On-CallTrafficCalming_IFB.pdf

CONTRACT DOCUMENTS AND SPECIFICATIONS

On-Call Traffic Calming Projects

July __ 2026

Bid Date: August 12, 2026

1:00 p.m. Local Time Dept. of Public Works

1025 Washington Street Cambridge, Maryland 21613

INVITATION TO BID

On-Call Traffic Calming Projects

The Commissioners of Cambridge are soliciting sealed proposals from qualified contractors for the on-call services to install traffic calming projects per the Bid Schedule.

The work will consist of removing, replacing, or installing new signs and markings, speed tables, flex posts, quick curb, and other devices throughout the city on a unit cost basis.

The successful bidder will be assigned tasks to be performed on an agreed schedule.

Locations to be determined by the Department of Public Works. Sample tasks are included in the Contract Documents.

All solicitation documents will be available only through E-Maryland Marketplace Advantage. (emma.maryland.gov)

Sealed bids will be received in hard copy by the Department of Public Works, 1025 Washington Street, Cambridge, Maryland 21613 until 1:00 p.m. (EST) Wednesday, August 12, 2026 at which time they will be publicly opened and read aloud.

The term of the contract is for two years with a single year renewal option at the City’s determination. The maximum value of the Contract is $1,000,000. Work will be issued on a Task Order basis. Other jurisdictions in Maryland or adjoining states may “piggyback” on this Contract.

Tasks issued under this contract may be funded by the Federal Highway Administration and federal-aid provisions such as but not limited to Davis-Bacon Act wages and Build America, Buy America material requirements shall apply to the Contract and all tasks.

The City of Cambridge reserves the right to reject any and all bids and/or waive informalities or irregularities as it may deem best for its interest.

The Commissioners of Cambridge Cambridge, Maryland

INFORMATION FOR BIDDERS

1. DESCRIPTION OF WORK

The work includes, but is not limited to, the following removing, replacing, or installing new signs and markings, speed tables, flex posts, quick curb, and other devices throughout the city on a unit cost basis. Bidders are advised that the work will be performed on a task order basis and that such tasks may be in small quantities, for example, a single city block or intersection.

2. RECEIPT AND OPENING OF BIDS

The Commissioners of Cambridge, Maryland (herein called the "City"), invite bids on the form attached hereto, all blanks of which must be appropriately filled in. Bids will be received at the Department of Public Works building until 1:00 p.m. (local time) Wednesday, August 12, 2026 at which time they will be open and read aloud.

The envelopes containing the bid must be sealed, addressed to The Commissioners of Cambridge, Maryland, and designated as “On-Call Traffic Calming Projects". The Owner may discard any bids not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within thirty (30) days after the actual date of the opening thereof.

3. DISBURSEMENT OF BID DOCUMENTS

All solicitation documents will be available only through E-Maryland Marketplace.

4. IFB QUESTIONS & PRE-BID CONFERENCE

Questions regarding the IFB shall be due no later than Wednesday, July 29, at 1:00 PM via EMMA. No pre-bid conference will be held. No verbal or directly emailed questions will be answered. It is the City’s intent to respond to all questions in a single document and accompanying addendum, if necessary, by close of business on Monday, August 3rd.

5. PREPARATION OF BID

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, company address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. A copy of the Excel form used as the Bid Sheet is available on EMMA.

6. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally.

Every request for such interpretation should be in writing addressed to the Project Manager and to be given consideration must be received at least five (5) days prior to the date fixed for the opening of bids. All such interpretations and any supplemental instructions will be in the form of written addenda to the specifications which, if issued, will be sent to all prospective bidders (at the respective addresses furnished for such purpose), not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the contract documents.

7. OBLIGATION OF BIDDER

At the time of the submitting a bid or a Task, the bidder/contractor will be presumed to have inspected the site and to have read and be thoroughly familiar with the plans and contract documents (including all addenda). The failure of any bidder to examine any form, instrument or document, shall in no way relieve any bidder from any obligation in respect to his bid.

CONTRACTOR QUALIFICATIONS; SUBCONTRACTORS

8. QUALIFICATIONS OF BIDDER

The Owner may make such investigations as he/she deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Only workers experienced and trained in the applicable disciplines of construction may be utilized.

9. SUBCONTRACTING

The Contractor may utilize the services of specialty Subcontracts on those parts of the work which, under normal Subcontracting practices, are performed by specialty Subcontractors. The Contractor shall not award work to Subcontractor(s), in excess of fifty (50%) percent of a task without prior written approval of the Owner.

The Contractor shall be fully responsible to the Owner for the acts and omissions of its Subcontractors, and of persons either directly or indirectly employed by them, as the Con-tractor is for the acts and omissions of persons, directly employed by it.

The Contractor shall cause appropriate provisions to be inserted in all Subcontracts relative to the work to bind Subcontractors to the Contractor by the terms of the contract documents insofar as applicable to the work of Subcontractors and give the Contractor the same power as regards terminating any subcontract that the Owner may exercise over the Contractor under any provision of the contract document.

