36C24226Q0511.docx

SUBJECT*

EQUIPMENT - OPERATING ROOM LIGHT SYSTEMS REPLACEMENT

GENERAL INFORMATION

Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Buffalo NY 14215

POINT OF CONTACT*

Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570

PLACE OF PERFORMANCE

423 East 23rd Street

New York NY

ADDITIONAL INFORMATION

DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation for the brand name only purchase of Steris HarmonyAIR ALYON Operating Room Lighting System.

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for small business.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing, with a small business size standard of 800 Employees.

The FSC/PSC is 6515 Medical and Surgical Instruments, Equipment, and Supplies.

The Margaret Cochran Corbin VA Medical Center is seeking to purchase six (6) brand name only Steris Harmony Air ALYON dual ceiling mounted surgical lights with their associated drop tubes, ceiling plates and wall control boxes. Two (2) Harmony Air ALYON Triple ceiling mounted surgical lights with their associated accessories are also required. In addition to this equipment, delivery, installation, deinstallation, disposal, and clinical and technical training services are required. The current ceiling mounted surgical OR light fleet is past the recommended replacement date and any further maintenance of this equipment is considered beyond economical repair.

Place of Performance/Place of Delivery

423 East 23rd Street New York, NY

All interested companies shall provide quotations for the following:

Supplies/Services

Surgical

Other Requirements:

1. Deinstallation of Existing Operating Room Lights – Operating Rooms 1-8 Safe removal and disconnection of current OR lights, ensuring adherence to infection control and VA facility requirements.

2. Installation of Preassembled Harmony Lights, No FPM – Operating Rooms 1-8. Includes mounting, leveling, securing, wiring, and testing of the ALYON dual light assemblies.

3. Disposal of Removed Lights Per VA, federal, and environmental disposal regulations.

4. Travel for Service Field Trainer On‑site support by a certified specialist.

5. Customized Training Includes hands‑on in person - sessions for surgeons, nurses, biomedical engineering, and facilities staff covering operation, troubleshooting, and maintenance. Technical training for Biomedical Engineering must be provided.

6. Project Management, Planning, Design, and Coordination End‑to‑end coordination with VA engineering and BIOMED, safety teams, infection‑prevention staff, and OR managers to ensure minimal disruption.

7. Inside Delivery – White Glove Delivery Secure in‑facility transport to designated OR storage or staging areas, respecting sterile environments and VA logistics protocols.

Contractor Responsibilities:

· Deliver all equipment in manufacturer sealed condition

· Deliver equipment within 6 months of contract award

· Provide a one year equipment warranty on all devices

· Verify ceiling structure compatibility prior to installation

· Comply with VA infection control standards and ICRA requirements

· Coordinate scheduling to avoid interference with ongoing clinical operations

· Provide manufacturer certified installation, project management, and clinical and technical training personnel

· Provide all necessary tools, lifts, and safety equipment

· Deinstall and dispose of each existing surgical light

· Install each ceiling mounted light following manufacturer procedures

· Complete installation of all equipment within 2 months of equipment delivery

· Test each lighting system for functionality, structural integrity, and alignment

· Provide written documentation of installation and test results within 24 hours of installation completion

· Provide at least one day of clinical training for end users

· Provide at least one day of technical training for Biomedical Engineering staff

· Provide all onsite training services within 1 months of completed equipment installation Delivery shall be provided no later than 180 days after award.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul. VAAR clauses and provisions may be accessed electronically at http://www.va.gov/oal/library/vaar/index.asp (VAAR).

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023) (DEVIATION OCT 2025) 52.225-2 Buy American Certificate (Oct. 2022) – Certificate MUST be submitted as applicable and signed for consideration.

All quoters shall submit the following: Quote, Letter of Authorization to Distribute, 52.225-2 Buy American Certificate (Oct. 2022)– Certificate MUST be submitted as applicable and signed for consideration.

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024) 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023) 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-7 System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025) 52.204-13, System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025) 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025) 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025) 52.219-6, Notice of Total Small Business Set Aside (NOV 2020) (DEVIATION NOV 2025) 52.219-8, Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025) 52.219-14, Limitations on Subcontracting. (OCT 2022) (DEVIATION NOV 2025) 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) 52.219-33, Nonmanufacturer Rule. (SEP 2021) (DEVIATION NOV 2025) 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025).

52.222-19, Child Labor-Cooperation with Authorities and Remedies. (MARCH 2026) (DEVIATION NOV 2025) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025) 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025) 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.225-1, Buy American-Supplies (OCT2022) (DEVIATION NOV 2025).

52.225-2 Buy American Certificate (Oct. 2022) – must be completed as applicable and signed for offer to be considered.

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.229-3, Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025) 52.233-3 Protest after Award. (AUG 1996) (DEVIATION NOV 2025) 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025) 52.240-91, Security Prohibitions and Exclusions. (DEVIATION NOV 2025) 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025) 52.252-5 Authorized Deviations in Provisions (NOV 2020) 52.252-6, Authorized Deviations in Clauses (NOV 2020) 852.203-70, Commercial Advertising (MAY 2018) 852.212-71, Gray Market and Counterfeit Items (Feb 2023) 852.222-71, Compliance with Executive Order 13899. (DEVIATION) (APR 2025) 852.232-70, Commercial Advertising (MAY 2018) 852.232-72, Electronic Submission of Payment Requests (NOV 2018) 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018) 852.233-71, Alternate Protest Procedure (SEP 2018) 852.242-71, Administrative Contracting Officer (OCT 2020) 852.246-71, Rejected Goods (OCT 2018) 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

All quotes shall be sent to Janelle Bonafede | Janelle.Bonafede@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Technical Capability: Offeror has the capability of meeting all requirements of the Statement of Work and is authorized to provide all requested equipment.

(ii) Price: The Government will evaluate the price by adding the total of all line-item prices. The total Evaluated Price will be that sum.

(iii) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

A) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

B) FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023) (DEVIATION OCT 2025) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than April 21, 2026 at 16:00.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Janelle Bonafede Contracting Officer Network Contracting Office (NC02), Supply Team 1 Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

See attached document: P03 Justification Operating Room Light Systems Replacement_Redacted.

See attached document: Buy American Certificate FAR 52.225.

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