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Sheet1
| KNOXVILLE UTILITIES BOARD | |
| INVITATION TO BID | |
| This is an Evaluated Bid (Criteria defined below) | |
| This form must be submitted with your bid |
Description: - One (1) New 13,300 Lb. Minimum Compact Track Loader W/ Mulcher As Spec'd Below: ( Like Cat 275 XE LM2)
| Bid Instructions: | 1.) Fill in all "yellow" highlighted areas and attach with electronic bid in BidSync. |
| 2.) Indicate compliance with each specification (either "yes" or "no"). |
| 3.) Any exceptions MUST be noted below in area provided ("Details / Exceptions"). |
| 4.) Provide reference information for dealer performance, dealer location, and warranty information and attach in BidSync. |
| 5.) Evaluation criteria are shown and explained below. |
| 6.) Successful bidder must furnish a statement of origin, odometer statement, and an itemized factory invoice for equipment provided at time of delivery. |
| Bid Provisions: | 1.) Bid Evaluation Criteria: Bids will be evaluated and awarded in accordance with the criteria outlined below. |
| 2.) Delivery: The successful bidder will be responsible for delivering the completed unit to KUB's Transportation Department at 4505 Middlebrook Pike, Knoxville, TN 37921. |
| 3.) Delivery Terms: All pricing should be quoted FOB DESTINATION to KUB's Transportation Department at 4505 Middlebrook Pike, Knoxville, TN 37921. |
| 4.) Delivery Period: The delivery of the completed unit should occur as soon as possible, but not to exceed stated delivery date. If the vendor stated delivery date passes, KUB has |
| the right to secure any items necessary to fulfill the purchase order at the expense of the successful bidder. KUB can, at its discretion, grant extensions to the deadline, |
| or assess monetary penalties for not meeting the set deadline (See # 5 Liquidated Damages). |
| 5.) Liquidated Damages: Delivery shall be expedited and within non-exaggerated guaranteed days as stated on the bid form. Understanding that the build date may be influenced by |
| outside forces, a slight delay in delivery can be overlooked with notification and acceptance of such. A 30 day or longer or a negligent delay by a Vendor may cause the |
| cancelation of an order at KUB's discretion, or liquidated damages may be imposed. After a delivery due date passes, the following may take effect at KUB's discretion: |
| The Vendor shall provide the use of a similar model vehicle or piece of equipment at no charge to KUB, or a liquidated damage fee of $500.00 per day may be imposed upon the |
| Vendor until the bid item has been successfully delivered. Notwithstanding, integrity and due diligence is expected. |
| 6.) "Or Approved Equal": Meaning: alike in amount, rank, value, size, and same in operation or effect. In all specifications the words “approved equal” are understood to apply |
| where brand name, trade name, catalog reference, or patented product is referenced. References to such specific product are intended as descriptive, not restrictive, unless |
| otherwise stated. Product will be considered if proof of compatibility is provided, including appropriate catalog excerpts, descriptive literature, specifications and test |
| data, etc. The Purchasing Agent's decision as to acceptance of the product as equal shall be final. |
| 7.) Warranty: Warranty start date for the entire unit will begin on the date of final acceptance by KUB. The dealer must initiate the warranties on all components of the entire unit, |
| including other manufacturers' warranties, and proper forms must be presented to KUB prior to full payment. |
I have read and understand all instructions and provisions that accompany this bid and this bid process.