Nothing contained in this contract shall create any contractual relation between any Subcontractor and the Owner.

The Contractor shall identify potential subcontractors on Form #1. Any changes to the roster of subcontractors shall be provided to the Project Manager for approval prior to the start of work by the subcontractor.

10. INSURANCE REQUIREMENTS

The Contractor is required to carry workers’ compensation insurance on all employees and himself/herself. The Contractor shall carry a minimum Contractors' liability insurance of $1,000,000 per occurrence and shall furnish proof of such insurance to the City at time of award. The Commissioners of Cambridge shall be listed on the certificate as additional insured. A certificate of insurance shall be provided to the City prior to contract award.

BASIS OF AWARD; CONTRACT STRUCTURE

11. BASIS OF AWARD

Unless otherwise determined in the best interest of the City, the Contract shall be awarded to the Bidder based on the total bid price for all bid items which is defined as the sum of the line-item unit price extensions. Failure to indicate a price for each and every item may result in disqualification.

The City reserves the right, if it is in the best interest of the City, to award a Contract that only covers those items listed in Schedule E of the Bid Sheet.

12. QUANTITIES NOT GUARANTEED

This is a task-based contract. The quantities listed in the bid sheet are for bidding purposes only. No minimum or maximum quantity of work for any bid item is guaranteed.

The quantities associated with sample tasks are representative of the volume of work that may be issued by the City or other piggyback agencies.

13. CONTRACT TERM & VALUE; OPTIONS

A contract made pursuant to this Invitation for Bids shall be for two years from the date of Notice to Proceed by the Director of Public Works. At the City’s option, the Contract may be renewed for one additional year.

The maximum value of this contract, including work performed in an option year, is $1,000,000.

14. REJECTION OF BIDS

The Commissioners of Cambridge reserve the right to reject any and all bids and/or waive informalities, or irregularities as it may deem best for its interest. The City of Cambridge also reserves the right to award the bid on suitability of purpose, quality, service, terms of warranty, and service knowledge, and any other factor deemed to be in the best interest of the City of Cambridge.

15. “PIGGYBACK” PROVISIONS FOR OTHER AGENCIES

Performance of “piggyback” work under this contract, consisting of all bid items, terms, conditions, and pricing included in this bid, is available to any other unit of local government in Maryland. The requesting agency will provide directly to the contractor a detailed scope of work, including location, limits of work, bid items to be used and their estimated quantities.

Except as may be reasonable and justifiable in writing to the satisfaction of the using agency, all “piggyback” work performed under this contract shall be measured and paid for in accordance with the terms, conditions, and pricing included in this bid. Adjustment of rates shall be permissible to reflect wages required under a general Davis-Bacon Act determination for the county in which work is being performed.

No approval is needed by the City of Cambridge for any jurisdiction to piggyback this contract. The City of Cambridge assumes no obligation on behalf of other entities named, or included by reference, to this contract. The requesting agency will contract with the contractor to perform the requested work. The City of Cambridge will not administer any requesting agency’s contract.

TASK ORDERS

16. ISSUANCE OF TASKS

For any work to be performed under this Contract, the Engineer shall issue a “Task Order Request” to the contractor for each project to be performed. The Task Order Request shall include the project layout, items to be used, and any special requirements or conditions for the task.

The Project Manager will make reasonable efforts to package tasks for an efficient use of the Contractor’s resources. Sample tasks likely to be performed under this Contract are shown in Appendix 1 and are provided for informational purposes only. Quantities shown are also for information purposes only.

Within 10 calendar days, the Contractor shall provide to the Project Manager:

• A firm fixed price for performing the work based on the Contractor’s prices as bid

• The Traffic Control Plan and fixed price for its implementation, if applicable, per Paragraph 23.

• A proposed start and end date for the work.

The Project Manager shall review, approve, disapprove, or request modification of the Contractor’s submittal and issue a Task Notice to Proceed when satisfied that the Contractor’s proposal is reasonable and meets the requirements of this Contract.

17. CANCELLATION OF WORK

Where the City cancels a Task Order through no cause of the Contractor, and where such Task Order includes any item listed in Schedule C, D, or E, the City shall either take possession of the material (and reimburse contractor for same), or direct that the Contractor return the material and the City shall reimburse the Contractor for any shipping and handling, re-stocking, or other related and documented costs.

18. CHANGES IN WORK

The Owner may at any time, as the need arises, order changes within the scope of the work without invalidating the Agreement. If such changes increase or decrease the amount due under the contract documents, or the time required for performance of the work, an equitable adjustment shall be authorized by change order.

The Owner may at any time, by issuing a field order, make changes in the details of the work. The Contractor shall proceed with the performance of any changes in the work so ordered by the Owner unless the Contractor believes that such field order entitles the Contractor to a change in contract price or time, or both, in which event the Contractor shall give the Owner written notice thereof within seven (7) days after the receipt of the ordered change. Thereafter the Contractor shall document the basis for the change in contract price or time within thirty (30) days. The Contractor shall not execute such changes pending the receipt of an executed change order or further instruction from the Owner.

