OrderingProcedures_F108 Modules.pdf

ORDERING PROCEDURES

Remanufacture of F108 Module 13/15 and Module 14 Low Pressure Turbine Multiple Award IDIQ Contract

1. GENERAL INFORMATION

1.1. Services will be procured with the award of delivery orders issued against the Indefinite Delivery, Indefinite Quantity Multiple Award contract (MAC IDIQ) in accordance with (IAW) FAR 16.505 and its supplements. Should there be a conflict between FAR 16.505 (and its supplements) and this document, FAR 16.505 (and its supplements) shall take precedent.

1.2. The Contract Line Item Number (CLIN) structure on each order will reflect the Firm Fixed Price (FFP) for each line item and must strictly follow the CLIN structure outlined in the IDIQ contract. There are two types of delivery orders that will be awarded under this MAC IDIQ:

1.2.1. Virtual Post Award Conference Delivery Order: Each awardee will receive an initial delivery order for CLIN 0011 Post Award Conference. Each awardee will be subject to attend a post award conference to occur no less than 45 days after contract award.

1.2.2. Subsequent Delivery Orders. After initial delivery orders are awarded, the Government may order additional services, up to the stated contract maximum value, throughout the term of this contract IAW with the procedures at FAR 16.505 and in this ordering procedures document.

1.3. Ombudsman: Contract clause DAFFARS 5252.201-9101 designates a delivery order Ombudsman for the MAC IDIQ.

2. DELIVERY ORDER PROCEDURES (SUBSEQUENT DELIVERY ORDERS)

2.1. Delivery orders shall be issued on a firm-fixed price (FFP) basis.

2.2. Unless a Fair Opportunity Exception exists IAW with FAR 16.505(b)(2), the Contracting Officer will issue a Fair Opportunity Proposal Request (FOPR) to all IDIQ Awardees via direct electronic communication, typically email. All IDIQ Awardees are encouraged to compete for orders. Each IDIQ Awardee shall evaluate the opportunity and determine whether to submit a proposal. A minimum of 1 FOPR response annually is required from each IDIQ awardee to ensure continued viability of the MAC structure.

2.3. FOPR: Unless otherwise specified in a FOPR, the following defines the fair opportunity process, how DOs will be processed and priced, and how DOs will be awarded.

2.3.1. The PCO will initiate the FOPR process by sending a written FOPR and attachments (hereafter referred to as FOPR package) to the IDIQ Awardees. The FOPR letter will include, at a minimum, the following information:

2.3.1.1. Proposal Due Date

2.3.1.2. Description of required supplies and quantities required (CLINs solicited)

2.3.1.3. Delivery Information

2.3.1.4. Statement informing Contractors whether a single or multiple orders are contemplated

2.3.1.5. Statement requiring rationale for no proposal if contractor does not intend to bid on the FOPR

2.4. Proposal Submission Process

2.4.1. The amount of time for proposal submission will be stated in individual FOPRs.

2.4.2. All IDIQ Awardees are highly encouraged to submit a proposal for every FOPR under this contract.

2.4.3. If no proposals are received, the Government may revalidate the FOPR requirement. The validation process may include exchanges with some or all of the Contractors to determine the concerns about the FOPR requirement. Should the requirement be valid, the PCO may re-issue the FOPR package.

2.5. Proposal Evaluation Process

2.5.1. The Government reserves the right to award orders without interchanges.

However, the Government also reserves the right to conduct interchanges if determined necessary by the Contracting Officer. The Government may conduct interchanges with one, some, none or all Offerors at its discretion, if determined to be part of the fair opportunity process.

2.5.2. Subsequent delivery order proposals will utilize Delivery Schedule Compliance and Price as the evaluation factors, where Delivery Schedule Compliance is more important than Price. Award will be made to the offeror(s) who are currently performing in accordance with previous DO schedules and with the lowest total evaluated price (TEP) and whose proposal conforms to the solicitation requirements (to include all stated terms, conditions, representations, and certifications). Price proposals will be evaluated as follows:

2.5.2.1. Completeness: Proposals will be reviewed for completeness. Incomplete proposals will be considered ineligible for award.

