Operations Management Overview Slides_Sept_2024.pdf

Agile Base and Worldwide Support

72d Air Base Wing

Operations Overview

Mr. Anthony Drummond, 72 ABW / CEOER

Duration: 60 Minutes Expected Outcome: Information Only

Contract Team

Contracting Officer Mr. Burl Sellers, AFSC/PZIOC

Contract Specialist Mr. Darian Permetter, AFSC/PZIOC

Agenda

0915-1000 – Brief 5 Min Break 1000-1100 – Q&A session

The Bottom Line The Contractor shall provide all personnel, equipment, tools, material, vehicles and fuel, supervision, and services necessary to perform Operations Management for base civil engineer tasks and functions as defined in the Performance Work Statement

(PWS).

The goal is to maintain, modify, operate, install, and perform scheduled/unscheduled maintenance/services on identified property and equipment to ensure safe, efficient, reliable operation, and to preclude premature degradation of property and equipment, ultimately resulting in NO IMPACT TO

THE TINKER AFB MISSION.

Overview

Tinker Facts 1,151 Facilities - 2nd & 3rd largest buildings in DoD >20.2 million Square Feet >17 million Square Feet (85%) Aircraft Maintenance or Operations

Facilities < 3 million Square Feet of Non-Industrial Spaces 2 Active runways 916 acres of pavement, 69 miles of NG pipe, 23 miles of IW pipe Specialized facilities:

Industrial Wastewater Treatment Plant Paint Hangars Jet Engine Test Cells Multi-dock aircraft hangars Boilers - low pressure and high pressure Chillers up to 2,000 tons and centralized plant capacity up to 12,000tons

Overview of Draft Documents Provided CLIN Structure Operations Management PWS Appendix A Appendix B Appendix C Exhibit A – Data Requirements

CLIN Structure CLIN # Title PWS Reference Number

X0001

Facility Sustainment Restoration Modernization (FSRM) Operations and Maintenance, Preventative Maintenance, Enhancement Work, and Scheduled/Unscheduled corrective maintenance

2.4, 2.6, 2.7, 4.1, 4.1.1, 4.1.2, 4.1.7, 4.2.1, 4.2.3, 4.2.4, 4.2.6, 4.2.6, 4.2.7, 4.2.8, 4.2.9, 4.2.10, 4.2.11, 4.2.12, 4.2.13, 4.2.14, 4.2.15, 4.2.16, 4.2.17, 4.2.19, 4.3.1, 4.3.2, 4.3.3, 4.3.4, 4.3.5, 4.3.6, 4.3.7

X0002 FSRM Quality Performance Indicator (QPI)

X0003

Facility Operations (FO) Requirements and Optimization, Demand Maintenance / Customer Service, Plant Operations, Facility Operations, Facility Projects, Work Request Work Group/Work Request Review Board, Planning, Building Automation Energy Analysis, Material Control

2, 2.1, 2.2, 2.3, 2.4, 2.6, 2.8, 3, 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.6.1, 3.6.2, 3.6.3, 6.6.4, 3.6.5, 3.7, 4.1.3, 4.1.5, 4.1.6, 4.2.2, 4.2.18

X0004 FO QPI

X0005 Predictability Based Maintenance Program (PdM)

(CSAG)

3.8

X0006 Predictability Based Maintenance Program (PdM)

(CSAG) QPI

CLIN Structure CLIN # Title PWS Reference Number

X0007 CSAG Pavements Clearance 4.1.4

X0008 CSAG Pavements Clearance (QPI)

X0009 Contractor Acquired Parts (Materials) - FO (Cost Reimbursement)

X0010 Contractor Acquired Parts (Materials) - SRM (Cost Reimbursement)

X0011 Contractor Acquired Parts (Materials) - CSAG (Cost Reimbursement)

X0012 Equipment Rental and Supplemental Services (Cost Reimbursement)

X0013 Deliverable Items (non-Priced)

X0014 Transition In

PWS Overview

The PWS - Section 1. Operations Management Provide management and execution of facility and infrastructure operations, maintenance and repair, materiel control, work planning, customer service, service contract management, and operations engineering capabilities

Additionally, this includes emergency conditions and contingency operations when necessary

Standard Air Force CE Operations Organization Not required to organize in this manner Provided for reference See next slide

*Not required to organize in this manner

Levels of Service

The LoS funded by Government will establish the workload effort for a given contract period

Minimum Team Compliment (MTC) Required minimum amount of staffing necessary for effective performance as determined by the Government

CLIN DESCRIPTION IMPLEMENTATION

X001 FSRM

LoS 1 – MTC: 275 LoS 2 – MTC: 260 LoS 3 – MTC: 235

X003 FO

LoS 1 – MTC: 118 LoS 2 – MTC: 118 LoS 3 – MTC: 118

X005 PdM

LoS 1 – MTC: 15 LoS 2 – MTC: 15 LoS 3 – MTC: 15

X007 Pavement Clearance

LoS 1 – MTC: 2 LoS 2 – MTC: 2 LoS 3 – MTC: 2

LoS & MTC Cont’d

The PWS - Section 2. Requirements and Optimization Provide all supervision, leadership, and management required to satisfactorily fulfill all operations and maintenance (O&M) activities Perform supporting work associated with the acquisition of real property or