19. DIRECTED REMOBILIZATION

Directed Remobilization occurs when the Contractor is directed in writing by the Project Manager to suspend, leave or defer the work for reasons beyond the Contractor's control.

Directed Remobilization may be authorized when the return to the site results from conditions including, but not limited to:

• Owner-directed suspension or resequencing of the work;

• Unavailable access to the work area;

• Conflicts with utilities, other contractors, public events, or City operations;

• Delays in Owner-furnished information, approvals, permits, or coordination;

• Unforeseen site conditions not caused by the Contractor; or

• Other circumstances specifically approved in writing by the Project Manager.

Directed Remobilization shall be paid at the rate for Mobilization Category A as described in the bid items.

20. SURFACE COAT; OTHER DEFICIENCIES

In preparing a Task proposal, Contractor shall evaluate the site(s) and advise the Project Manager of any site-specific concerns regarding the application or installation of paint, thermoplastic, or other items. Contractor is advised that City may direct the Contractor to apply an asphalt surface coat, the price for which shall be included in the Task proposal.

21. ADA REQUIREMENTS

When preparing a Task Request, the Project Manager may determine that curb or pavement adjustments are necessary to meet ADA requirements. Such work shall be assigned to a separate vendor; however, the City expects that the Contractor will coordinate construction activities with the vendor as necessary.

22. UNIQUE ITEMS

The Contractor is notified that this project is intended to demonstrate the efficacy of traffic calming activities in the City of Cambridge. As such the City may request that the Contractor furnish install unique items not contemplated herein. The pricing to furnish and install such items shall be submitted to the Project Manager for consideration, adjustment (if necessary), and approval.

23. ADDITIONAL SUPPLIES AND MATERIALS

No additional or independent payment shall be made for required additional supplies that are expressly included in the applicable technical specification; pricing shall be built into the Contractor’s unit prices. When the City requests material supply only beyond the required additional supplies, payment shall be made in accordance with the Material Supply Only provision.

24. MATERIAL SUPPLY ONLY

At the City’s request, the Contractor shall supply additional materials beyond those required in Paragraph 20. The Contractor may mark up the actual cost plus shipping and handling costs by 15%.

25. REMOVAL OF ITEMS

The Contractor is notified that the Owner may require the removal of items deemed to have not met their purpose. When requested by the Project Manager, the Contractor shall submit a proposal to remove such items. Where pricing for removal exists under an existing Bid Item, said pricing shall be used. Where pricing is not supplied in the Bid Items, Contractor shall submit pricing as a Task Proposal.

26. MAINTENANCE OF TRAFFIC

When a proposed Task is to be performed on a City or County-owned roadway of 25 mph or less, the cost of traffic control shall be incidental to the work unless otherwise permitted by the Project Manager.

When a proposed Task is to be performed on a State-owned roadway:

• the Contractor shall prepare a Traffic Control Plan along with a fixed price for its implementation.

• The cost of the Traffic Control Plan shall include all costs associated with the maintenance of traffic including, but not limited to, the furnishing, placement, maintenance, removal, related labor, tools, equipment and incidentals such as lights, cones, flags, vests, flaggers, flaggers, traffic manager, and temporary traffic signs, etc.

• The Engineer shall review, approve, disapprove, or request modification of the Traffic Control Plan and its price at his sole and reasonable discretion. When making his determination on the reasonableness of the cost for Maintenance of Traffic, the Engineer shall refer to the most recently published SHA Price Index for similar items of work in locations proximate to the City of Cambridge.

• All provisions and methods, materials, devices and flagging procedures for maintaining traffic shall comply with the requirements of the Maryland Manual of Uniform Traffic Control Devices (MMUTCD), current edition.

• Payment for implementation of the Traffic Control Plan shall be made at the completion of the Task.

27. FAILURE TO COMMENCE WORK IN A TIMELY MANNER; LIQUIDATED DAMAGES

The Contractor shall commence field work on each Task Order on the start date identified in the Contractor’s approved schedule and incorporated into the Task Notice to Proceed.

For purposes of this provision, commencement of work means that the Contractor has mobilized the labor, supervision, equipment, materials, and traffic-control devices reasonably necessary to begin productive field operations. Delivery of incidental materials, placement of equipment without an adequate work crew, administrative activity, or other nominal activity shall not constitute commencement of work.

If the Contractor fails to commence work on the approved start date, the Project Manager shall provide written notice of the failure to commence. The Contractor shall then have two calendar days from receipt of the notice to:

• Commence productive field operations; or

• Submit documentation demonstrating that the delay is excusable under this provision and request a revised start date.

If the Contractor does neither within the two-calendar-day cure period, the Contractor shall pay the City liquidated damages in the amount of $300 for each calendar day, beginning on the day after expiration of the cure period and continuing until the Contractor:

• Commences productive field operations;

• Receives a written schedule extension from the Project Manager; or

• Receives written direction from the Project Manager suspending or postponing the work.

