RFP 20-23094 QA FINAL.pdf

Number Section Question Response

General

Is there an Incumbent vendor, would you be able to provide the contract details (such as: Vendor Name, Contract Number, Award Date, Value)?

The current Vendor is Aramark Sports and Entertainment Services, LLC, OPM contract 24361818C0009, expires 07/31/2020.

2 General Is the estimated ceiling value for this effort greater than $250,000? Yes.

3 PWS Section 2.2.3.3

This section is missing deliverables that are mentioned in Section

7.2 of the PWS. Can the Government clarify whether PWS 7.2 deliverables are to be submitted with material specified in Section

2.2.3.3 and the Eval Criteria, and if so, whether they are excluded from the 80 page limit? Also, if said deliverables are required and exempt from page count, can we include them in separate Exhibits or Appendices?

Pre contract award deliverables are to be submitted with material specified in Section 2.2.3.3 and will count towards the 80 page limit - Post contract award deliverables are due at time of award/Phase-in.

Pre contract award deliverables are required and are not exempt from page count.

4 PWS Section 2.2.4.1

Is it required that we copy the Excel pricing sheet and put it in our PDF price proposal in addition to submitting the Excel file? It is not required to copy to the pdf Price Proposal.

5 PWS Section

4.1 1b

In the Prior Experience section, it references we can submit 3-5 projects. Will offerors be given a higher score if they submit 5 projects instead of just 3.

No, Past Performance will be rated on the totality of submitted responses.

PWS Section Eval Criteria 4.2.1

The RFP states that proposals may be rejected if unbalanced. Has OPM established a IGE or what is balanced versus unbalanced in price?

Offerors are cautioned that any proposal may be rejected as non-responsive if it is materially unbalanced as to prices for the entire five years of the contract. A proposal is unbalanced when it is based on prices that are significantly understated for some work and prices that are significantly overstated for other work.

7 PWS Section

4.1 1c

Will Teaming Agreements be excluded from the page count, and if so, can they be included as an Exhibit or Appendix? See reponse #3.

8 PWS Section 3 PWS Section 3 says that OPM will provide maintenance supplies and equipment. Can you please confirm which maintenance supplies and equipment OPM will provide?

The current Inventory consists of a 30-60 day standard supply of items needed to complete minor repairs such as light bulbs, electrical, plumbing, building maintenance, etc. Inventory is maintained through the NTE Equipment, Components, and Parts CLIN (6.6.5). A full equipment and supply inventory will be provided as part of the transition phase.

9 PWS Section 6.1

Are the Contract Manager/Project Manager, and Facility Manager required to be full-time on-site key personnel? Yes.

10 PWS Section 6.2.6.5

Who provides insurance for the vehicles used for off-site services? The Contractor will provide insurance on the vehicle.

11 PWS Section 6.3.5

Is mulch part of the FFP? Yes.

12 PWS Section

6.3.7 Is the cost of dead plants and tree replacements part of the FFP? This will be a reimburseable cost covered under the not-to-exceed

Contract Line Item 6.3.21 Additional Work.

13 PWS Section 6.3.16

Who provides the equipment if heavy snow removal is required and if the snow must be removed from the facility?

The Contractor is responsible for providing equipment for heavy snow removal.

14 PWS Section

6.3.18 Will the Government reimburse for all heavy snow removal?

The Government will furnish tools and equipment for standard snow removal. In the event of a major snow event, the contractor will submit an emergency services plan to the COR, identifying additional labor, equipment, parts and materials necessary to perform the service. The COR will determine if additional costs will be covered under section 6.11 EMERGENCY SERVICES.

15 PWS Section 6.3.19

Is the cost of the outside dumpsters for recycling and remove of the contents part of the FFP? Yes.

16 PWS Section 6.4.1

Who provides all the linen when linen items need to be replaced? The contractor is responsible for the replacement linen under the

FFP.

17 PWS Section 6.5

Are all the meals (breakfast, lunch, and dinner) part of the FFP?

Yes, with the exception of meals that fall under 6.5.8 Catering Events/Other Services as well as meals identified under 6.5.11 Meal Count System, Where chargebacks to guest accounts or the FEI house accounts - for which payment is due.

18 PWS Section 6.6.1

Are all costs, parts, materials, specialty vendors, equipment, etc. all part of the FFP?

Specialty vendors and labor for standard PMs under the GSA Guidelines are part of the FFP. Parts and materials are reimburseable costs covered under the Equipment, Components, and Parts NTE CLIN (6.6.5).

19 PWS Section 6.6.2.14

Is fuel for the generators part of the FFP? Fuel for the generator is a reimbursable cost under the Emergency NTE CLIN (see 6.11 Emergency Services).

20 PWS Section

6.6.5 Are all repairs 100% reimbursable?

Parts and materials are reimbursable under the Equipment, Components, and Parts NTE CLIN. Labor for minor repairs is covered under the FFP with the exception of requests for facility improvements or misc projects.

