hours, Monday through Friday except observed Federal Holidays or unless otherwise directed by the COR. At the contractor's request and with the written permission of the CO, work may also be permitted to be scheduled during weekends and/or Holidays. When situations prohibit work completion during the normal work week, (such as weather-related or contractor-caused delays), then the Contractor will make arrangements with the COR to work on weekends, as needed, to meet the requirements of performance within the period specified and only authorized in writing by the Contracting Officer. The Government will not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified period of performance.

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