Liquidated damages assessed under this provision shall not exceed ten percent of the total value of the affected Task Order, excluding any amount paid for mobilization or directed remobilization.

The parties acknowledge that the City’s actual damages resulting from delayed commencement—including administrative costs, inspection and project-management costs, disruption to City operations, public inconvenience, coordination costs, and delay to related work—would be difficult to determine precisely. The amount stated above represents a reasonable estimate of those damages and is intended as compensation to the City and not as a penalty.

Liquidated damages shall not be assessed to the extent that delayed commencement results from:

• A written suspension, postponement, or change directed by the City;

• Failure of the City to provide required access, approvals, plans, layouts, permits, or selections;

• A utility conflict or differing site condition that could not reasonably have been anticipated;

• Documented unavailability of an approved proprietary or special-order material, provided the Contractor timely ordered the material and promptly notified the Project Manager;

• Unusually severe weather or another event beyond the Contractor’s reasonable control;

• Delay caused by another City contractor or governmental agency; or

• Another excusable delay approved in writing by the Project Manager.

• The Contractor shall notify the Project Manager in writing within two business days after becoming aware of a condition that may delay commencement. The notice shall identify the cause, anticipated duration, measures being taken to mitigate the delay, and the requested revised start date. Failure to provide timely notice may constitute a waiver of the Contractor’s entitlement to an extension, except where the City had actual knowledge of the delaying condition.

• The City may deduct accrued liquidated damages from amounts otherwise due under the affected Task Order or any other amount payable to the Contractor under the Contract. Assessment of liquidated damages shall not prevent the City from exercising other contractual remedies, including termination for cause; however, the City shall not recover duplicative damages for the same period and consequence of delay.

MATERIALS AND CONSTRUCTION REQUIREMENTS

28. WORK TO BE IN ACCORDANCE WITH STANDARD SPECIFICATIONS

Unless otherwise directed herein, all work shall be performed in accordance with MDOT SHA Standard Specifications for Construction and Materials, the Maryland Manual on Uniform Traffic Control Devices, the plans and specifications contained herein, and best practice construction standards.

29. QUALIFIED MATERIALS

All materials used in the performance of this contract shall be included in the MDOT SHA Qualified Products and Producers List unless otherwise approved by the Project Manager.

With each invoice, Contractor shall certify that only Qualified Products from Qualified Producers have been used on the work.

30. MANUFACTURER’S PRICE INCREASE

The contract unit prices shall remain firm except as specifically provided in this section. A Contractor may request an adjustment to the material component of a contract unit price when the manufacturer of a specified or approved-equal product imposes a documented price increase after the bid opening date. A price adjustment may be considered only when all of the following conditions are met:

• The product is specifically required by the Contract Documents, approved plans, or an approved Task Order;

• The Contractor obtained its original bid price from a manufacturer, distributor, or supplier quotation reasonably current as of the bid date;

• The manufacturer’s increase became effective after the bid opening date;

• The increase was not reasonably foreseeable or included in the Contractor’s bid;

• The Contractor did not cause or contribute to the increase through delayed ordering, failure to make timely selections, or other act or omission;

• The Contractor placed, or was prepared to place, the material order promptly following issuance of the applicable Task Notice to Proceed; and

• The requested adjustment exceeds five percent of the original documented material cost for the affected product.

The Contractor shall provide documentation of the manufacturer’s pricing at the time of bid and at the time a Task Order is placed.

An approved manufacturer’s price adjustment shall be incorporated into the affected Task Order. Payment shall be based on documented quantities to be furnished in the task and incorporated into the work or delivered as required City inventory.

31. MATERIALS, SERVICES – CONTRACTOR RESPONSIBLE FOR ALL

It is understood that the Contractor shall provide and pay for all materials, labor, tools, equipment, power, transportation, supervision, temporary construction of any nature and all other services and facilities of any nature whatsoever necessary to execute, complete, and deliver the work within the specified time. All materials shall be new, and of accepted industry standards. The storage of materials to ensure the preservation of their quality, fitness for work, safety of work site and loss from theft or vandalism is the responsibility of the Contractor.

32. DISPOSAL OF EXCESS MATERIAL

Unless the Project Manager specifically requests an item be returned to the City’s inventory all excess materials furnished for or remaining as a result of the work shall be loaded, hauled and disposed of offsite by the contractor at no cost to the City.

33. PROTECTION OF WORK, PROPERTY, AND PERSONS

The Contractor will be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. The Contractor will take all necessary precautions for the safety of the project and will provide the necessary protection to prevent damage, injury or loss to all employees on the project and other persons who may be affected thereby, all the work and all materials or equipment to be in-corporated therein, whether in storage on or off the site, and other property at the site or adjacent thereto, including trees, shrubs, lawns, walk pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction.

