P03 Justification Operating Room Light Systems Replacement_Redacted.pdf

This is a Sole Source Justification under Simplified Procedures for Certain Commercial Items for the Department of Veterans Affairs (VA).

The Margaret Cochran Corbin VA Medical Center is procuring six Steris HarmonyAIR ALYON dual ceiling mounted surgical lights with associated drop tubes, ceiling plates, and wall control boxes, plus two Harmony Air ALYON Triple ceiling mounted surgical lights with accessories. The procurement also includes deinstallation of existing lights, installation of preassembled lights, disposal services, travel for a field trainer, customized training for up to five trainees, project design and coordination support, and delivery to the building interior. The total quantity of lights is eight units across operating rooms 1-8. Pricing will be firm-fixed price, and the acquisition will be awarded as a new contract. The requirement is restricted as a total small business set-aside to promote competition among qualified authorized distributors. The Contracting Office reached out to the original equipment manufacturer (Steris Corporation) on March 23, 2026, and identified two authorized distributors capable of fulfilling the requirement. Market research confirmed that the Steris ALYON is the only light on the market with four adjustable pattern size options in the 6.7 to 11 inch range, features built-in obstruction sensors that automatically optimize surgical field illumination, and operates with a color rendering index of 98—capabilities not available from competing surgical lighting systems. The justification supports restricting competition based on the contractor's unique qualifications, ensuring fair and reasonable pricing through competition among the identified authorized distributors.