P01-Construction SOW (578-17-044).docx

Statement of Work

Demolition of Quarters Buildings and Garages Project 578-17-044

April 24, 2023

A) Mission.

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Edward Hines VA Hospital. Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals.

The goal of this project is the demolition of the Quarters buildings and the associated garages.

C) Current Conditions.

Built in 1929, the Quarter buildings (23, 24, 25, 26, 27, 28, and 29) as well as their associated garages (31 and 32) are underutilized. The buildings are mostly vacant and, in some cases, used for storage. Most of the buildings have environmental concerns such as mold, asbestos, lead paint and extensive Facility Conditions Assessment (FCA) deficiencies. Several of the buildings are dilapidated beyond the point of repair.

D) Justification.

The demolition of these structures adheres to other federal guidance including:

1) Presidential Memo, Disposing of Unneeded Federal Real Estate (2010).

2) OMB Memos for Freeze the Footprint (2012, 2013) and Reduce the Footprint (2015-2020).

3) VA Mission Act of 2018, to repurpose or dispose of real property that no longer meets VA needs.

Additionally,

1) The reduction of unneeded real property enables funds to be redirected for enhanced Veterans services.

2) The demolition of vacant structures will enable new space for construction of new facilities

E) Objectives.

The objectives of this project are to:

F) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

G) Requirements.

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-demolition site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.

b. Unless otherwise stated the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the jobsite for the duration of the project. The Contractor will update the postings when new documents are issued.

4) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e., above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

5) Project Pay Applications:

a. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

b. Certified payroll documents shall be submitted to the COR weekly.

c. Approval of all invoices will require documents to be current.

6) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

7) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Planned utility shutdowns should be indicated on the project schedule.

8) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of demolition.

b. No work shall be started prior to review and approval by the COR.

9) Certifications:

a. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of demolition.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

10) OSHA Certification:

a. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

11) Post-Award meeting:

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition.

c. The Contractor shall schedule and attend a “Page-Turn” meeting in which the Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing demolition activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

H) Scope of Work.

The Scope of Work for this project includes all labor, management, and materials for demolition of Quarters Buildings (23, 24, 25, 26, 27, 28, and 29) and Garages (31 and 32). All measurements/dimensions are approximate. The Contractor must verify all measurements/dimensions.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.

Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Continued Use.

a. The Medical Center maintains operations 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The Fisher House (Building 100) will continue serving patients and patient families during the demolition period in areas adjacent to the work area.

2) Demolition.

a. The contractor shall execute the work for the demolition of Quarters Buildings (23, 24, 25, 26, 27, 28, and 29) and Garages (31 and 32) per this SOW including all attachments; specifically, Attachments 1, 2, and 3.

3) Phases.

a. The project is to be completed in one singular, uninterrupted phase.

4) Hazardous Conditions.

a. While the asbestos survey is provided with Attachment 3, all painted surfaces should be presumed to contain lead-based paint.

b. Mold is prevalent in the structures due to their advanced level of deterioration.

c. The building and structures have been known to house native wildlife such as squirrels, raccoons, skunks, etc.

d. The dilapidated conditions have deteriorated and compromised structural elements include floor joists, wall studs, masonry, and roof rafters.

e. The contractor should assess the buildings ahead of their demolition and develop the appropriate safety plan.

5) Salvaged Materials.

a. The station requests that 25 whole bricks be salvaged, cleaned, and delivered to the COR for memorabilia.

b. The wood carvings in the fireplace mantel from Buildings 25 East and West units, 26 East and West units, 28 East and West units, and 29 East and West units (8 pieces in total) are to be salvaged, cleaned, and delivered to the COR for memorabilia. See the image below as a reference.

c. The brown carving mounted on the wall between the front door and stairs from Buildings 25 East unit (1 piece in total) is to be salvaged, cleaned, and delivered to the COR for memorabilia. See the image below as a reference.

d. The wood carvings in the fireplace mantel from Buildings 27 (1 piece in total) is to be salvaged, cleaned, and delivered to the COR for memorabilia. See the image below as a reference.

e. The ceiling mounted light fixture from Buildings 27 (1 piece in total) is to be salvaged, cleaned, and delivered to the COR for memorabilia. See the image below as a reference.

f. The transom glass with wood transom sashes above the entry to Buildings 24 East unit, 25 East and West units, 26 East and West units, 28 East and West units, and 29 East and West units (9 pieces in total) are to be salvaged, cleaned, and delivered to the COR for memorabilia. See the image below as a reference.