The Contractor will erect and maintain, as required by the conditions and progress of the work, all necessary safeguards for safety and protection to all. The Contractor will notify Owner of adjacent utilities when prosecution of the work may affect them. The Contractor will remedy all damage, injury or loss to any property caused, directly or indirectly, in whole or part, by the Contractor, and Subcontractor or anyone directly or indirectly employed by them, except damage or loss attributable to the fault of the Contract Documents or to the acts or omissions of the Owner or anyone employed by either of them or anyone for whose acts either of them may be liable, and not attributable, directly or indirectly, in whole or in part, to the fault or negligence of the Contractor.

Immediate notice shall be provided to the Project Manager of any damage caused.

34. EMERGENCIES

In emergencies affecting the safety of persons or the work or property at the site or adjacent thereto, the Contractor, without special instructions or authorization from the Owner, shall act to prevent threatened damage, injury or loss. The Contractor will give the Owner prompt written notice of any significant changes in the work or deviations from the contract documents caused thereby, and a change order shall be issued covering the changes and deviations involved.

Immediate notice shall be provided to the Project Manager of any emergency.

35. WORKMANSHIP

Only first-class work shall be performed and all materials furnished in carrying out the contract shall be of character and quality required by the specifications. The Contractor shall employ a foreman versed in the English language. Where no standard is specified for such work or materials, they shall be the best of their respective kinds. Any unsatisfactory work completed or materials furnished, at whatever time they may be discovered, shall be immediately removed and satisfactorily replaced by the Contractor, when notified to do so by the Owner. If the Contractor neglects or refuses to remove such unsatisfactory work or material within forty-eight (48) hours after the receipt of the above-mentioned notice, or if he/she does not make satisfactory progress in doing so, the Owner may cause said work or material to be removed and satisfactorily replaced by contract, or otherwise, and the expense thereof shall be charged to the Contractor. Such expense shall be deducted from any monies due or to become due to the Contractor under the contract. Upon the completion of the contract, the entire work shall be delivered to the Owner perfect and complete, and in a satisfactory working condition.

Work and materials which are necessary in the construction, but which are not specially referred to in the specifications or shown in the drawing, but implied by the contract, shall be furnished by the Contractor at his own cost and expense, and shall be such as will correspond with the general character of the work as may be determined by the Owner, whose decision as to the necessity for and character of such work and materials shall be final and conclusive.

36. ONLY COMPETENT LABOR SHALL BE USED

Only competent labor shall be used. Any employee of the Contractor who uses profane or abusive language to the Inspector or other employees of the Owners, or is otherwise disorderly and interferes with him/her in the performance of his/her duties, or who disobeys his instruction, or who is careless and incompetent, shall be discharged from work on this project at the request of the Owner and shall not again be employed for this project except with the Owner's consent.

37. NIGHT, SATURDAY, SUNDAY, AND HOLIDAY WORK

No night work between the hours of 7:00 p.m. and 7:00 a.m. and no Saturday, Sunday, or City-observed holiday work shall be permitted except with the written permission of the Project Manager.

38. EROSION AND SEDIMENT CONTROL MEASURES

The Contractor shall phase their work such that no more than 2,500 sq. ft. of area is left in a disturbed state at any time. The Contractor shall ensure that all ditches and other surface water runoff provisions are kept clear and allowed to operate as designed.

39. SPECIAL INSERTS

The following list of Special Provisions Inserts published by the Maryland State Highway Administration, and available on their website (identified below), will apply to this Contract.

The edition of the listed Special Provisions Inserts published at the time of bidding of this contract will apply.

http://www.roads.maryland.gov/pages/ssp.aspx?PageId=854&lid=SSPJUL2008

• NATIONAL COOPERATIVE HIGHWAY RESEARCH PROGRAM (NCHRP)

REPORT 350 IMPLEMENTATION SCHEDULE FOR DEVICES USED IN THE

MAINTENANCE OF TRAFFIC [04-01-04]

• SECTION 104 – MAINTENANCE OF TRAFFIC; 104.01 Traffic Control Plan

(TCP). [07-31-18]

• SECTION 104 – MAINTENANCE OF TRAFFIC; 104.11 Temporary Pavement Markings [07-31-18]

• SECTION 550 – PAVEMENT MARKING PAINT [07-31-18]

• SECTION 554 – THERMOPLASTIC PAVEMENT MARKINGS [07-31-18]

• SECTION 556 – PREFORMED THERMOPLASTIC PAVEMENT MARKINGS [07-

31-18]

• SECTION 951 – NON-TOXIC, LEAD-FREE WATERBORNE PAVEMENT

MARKINGS; 951.01 [07-31-18]

• SECTION 951 ¾ PAVEMENT MARKING MATERIALS; 951.04 Lead Free

Reflective Thermoplastic Pavement Markings [07-31-18]

• SECTION 951 — PAVEMENT MARKING MATERIALS; 951.06 Heat Applied

Permanent Preformed Thermoplastic Pavement Marking Material [07-31-18]

COMPLIANCE WITH LAWS; FEDERAL REQUIREMENTS

40. LAWS AND REGULATIONS – GENERALLY

The bidder's attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over con-struction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written out in full.