Real Property Installed Equipment (RPIE) including all maintenance design reviews, document preparation, inspection, commissioning of new equipment prior to the acceptance of work, and attend operational training, walk throughs and related activities

Ensure facility and infrastructure system updates are recorded in respective IT system/database within 60 calendar days after completion of all work activities

Perform all requisite coordination efforts to ensure a timely response to information requests as identified in the PWS from authorized government personnel to include, but not limited to, records of inspections, testing documentation, training reports, proof of certifications, operating instructions, appointment letters, and policy letters

The PWS - Section 3. Operations Engineering In-House Maintenance & Repair Capability/Planning Building Automation Energy Analysis U-Fix-It Program Management Warranty Management Material control Ancillary Programs - Support special events when approved by the

Government such as Air Show and Summerfest

The PWS - Section 4. Operations and Maintenance Responsible for inspection, maintenance, and repair of all structures.

Examples: storm water, paved/unpaved roads, and airfield pavements/clearance for real property assets including for example facilities, pavements, roads, sidewalks, and fences

Responsible for inspection, maintenance, and repair of all infrastructure systems. Examples: HVAC, interior plumbing, liquid fuels maintenance, fire suppression systems, natural gas, EMCS, entomology/pest management, and utilities maintenance excluding privatized domestic water/sewer and electric

The PWS - Section 4. Operations and Maintenance Wastewater systems

Does not include the sanitary sewer utility system which have been privatized Does include

Storm Industrial Building sanitary sewer

Septic systems Holding tanks

Water systems:

Does not include the potable water utility production and distribution system Does include

Building water systems Fire distribution systems (tanks, pipes, valves)

The PWS - Section 5. Contract Performance Standards This is a firm-fixed-price (FFP) contract with a QPI 8% of all FFP CLINs will be held in a separate CLINs and may be earned monthly through satisfactory performance QPIs are designed to ensure that performance expectations are achieved and maintained

5.1 Service Summary Table provides the objectives and QPI’s

Appendix A Overview

Appendix A – Contractor Services

2. Resource Management

Information, Data, and Record Management Cyber and information security All work stored on government servers All info owned by the government Don’t share information without government approval

3. Administrative Activities Meetings, Facility managers, Key personnel, Security, Emergency Response, Environmental Contract requires conducting briefings and meetings in which agendas and meeting minutes will be required.

Each facility primarily occupied by the contactor requires a primary and secondary facility manger.

Provide and maintain names and numbers of managers and supervisors Respond to and support emergencies and associated training.

Environmental management responsibilities

Appendix A Overview

Appendix A – Contractor Services

4. Employees & Employee Requirement

Licenses, Certifications, Training, and maintaining the requirement Security Clearances

5. Quality Control Plan Comply with PWS requirements

6. Safety Program Must adhere to all local, state, and federal, DoD requirements

7. Contract Initiation and Close-Out Requirements Transition Plan - In & Out

8. Property Control Property Control System Physically inventory GFE

9. Addition Information Useful information associated with the base maintenance contract and operations at TAFB

Appendix B Overview

Appendix B – Government Provided Services Government Furnished Property

Will be listed in Appendix C Government Furnished Services

Security Forces Fire and Emergency Services Emergency Medical Service Utilities Postal Telephone Custodial Refuse Grounds Maintenance Local Area Network (LAN) Base Support

Appendix C Overview

Appendix C Historic Work Examples

Tasks, hours, cost, equipment type, maintenance types Building counts by FAC code and square footage Backflow device list Airfield sweeping schedule U-Fix-It inventory Electronic records management system (ERMS) file plan Environmental Information Government provided facilities for contractor use Map of facility locations Maps for snow removal and pavement sweeping Privatized utility system points of demarcation Government furnished property (TBD)

Exhibit A Overview

Exhibit A – Data Requirements List of reports deliverables required under this contract 103 Exhibit line item numbers (ELINs) Shall be submitted electronically Deliverables without a prescribed format or form, the contractor will provide a proposed format for government approval Annual requirements are due prior to the end of each contract period

Expected changes, addenda, redactions PWS - Redact 3.3 Builder SMS PWS - Add Pad 12 Sub amp requirements PWS - Add LoS 3 requirements PWS and/or Appendix A - Add description of required meetings PWS - Add GFP & GFPE list to Appendix C Potential changes as final review concludes

Milestones

Pre solicitation Site visit – End of October 2024 Issue Request For Proposals – End of November 2024 Receive Proposals – Beginning January 2025 Anticipated Contract Award – May 2025

Operations Management Overview

END