I) Constraints.

1) Work hours for EHVAH staff are from 7:30 am until 4:00 pm, Monday through Friday.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) Exploratory demolition is permitted but must be coordinated with the COR.

4) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

5) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

6) All Contractors visiting the jobsite will need to receive a temporary PIV badge. The procedure to follow is:

a. Contractors must FIRST get their fingerprints done by Human Resources located in Building 17.

b. It takes between 3-5 days at least for fingerprints clear.

c. Once fingerprints have cleared the person requesting a badge can be sponsored.

d. The Contractor must then complete a “Request for a PIV card” form. See Attachment 12 and then turn in to the Engineering Services.

e. The Contractor can then be sponsored upon verification the fingerprints have been cleared.

f. Once the Contractor has been sponsored the COR, they can call PIV (708) 202-5170 to arrangement for issuance of a PIV for badge.

J) Tasks and Responsibilities.

A pre-demolition (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

1) Pre-demolition Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Demolition Security Plan: Defines both physical and administrative security.

c. Demolition Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Demolition Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or demolition.

2) Demolition Period: The Contractor shall provide the following during demolition services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Attending biweekly demolition meetings which are facilitated by the COR.

c. Submit RFI’s during demolition as necessary.

d. Issue biweekly field reports of demolition progress to the COR.

e. Attend field inspections and punch list inspections as requested by the COR.

3) Demolition Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the Contractor and generate as recorded drawings and specifications.

K) Deliverables.

1) The Contractor shall provide all submittals required by the Specifications Book.

L) Time Frames.

1) This project shall be completed within One Hundred Twenty (120) calendar days once NTP is issued.

a. Phasing – This project shall be executed in one single, uninterrupted phase.

b. Pre-demolition (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

c. Pre-Demolition Period duration is NTP + 30 calendar days. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Logistics Plan.

2. Demolition Security Plan.

3. Demolition Phasing Plan.

4. Submittal Registry.

5. Accident Prevention Plan.

6. Activity Hazard Analyses.

7. Demolition Schedule.

8. Schedule of Values.

9. Existing Conditions Survey.

10. Infection Control Plan.

11. Quality Control Plan.

12. Environmental Protection Plan.

13. Document Submissions.

14. Demolition Debris Management Plan.

15. Certificates, Licenses, and Training Documents.

16. Obtain PIV badges.

d. Demolition Period - To be determined based upon the approved schedule for demolition. The estimated demolition period is 60 calendar days with all product submittals to be delivered prior to the start of demolition to the COR for review and approval. No demolition shall be started without the review and approval from the COR for those items listed in the Pre-Demolition Period unless authorized in writing by the COR or the CO.

e. Demolition Closeout Period duration is NTP + 120 calendar days. The Contractor shall submit within 15 calendar days from EHVAH acceptance of the completed punch list items and commissioning reports (if applicable). Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. Waste Reports.

8. Existing Conditions Re-survey.

M) Performance Monitoring.

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this demolition project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

O) Risk Control.

1) Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

1) GFE.

a. None.

2) GFI.

a. None.

Q) Point of Contact at the EHVAH.

1) Lawrence Doyle Chief of Project Planning Section Engineering Service Edward Hines Jr. VA Hospital Department of Veterans Affairs 5000 S. Fifth Avenue Building 2, Room 117 Hines, IL 60141-5000 lawrence.doyle2@va.gov Phone: 708-202-8387 ext. 24017

FAX: 708-202-2167

image3.jpeg image4.jpeg image5.jpeg image6.png image1.jpeg image2.png