41. WAGE RATES

The contractor shall abide by the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to http://www.roads.maryland.gov/pages/ssp.aspx?PageId=854&lid=SSPJUL2008 pay wages not less than once a week.

A copy of the general wage determination for Dorchester County dated June 6, 2026 is included Appendix 3.

42. BUY AMERICA BUILD AMERICA ACT

This contract is for services related to a project that is subject to the Build America, Buy America Act (BABAA) requirements under Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58. Absent an approved waiver, all iron, steel, manufactured products, and construction materials used in this project must be produced in the United States, as further outlined by the Office of Management and Budget’s Memorandum M-22- 11, Initial Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure, April 18,2022.

Any request for substitute or “or equal” shall include the Manufacturer’s Certification of compliance with the Build America, Buy America Act (BABAA) requirements mandated by Title IX of the Infrastructure Investment and Jobs Act (“IIJA”), Pub. L. 177-58.

43. FEDERALLY- FUNDED PROJECT REQUIREMENTS

Other federal requirements applicable to this contract can be found in FHWA Form 1273, a copy of which is attached hereto.

INVOICING AND WARRANTY

44. INVOICING AND METHOD OF PAYMENT

The contractor shall supply an invoice to the City monthly for tasks which have been completed in the previous month. The work included in the invoice shall be broken down by the tasks, quantities and costs per bid item as well as any additional charges permitted by this contract. The Contractor certify that all contract provisions have been met with the work performed.

45. WARRANTY

The Contractor will fully warranty all labor and materials associated with this work for a period of one (1) year from the date of acceptance, except where a manufacturer’s warranty is greater.

TERMINATION

46. TERMINATION FOR CONVENIENCE

The performance of work under this contract may be terminated by the City in accordance with this clause, in its entirety or, from time to time, in part, whenever the City shall determine that such termination is in the best interest of the City. The City will pay all reasonable costs associated with this contract that the contractor has incurred up to the date of termination and all reasonable costs associated with termination of the contract.

However, the contractor shall not be reimbursed for any anticipatory profits that have not been earned up to the date of termination.

47. TERMINATION FOR CAUSE

If the contractor fails to fulfill its obligation under this contract properly and on time, or otherwise violates any provisions of the contract, the City may terminate the contract by written notice to the contractor. The notice shall specify the acts or omissions relied upon as cause for termination. All finished or unfinished work provided by the contractor shall, at the City's option, become the City's property.

The City shall pay the contractor fair and equitable compensation for satisfactory performance prior to receipt of the notice of termination, less the amount of damages caused by the contractor’s breach. If the damages are more than the compensation payable to the contractor, the contractor will remain liable after termination and the City can affirmatively collect damages. If wrongfully terminated for default, the termination shall be construed as termination for convenience.

PART 2: DESCRIPTION OF BID ITEMS

SMALL TASK MOBILIZATION

CATEGORY A

This work consists of mobilizing labor, supervision, vehicles, equipment, tools, and incidental supplies necessary to perform a single Task Order involving limited quantities of work where the total extended value of the applicable bid items is less than $5,000 excluding this item.

(a) The item shall include:

• Scheduling and coordination

• Loading and transportation of crews, vehicles, tools, and equipment

• Initial setup and final removal

• Daily travel and delivery costs

• Minor layout and site verification

• Administrative and supervisory costs associated with initiating the Task Order

• Incidental traffic-control setup required for work on City- or County-owned roadways

• Cleanup and demobilization

(b) This item shall not include materials or construction work separately paid under another bid item. Only one Small-Quantity Mobilization payment will be permitted per Task Order unless the Project Manager directs the Contractor in writing to leave the site and return at a later date for reasons beyond the Contractor’s control. This item shall be applicable in the two year base contract, and renegotiated in the option year, if any.

CATEGORY B

This work consists of the same elements and conditions as Category A but applies when a single task order or multiple task orders are issued concurrently greater that is $5,000 - $15,000, not including this item. This item shall be applicable in the two year base contract, and renegotiated in the option year, if any.

SCHEDULES A - C

ITEMS #101 – 144: PAINT AND THERMOPLASTIC LINES & MARKINGS

General This work shall consist of all labor, supervision, material, equipment and services necessary and incidental for furnishing and applying Thermoplastic Permanent Pavement Markings to pavement surfaces markings as specified and/or as directed by the Project Manager. These materials include line markings and letters, numbers, arrows, and symbols. Markings shall be applied in the same direction as the flow of traffic. The location of these markings shall be as specified and/or as directed by the Project Manager.

Contractor shall ensure that the pavement is free of dirt and debris prior to installation.

Striping plan will be placed as designed. Before installation, the existing striping will be “blacked-over” or removed as directed by the Project Manager. Blacking over existing thermoplastic is not acceptable. Removal shall be paid per LF or SF as applicable and be inclusive of extraneous costs.

Striping & Marking Line Items shall consist of;

• A hot-applied thermoplastic with glass bead (Such as Pavemark as manufactured by Ennis-Flint or equivalent). Striping shall be 60 mils in thickness minimum when applied and may be applied via conventional / ribbon extrusion or spray for Line Items 101 - 114.