Name/ Signature Date
| Company Represented | Company Address |
| Explanation of Criteria: | | |
| An evaluation team consisting of KUB representatives will review and independently rate each bid in the following order of importance: Price, Technical / Lead Time, and Dealer Performance. | |
| Price |
| 1.) BID PRICE |
| Points awarded for bid price are determined as follows: The lowest price will receive the maximum amount of points. All other bid price points will be calculated by their |
| percentage more than the lowest bid, and that percentage will be subtracted from the maximum possible points. |
| Technical / Lead Time |
| Bid units will be evaluated on the criteria of how well they conform to the Spec, previous performance history, job function, ease of maintenance, parts availability, and lead time. |
| Dealer Performance |
| Bid units will be evaluated on the criteria of the past delivery performance, dealer performance, dealer customer service and references, dealer location, as well as proximity of warranty service and conformance to bid requirements. |
Proposed Parts & Service Availability Program
| PURPOSE: | The continuous operation of the unit(s) is of the utmost importance and frequently of an emergency nature. It is, therefore, imperative that the successful bidder |
| be in a position to render prompt parts and/or service. Parts inventory shall be of sufficient size and diversification as to offer a level of parts availability of |
| ninety-five percent (95%) within forty-eight (48) hours from the time of order by KUB. Availability of preventative maintenance items such as filters, belts, |
| hydraulic lines and hoses shall not exceed twenty-four (24) hours. |
| Directions: Please outline in detail your proposed parts and service availability program in the space provided below. | |
Description Make & Model GVW Total Quantity Required Unit Price Total Price
| | (Please specify) | (Please specify) | | (Please specify) | |
| Pricing: | | | | | | |
| - One (1) New 13,300 Lb. Minimum Compact Track Loader W/ Mulcher As Spec'd Below: (Like Cat 275 XE LM2) | | | 1 | $0.00 | |
| Please Specify Make & Model | | | | | |
| Subtotal | | | | $0.00 | $0.00 |
| KUB Trade-Ins: | KUB Trade-Ins are as follows: Contact Lynn Kitts at 865-558-2161 for scheduling of Trade-In viewing. |
| Trades are "as is, where is" - no warranties implied or given - |
| 1.) | KUB# 2238/3440 2012 Bobcat T770 W/~ 2,157 Hours Serial# A3P812157 2011 Bobcat Forestry Cutter Serial# ANR500165 | $0.00 |
| 2.) | KUB# 2415 1994 Bobcat 853 W/~ 2,612 Hours Serial# 512811257 | $0.00 |
| Subtotal (Trade-In Values) | $0.00 |
Total (1 New Unit Less Total Trade-Ins) $0.00
| Options | Option Prices | |
| 1.) | $0.00 | |
| 2.) | $0.00 | |
| 3.) | $0.00 | |
| 4.) | $0.00 | |
| 5.) | $0.00 | |
| 6.) | $0.00 | |
| 7.) | $0.00 | |
| 8.) | $0.00 | |
| 9.) | $0.00 | |
| 10.) | $0.00 | |
| 11.) | $0.00 | |
| 12.) | $0.00 | |
| 13.) | $0.00 | |
| 14.) | $0.00 | |
| 15.) | $0.00 | |
| Total | $0.00 | |
| | $0.00 |
| Specifications | Comply | Details / Exceptions |
| (Yes or No) | (Please specify) |
| 1. Requirements: | |
| a. | Operator training provided by vendor at no cost to KUB |
| b. | Operating weight shall be 13,300 lb. Minimum Please Specify |
| c. | Machine is to have all Factory extra guarding and sealing available to keep debris out (windows, roof, rear door, lights, cylinders, engine bay, tracks/undercarriage, hydraulic hoses etc.) For use with the mulcher head. |
| Please Specify all available guarding listed above |
| d. | Machine is to have all standard operating equipment. |
| e. | Machine is to have all safety equipment in place for use with mulcher head |
| f. | Machine is to have an on board Fire Suppression System |
| 2. Engine: | |
| a. | Biodiesel (B20) - 120 HP minimum with 58 gallon fuel capacity |
| 3 Axle/Undercarriage: | |
| a. | Track shall be bar tread style (Rubber) |
| b. | Length of track on ground shall be 70" minimum Please Specify |
| c. | Independent torsion suspension |
| d. | Ground pressure is to be no more than 4.5 psi |
| 4. Operation: | |
| a. | Hydrostatic forward and reverse drive/braking |
| b. | Two lever controller |
| c. | The machine shall be equipped with adjustable boom / bucket response control, adjustable drive response control as well as travel speed control |
| d. | The machine shall have a 5'' full color LCD display with video capability |
| e. | The machine shall have individual security codes where the operator preferences are retained for each code/operator for fuel usage hours of operation and diagnostics |
| f. | The machine display shall provide on screen adjustment capability for creep setting, ride control activation speed, top speed limit setting, |
