DAAE0798DT061DG01.pdf

CONTROL No. ACA090142

Program/Item: Sustainment & Support of the

Mobile Parts Hospital

Est. Dollar Value: $4,169,638.00

CMO # 10-011

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

CONCURRENCE SHEET

CMO CONTROL No. 10-011

Program/Equipment: OP 3 Extension for Sustainment & Support, Mobile Parts Hospital (MPH).

Authority: 6.302-2(a)(2) ______ Amount: $4,169,638.00

Prepared by: Typed Name: Brandon Stevens DSN: _793-2374__

Title: Contract Specialist______ Date:_23 SEP 09_

PCO: Typed Name: _Christine Carson DSN: _793-4301___

Title: __Contracting Officer____ Date:__9 OCT 09________

Technical: Typed Name: _Robert A. Rossi_____DSN:__880-2168___

Title: Competency Director, LRED_Date: _1 Oct 09__

Requirements: Typed Name: _Gary Ingersoll_______DSN: _793-0657_

Title: _ Assoc Director Industrial Base Opns Date:1 Oct 09

COORDINATION:

AMSTA-LR _//s// Russell W. Bottom 9 Oct 09_

(concur) (signature) (date)

Mobile Parts Hospital

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Agency: U.S. Army TACOM Contracting Center, Rock Island, IL 61299-7630.

2. Description of Action: This action will result in a six-month extension of Time and Materials contract DAAE07-98-D-T061/DG01, option period 3. Award of this item is projected for the 4th

Quarter of FY09 and Operations and Maintenance Army (OMA) funds will be used. An acquisition plan is not required because it does not meet the dollar threshold for an acquisition plan.

3. Description of Supplies/Services:

There is an urgent requirement to extend option period 3 of the Mobile Parts Hospital (MPH) contract which includes labor, materials, and logistics support. The estimated dollar value is

$4,169,638.00. A new contract award for the continued sustainment of the MPH was planned for the first quarter of FY10. As such, an approved J&A authorizing sole source procurement to

Honeywell, in accordance with 6.302-1, was obtained for $9M in April 2009. Due to evolving requirements, including the deployment of a 4th module and the anticipated deployment of a 5th module, an amendment to this J&A was submitted increasing the ceiling price to $19.5M. This amendment was approved by Harry Hallock in June 2009. The anticipated new award date has been delayed until the end of second quarter 2010, therefore creating an urgent requirement to extend the current option period 3 of the existing contract. The proposed option period 3 extension, resulting in modification 15 of the contract is intended to act as a “bridge buy” for sustainment and support of the MPH until a new contract can be established. This “bridge buy” was determined to be required in late August 2009 when it became apparent the follow-on contract could not be executed by the end of the existing option period. This action will revise the period of performance of option period 3 to 23 MAR 2009 thru 22 MAR 2010.

4. Authority Cited: 10 USC 2304(c)(2), Unusual and Compelling Urgency as authorized by FAR

6.302-2.

5. Reason for Authority Cited:

As authorized by FAR 6.302-2, procurement by other than full and open competition is necessary in order to avoid a lapse in sustainment and support of the MPH modules under the current MPH contract; DAAE07-98-D-T061/DG01 with Honeywell. Per modification 15 to the contract, option period 3 ends on 28 Sep 09. The establishment of a new contract is projected to

Mobile Parts Hospital occur 2 nd

Qty FY10 (J&A Control #ACA090056 was approved on 25 Jun 09). J&A number

ACA090056 authorizes pursuit of a new procurement to result in a one-year time and materials type contract with two 100% option periods under the authority of FAR 6.302-1, Only One

Responsible Source (Honeywell).

Although an approved J&A was in place in June, the details of the SOW could not be solidified which caused delays in the solicitation and award phase of the new effort. This effort normally takes 180 days to complete. As a result of the unforeseen changes to the demand, the SOW could not be solidified in time to award the new contract in order to avoid a break in service for the Mobile Parts Hospitals.

It was immediately and urgently necessary to issue an extension to option period 3 via modification 15 of the current contract in order to prevent a lapse in MPH support between the end of the period of performance on 28 SEP 2009 and the development of the new contract in the

2nd Quarter of FY10.

6. Efforts to Obtain Competition: Due to the urgency of this proposed contract action and in accordance with FAR 5.202(a)(2), a synopsis will not be posted for this action. However, every effort will be made to alert other potential contractors and subcontractors for the new follow-on contract. The follow-on procurement action will be synopsized in the FedBizOps to alert interested contractors and subcontractors.

7. Actions to Increase Competition: Because the current requirement is considered urgent, no additional efforts will be performed to obtain additional competition for this procurement.

Honeywell is the supplier of the existing contract and is currently responsible for providing numerous personnel for staffing and maintaining the MPH modules . The cadre of expertise provided by Honeywell includes experienced technicians that are not only technically superior, but understand the unique culture in XXX. In addition to the skilled cadre of technicians in

XXX, Honeywell provides a wide variety of logistical support to the program; these logisticians have been with the MPH program since 09 March 2006 and have a unique understanding of the goals and objectives established by the MPH Program Manager.

8. Market Research: The current contract for sustainment of MPH was solicited for full and open competition in 2006 of which only two proposals were received due to the complexity of the task. Of the two proposals, Honeywell (formerly Dimensions International) was awarded the contract. Due to the urgency of the requirement and the previous authorization for sole source procurement per J&A control number: ACA090056, no further market research was conducted for this action.

9. Interested Sources: To date, no other sources have expressed an interest in writing. In

Mobile Parts Hospital accordance with FAR 5.202(a)(2), the proposed contract action will not be synopsized.

10. Other Factors:

Procurement History: Sustainment of Mobile Parts Hospital

Contract: DAAE07-98-D-T061 DG01

Contractor: DIMENSIONS INTERNATIONAL, INC (now Honeywell)

Award Date: March 09, 2006

Competitive Status: full and open competition

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

Name: XXXX Date: 1 October 2009_

Title: Director, Logistics Research & Engineering Dir, ARDEC Signature: _//Signed//_

12. Technical Certification /Requirement Certification: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

Name: XXXXX Date: __1 October 2009___

Title: Associate Director Industrial Base Operations Center Signature: //Signed//

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost for this contract action will be fair and reasonable based on a price/cost analysis. Certified cost and pricing data will be required.

Name: __Christine Carson________ Date: __09 October 2009____________________

Title: __Contracting Officer______ Signature: ___//signed//________________________

14. Contracting Officer Certification: I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Mobile Parts Hospital

Name: Christine Carson Date: ____09 October 2009_________

Title: Contracting Officer Signature: ___//signed//______________

Mobile Parts Hospital

APPROVAL

Based on the foregoing justification, I hereby approve the extension of option period 3 via modification 15 of the current contract for the sustainment and support of the Mobile Parts

Hospital (MPH), at a total estimated value of $4,169,638.00, on an other than full and open competition basis pursuant to the authority of 10 USC 2304(c)(2), subject to the availability of funds, and provided that the services and property described herein have otherwise been authorized for acquisition.

DATE: 13 October 2009 SIGNATURE: //signed//______________

LA RUTH SHEPHERD

Competition Advocate