• A water-based striping with glass bead meeting the specification of MDOT-SHA 549 (Pavement Markings) for Line Items 115 - 128.

• All centerline, lane line and edge line pavement markings shall be 5 inches in width.

Line markings may be yellow or white.

• The contractor will install crosswalks, bike lane symbol designators, arrows and all other associated Thermoplastic in accordance with the plans and MUTCD standards.

• All pre-cut thermoplastics will consist of Ennis-Flint “Pre-Mark” thermoplastic, at least 90 mils in thickness, or approved equal.

• Green Thermoplastic Bike Lane markings will be Ennis-Flint “PreMark Bike Lane Green” at least 90 mils in thickness or approved equal.

Measurement and Payment Paint and Thermoplastic Permanent Pavement Markings will be measured and paid for at the contract unit price bid per linear foot for the color and width specified. The payment will be full compensation for all pavement preparation, furnishing and placing of markings, testing, and for all material, labor, equipment, tools, and incidentals necessary to complete the work.

Additional Supplies or Materials None required

SCHEDULE D

ITEM #145 – FLEXIBLE PLASTIC HIGHWAY DELINEATOR

Work includes furnishing and installing flexible highway delineators at locations directed by the engineer.

Materials Contractor shall install 36” Boltdown Rebound Post with reflecting striping (BARCO 06ER2000 or approved equal) in the color specified by the Project Manager.

Construction The installation of the flexible posts shall be approved by the Project Manager and be completed in accordance with the manufacturer’s specifications.

Warranty Warranty-related documentation shall be provided by the manufacturer upon request.

Measurement and Payment The unit of measure for a flexible post shall be per EACH. which payment include all labor, equipment, material and incidentals necessary for installation of unit.

Additional Supplies or Materials Contractor shall supply 2 flexible posts for City Inventory per 10 installed or fraction thereof, not less than 2.

ITEM #146 – HEAVY-DUTY RUBBER SPEED CUSHION

This work consist of furnishing and installing 3 small/mid-sized speed humps installed across the width of the road to accommodate emergency vehicles with a wider wheel base.

Materials Contractor shall Traffic Logix speed cushion system (or approved equal) with pattern specified by the Project Manager

Construction The installation of the speed cushion shall be approved by the Project Manager and be completed in accordance with the manufacturer’s specifications.

Warranty Warranty-related documentation shall be provided by the manufacturer upon request.

Measurement and Payment The unit of measure for a flexible post shall be per location (system of three bumps) which payment include all labor, equipment, material and incidentals necessary for installation of unit.

N/A

ITEM #147 – HEAVY-DUTY BUS/BIKE LANE CURB

This work consist of furnishing and installing heavy duty rubber curb in a linear fashion secured to the roadway.

Materials Contractor shall Traffic Logix speed heavy duty rubber curb (or approved equal) with color and markings specified by the Project Manager. Product dimensions are 4” high, 3” wide, and 39” long.

Construction The installation of the curb shall be approved by the Project Manager and be completed in accordance with the manufacturer’s specifications.

Warranty Warranty-related documentation shall be provided by the manufacturer upon request.

Measurement and Payment The unit of measure shall be per linear foot for which payment include all labor, equipment, material and incidentals necessary for installation of unit.

Contractor shall supply one 10’ section of rubber curb for each 100’ installed.

ITEM #148: NOT USED

ITEM #149 – REMOVE EXISTING ROADWAY SIGNAGE

The Contractor shall remove any existing roadway signs at the direction of the Project Manager.

Material N/A

Construction Contractor shall remove any existing roadway signs and restore surface to a level condition. Where signs or posts are in good condition, they shall be returned to the City.

Warranty

The unit of measure is for each sign removal which payment shall include all labor, equipment, material and incidentals necessary for removal.

None.

ITEM #150 – FURNISH AND INSTALL MUTCD STANDARD ROADWAY SIGNAGE

This work involves the placement of MUTCD-compliant roadway signs at the locations shown on the plans or as directed by the Engineer. Signs shall include regulatory, warning, guide, street name, parking, pedestrian, bicycle, school, construction, or other standard roadway signs shown in the contract documents.

MATERIAL

Sign panels shall be fabricated from aluminum or other approved substrate of the gauge and durability required by the maintaining agency. Retroreflective sheeting shall meet the applicable ASTM and agency requirements for sign type, color, retroreflectivity, outdoor durability, and warranty. Posts, brackets, breakaway supports, fasteners, hardware, anchors, sleeves, and foundations shall be new, corrosion-resistant, and suitable for the sign size, location, wind loading, and roadway environment. Existing signs designated for relocation or replacement shall be removed, salvaged, reinstalled, or disposed of as shown on the plans or directed by the Engineer.

Sign legends, colors, symbols, borders, fonts, sizes, retroreflectivity, mounting height, lateral offset, orientation, and placement shall conform to the latest adopted edition of the Manual on Uniform Traffic Control Devices, applicable state or local agency standards, and approved plans.