23094 - Solicitation No.: 20-23094, OPM/HRS/CLD/FEI Facility Engineering, Operations and Maintenance, and Conference Support Services

21 PWS

The PWS states “contractor will be responsible for the cleaning of thefacilities shower curtains, blankets, mattress pads, and other bedding, which are FEI’s property. Please define types & quantities of other bedding as well as frequency of cleaning.

The bedrooms in the Main building are supplied with a fitted and flat sheet, four pillow cases, a comforter, top sheet, blanket, two bath towels, two hand towels, two wash cloths, a bath mat and shower curtain. The bedrooms in the Pendleton and Gwin buildings (36 rooms) are supplied with a fitted and flat sheet, two pillow cases, two blankets, a bed spread, two pillow shams, a bed skirt, throw pillow, two bath towels, two hand towels, two wash cloths, a bath mat and shower curtain. The sheets and towels are changed out twice a week and/or as needed/requested.

22 PWS Section

6.11 Are emergency service calls 100% reimbursable?

On-call coverage overnight coverage (see 6.6.2.1) is part of the FFP.

Emergency service calls are covered under the NTE Emergency

CLIN.

23 PWS Section 6.14

PWS 6.14 states that a Contingency Plan must be submitted with the proposal, but this requirement is not mentioned in RFP Section

2.2.3 or the Evaluation Criteria. Can the Government clarify whether a Contingency Plan is required with proposal submission, and if so, is it excluded from page count and can it be submitted in a separate Appendix or Exhibit?

See response #3.

24 PWS Section 7.2

PWS Section 7.2 (Deliverables Chart) shows several Plans that it says must be submitted with proposals (i.e., Emergency Operation Plan, Contingency Plan, Insect and Disease Control Program, Phase-in/ Phase-out Operations Plan); however, these items are not included in RFP section 2.2.3 or in FAR 52.212-2 -- Evaluation -- Commercial Items with the other eval criteria. Are these Plans due with the proposal? If these Plans are due with the proposal: A) Will they be excluded from page limits? B) Will the Government modify RFP 2.2.3 and/or the Evaluation Criteria to include them? C) May they be submitted as separate Appendices or Exhibits? If these Plans are not due with the proposal, will the Government modify PWS sections 6.14 and 7.2 to reflect this?

2.2.3 provides the factors for evlaution. For all other questions, see response #3.

31 PWS Section 6.2.2

Please confirm the Government will be responsible for the purchase of supplies for the FEI supply operation area. Yes.

32 PWS Section 6.2.5

Please confirm the Government will be responsible for the purchase of all supplies for the reproduction services. Yes.

33 PWS Section 6.4

What is the frequency which the bedding & bathroom linen are changed out. See response #22.

34 PWS Section 6.6.2.1

Is there staffing requirements for holidays? If so is it part of the FFP? Are there any instances where there is a working holiday with classes in session where staffing would be required?

Yes. There could be instances where there is a working holiday with classes in session and staffing is required. This is part of the FFP. Service for non-working holidays will be as directed by the

COR.

35 Attachment 11 Electronic offer sheet does not accommodate the costs associated with the Phase-in/ Phase-out Operations Plan. Cost should be incorporated into the Base PoP.

36 PWS Section 7.1

The Deliverable requirement in 7.1 for the Laundry pick-up and delivery schedule is not listed as a deliverable in the 7.2 Deliverables Chart. Please update as necessary. Continuing on what specific Licenses and certifications in 7.1 are you requesting, and should that also be a deliverable in the 7.2 Deliverables Chart?

The Laundry and Dry Cleaning pick-up and delivery schedule will be added to 7.2 deliverables chart under post contract awards.

Licenses and certifications as stated throughout the PWS, should be a deliverable in 7.2 deliverables chart under Post contract award.

37 PWS Section 6.6.2.1

There is a discrepancy between the operation hours between section

6.6.2.1 and 6.6.2.4, 6.6.2.6, 6.6.2.7, 6.6.2.14, 6.6.2.15. The later states that we are to check the systems overnight but section 6.6.2.1 states our schedule is only 6:00A – 10:00P M-F and on-call overnight coverage. Was the statement about overnight on site check in error?

Remove the "during overnight shift" from the work standard requirement.

General

If there is an incumbent contract for the services that were released under Solicitation # OPM20R23094 (Facility Engineering, Operations and Maintenance, and Conference Support Services)? If so, could you kindly provide the contract number and the vendor name so I may identify this in FPDS?

See reponse #1.

39 General Please provide the total number of incumbent staff? (FT and PT) 24 full time positions and 12 part time positions.

40 General What is the total value of contract? See Response #2.

41 General What are the current Labor Categories? See Reponse #1.

General

We have noticed that the minimum font size for proposal text has increased from 11 point in the previous GSA iteration to 12 point, and that table text must now be 10 point minimum. Given that these changes increase the length of our original proposal far beyond the 80-page limit, and would force substantial rewrites and omissions.

Would OPM consider reducing the text size requirement to 11 point minimum and the minimum table text size to 9?

Proposals may use 11 point minimum front size and 9 point minimum font table tex size.

43 General What COVID-related activities, costs and standards does the government prefer?

Currently there are no related costs. All standards and activities are IAW CDC guidance.

Sheet1