| g. | Must have variable speed fan that is reversable |
| h. | One Speed (Please Specify Travel Speed) |
| i. | Two Speed (Please Specify Travel Speed) |
| 4. Lift Arm: | |
| a. | Quick connect/disconnect attachment assembly |
| b. | Rated operating capacity at 50% tipping load shall be no less than 6,000lb |
| c. | Powered quick coupler |
| 5. Bucket: | |
| a. | Machine shall have a 80'' 4 in 1 bucket with a reversible bolt on cutting edge ( NO TEETH ) |
| b. | Operating height - 125" minimum to bucket pin |
| c. | Specify operating height |
| 6. Hydraulic System: | |
| a. | 23 GPM minimum Please Specify |
| b. | High Flow minimum 40 GPM Please Specify |
| c. | Hydraulic Tank Size (Please Specify in Gallons) |
| d. | Hydraulic System (Please Specify in Gallons) |
| e. | Must have roof mounted auxiliary hydraulic cooler |
| 7. Miscellaneous: | |
| a. | Front auxiliary hydraulic circuit |
| b. | Seat belt |
| c. | Boom lockout - raised position |
| d. | Hour meter |
| e. | ROPS |
| f. | Auxiliary hose guide kit |
| g. | Led Work Lights ( Front, Rear, and Side W/ Guarding) |
| h. | Warning Amber Strobe lights (minimum of 4 one on each corner of the cab) |
| i. | Back up alarm |
| j. | Deluxe air ride seat |
| k. | Interior rearview mirror |
| l. | High capacity cooling system |
| m. | Enclosed Cab with heat and air |
| n. | Radio, AM-FM push button (Bluetooth) |
| o. | Machine shall have factory rear view camera |
| p. | Machine shall have cellular based tracking providing machine hours and machine location |
| 8. Mulcher: | |
| a. | Mulcher head working width of 62" |
| b. | Dual Speed motor |
| c. | Rear chain guard |
| d. | Step for entry of machine |
| e. | Minimum 40 GPM hydraulic flow |
| f. | Operating hydraulic pressure (Please Specify) |
| g. | Rock resistant teeth |
| h. | Front hood must be hydraulic operated |
| i. | Push frame is to be adjustable |
| j. | Operator visible pressure gauge on mulcher |
| k. | Replaceable skid shoes |
| l. | Drum speed maximum of 2200 rpm |
| 9. Training: | |
| a. | Four (4) hours of onsite training at NO ADDITIONAL CHARGE |
| 10. Manuals: | |
| a. | Two (2) copies of operator manual (1 for unit & 1 for KUB's service dept.) |
CD must also be included, if available HARD COPY
b. One (1) copy of maintenance and repair manual CD must also be included, if available
c. Provide four (4) keys for the vehicle, single key locking system
| 11. Conditions: | |
| a. | In addition to equipment specified, vehicle shall be equipped with all standard equipment as specified by the manufacturer for this model. It shall comply with all EPA Emission Standards and all Motor Vehicle Safety Standards as established by the U.S. Department of Transportation regarding the manufacture of motor vehicles. |
| 12. Pre-delivery Service: | |
| a. | Vehicle(s) are to be delivered properly serviced, clean, and in new operating condition. Pre-delivery service at a minimum shall include the following: complete lubrication, all fluid levels checked, any necessary adjustments to engine for proper operating condition, tires inflated to proper pressure, ensure proper operation of all accessories, gauges, lights, and mechanical features, headlights should be focused, vehicles cleaned and any unnecessary tags, stickers, or papers removed |
| 13. Manufacturer's Print Out: | |
| a. | Bid must come with a manufacturer's print out (Chrysler - Dial System, Ford - DORA, General Motors - GM Auto book, etc.) or approved equal to verify the vehicle bid meets all requirements. Any dealer installed aftermarket component(s), if specified, must be noted on the print out. |
| 14. Documents: | |
| a. | Manufacturer's statement of origin MUST be provided at time of delivery |
| 15. Warranty: | |
| a. | Please specify warranty period |
| b. | Please provide warranty details |
| 16. Service & Repair Facility: | |
| a. | Please specify location of service & repair facility |
| b. | Please state distance in miles from 4505 Middlebrook Pike, Knoxville, TN 37921 |
| c. | Please state number of certified mechanics at this service & repair facility |
| d. | Dollar value of parts stocked for unit(s) bid |
| 17. Factory: | |
| a. | Please specify location of factory |
| b. | Please state the factory's Parts Department hours |
| c. | Please provide emergency parts procedure(s) |
| d. | Please state the emergency parts delivery hours |
| 18. References: | |
| a. | Please provide a list of references. |
| 1) | |
| 2) | |
| 3) | |
| 4) | |
| Delivery Time | |
| Delivery: | # of CALENDAR days after receipt of purchase order by vendor |
| QUOTE BY: |
| COMPANY: |
| ADDRESS: |
| PHONE #: | |
| FAX #: | |
| EMAIL: | |
| DATE: | |
| END OF DOCUMENT |