2.5.2.2. Price Reasonableness: The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through price analysis techniques as described in FAR 15.404-1(b)(2).

2.5.2.3. Balance: Proposals will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the Offeror explaining variances that appear unbalanced. Proposals that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items (including sub line items) is significantly over or understated as demonstrated by application of price analysis techniques, such that:

2.5.2.3.1. There is reasonable doubt the offer would result in the lowest overall cost to the Government, even though it is the lowest priced Offeror; or

2.5.2.3.2. The offer is so grossly unbalanced; its acceptance would be tantamount to allowing an advanced payment.

2.5.2.4. Total Evaluated Price (TEP): The TEP will be calculated as the sum of the total proposed prices for all separately priced line items (including sub line items). The TEP for each separately priced line item shall be calculated as the proposed unit price multiplied by the FOPR quantity.

3. SUCCESSFUL AWARDEE: Once the ordering CO determines affirmative responsibility of the offeror(s) with the lowest TEP, notice will be provided via direct electronic communication, typically email.

4. POST AWARD NOTICE & DEBRIEFINGS: IAW FAR 16.505(b)(6), post-award notices to unsuccessful awardees are only required for orders exceeding $7.5M and debriefings only required upon request.

5. OTHER RELEVANT INFORMATION

5.1. PROTESTS: IAW FAR 16.505(a)(10) a protest is not authorized in connection with the issuance or proposed issuance of an individual order except a protest on the grounds that the order increases the scope, period, or maximum value of the contract under which the order is issued; or a protest of an order valued in excess of $25 million. Protests may only be filed with the Government Accountability Office, in accordance with the procedures at FAR 33.104.

5.2. PROPOSAL PREPARATION: The contractor shall assume all costs associated with preparation of proposals for DO awards under the proposal process. The Government will not reimburse awardees for proposals as a direct or indirect charge.

5.3. FOPR CANCELLATION: In the event issues pertaining to an issued FOPR cannot be resolved, the PCO reserves the right to withdraw and cancel the proposed FOPR. In such event, all MAC contractors shall be notified in writing of the CO's decision. This decision is final and conclusive and shall not be subject to the "Disputes" clause or the "Contract Disputes Act."

5.4. ON-RAMPING

5.4.1. The Government reserves the unilateral right to reopen competition or “on-ramp” additional contractors at any time during the term of the contract. The Government may choose to on-ramp any number of new awardees when the Contracting Officer determines it is in the Government’s best interest to do so in order to enhance the competitive environment of FOPRs under the originally awarded IDIQ contracts. This may be due to any reason.

5.4.2. When an on-ramp is used, the Government will advertise the reopening of the competition on SAM.gov, and new awardees shall meet the criteria established in the initial solicitation; this includes all evaluation criteria. The evaluation and selection of awardees for any on-ramp will be exactly the same as the evaluation and award criteria used for the initial basic contract awards. Any new awardees will compete with any existing or remaining Contractors for all delivery orders.

5.4.3. The reopened solicitation may contain additional or updated clauses that were revised since the initial solicitation. In the event an “on ramp” is used, Contractors with existing basic contracts will be notified of any clause additions or updates which will be incorporated via a bilateral modification.

5.4.4. Any additions due to on-ramps will not impact the contract maximum and the ordering period for new awardees will not exceed the overall maximum term of the original ID/IQ contract (i.e., will not extend past the dates established at initial award).

5.4.5. The Government will not consider unsolicited requests.

5.5. OFF-RAMPING

5.5.1. The Contracting Officer reserves the unilateral right to Off-Ramp non-performing

Contractors. Contractors that are Off-Ramped will have no active delivery orders at the time of the Off-Ramping. The Off-Ramp process under an IDIQ contract encompasses several methods by which the Government may exercise its right to remove a contractor. The Off-Ramp methods include, but are not limited to:

5.5.1.1. Debarment, suspension, or ineligibility as defined in FAR Subpart 9.4.

5.5.1.2. Termination as defined in FAR 52.212-4.