CONSTRUCTION

Signs shall be installed plumb, level, secure, and correctly oriented for approaching traffic.

The Contractor shall verify field conditions, avoid conflicts with utilities and sight lines, and coordinate final placement with the Engineer where plan locations require adjustment.

Signs that are damaged, incorrectly fabricated, improperly located, misaligned, non-reflective, unstable, or otherwise nonconforming shall be removed and replaced or corrected at no additional cost to the Owner.

MEASUREMENT AND PAYMENT

MUTCD standard roadway signage will be measured and paid for by the square foot of sign panel furnished, installed, and accepted, measured as the actual face area of each sign panel. Payment shall include all labor, materials, equipment, fabrication, sign panel, retroreflective sheeting, posts, supports, brackets, hardware, anchors, sleeves, foundations, excavation, backfill, removal and disposal of unsuitable material, traffic control, field layout, installation, cleanup, and incidental work necessary to provide a complete sign installation. No separate payment will be made for posts, mounting hardware, fasteners, minor field adjustments, or sign removal where such work is necessary to complete the new sign installation, unless specifically shown as a separate bid item.

ITEM #151 – 152 – NOT USED

ITEMS#153: RETROREFLECTIVE STRIP

The Contractor shall furnish and install 7-inch red or yellow retroreflective strips at the locations shown as directed by the Engineer. The completed installation shall provide neat, uniform, and highly visible retroreflective treatment for nighttime and low-light conditions.

Material Retroreflective strips shall be durable, weather-resistant, and suitable for exterior traffic-control applications, with sheeting material meeting applicable agency requirements for retroreflectivity, color, adhesion, and service life.

Construction Strips shall be installed plumb, straight, cleanly cut, and securely attached to the designated post, pole, barrier, sign support, or other surface in accordance with the manufacturer’s recommendations. Surfaces shall be cleaned and prepared prior to installation to ensure proper adhesion or mechanical attachment.

Warranty Damaged, misaligned, wrinkled, poorly adhered, or non-reflective strips shall be removed and replaced at no additional cost to the Owner.

The unit of measure for a retroreflective strip is per each which payment shall include all labor, equipment, material and incidentals necessary for installation.

ITEMS #154 – 156 – SIGN POSTS

Work includes furnishing and installing sign posts of various types.

• 2” Square Metal Sign Post at 4.5’ tall with Surface Mount Breakaway Coupler (Item #154)

• 4” Square Wooden Sign Post 4.5’ tall (Item #155)

• Decorative Black Metal Signpost 4.5’ tall (Item #156)

Construction The installation of the sign post shall be approved by the Project Manager and be completed in accordance with the manufacturer’s specifications. Contractor shall contact Miss Utility as necessary.

Warranty Warranty-related documentation shall be provided by the manufacturer upon request.

Measurement and Payment The unit of measure for a sign post system is per each which payment shall include all labor, equipment, material and incidentals necessary for installation. This item shall only be used when shown as a separate bid item.

ITEM #157: RUMBLE STRIPS

Work includes furnishing and installing a grouping of rumble strips with a color of choice at locations as directed by the Project Manager.

Materials The contractor shall use BARCO 06ER2002 or approved equal. This is thermoplastic material, 48’ in length, 3.865’ in width, and .68” height.

Construction Per manufacturers’ recommendation in sets of four.

Warranty N/A

Measurement and Payment The unit of measure for a curb stop is per each set of four, including all include all labor, equipment, material and incidentals necessary for installation

None required.

ITEM #158: SNOWPLOWABLE RAISED PAVEMENT MARKERS

Work includes furnishing and installing Snowplowable Raised Pavement Markers (RPMs) system consisting of a base slotted and epoxied into the pavement, with a colored reflector of choice, at locations as directed by the Project Manager.

Materials The Snowplowable RPM system is made from impact resistant lightweight materials and designed to be mounted on asphalt or concrete surfaces by a method of slotting the surface and epoxy. Retroreflective markers are interchangeable/replaceable on the base units to provide maximum visibility and customizability. Bolts, washers are also included in the assembly.

Minimum measurements of a Snowplowable RPM (based on the Valtir PN 625870, equal products acceptable):

• 1.7” in height minimum

• Width is 5.75” minimum

• Length is 9.45” minimum

• Weight is approx. 1.29 lbs

The installation of the RPM system shall be approved by the Project Manager and be completed in accordance with the manufacturer’s specifications.

Warranty Warranty-related documentation shall be provided by the manufacturer upon request.

Measurement and Payment The unit of measure for a RPM system will be EACH. Payment for one RPM system shall be made per contract unit price per EACH, for which payment include all labor, equipment, material and incidentals necessary for installation of unit.

Additional Supplies or Materials Contractor shall supply 2 RPMs for City Inventory per 10 installed or fraction thereof, not less than 2.

ITEM #159: RECESSED PAVEMENT MARKERS

Work includes furnishing and installing recessed (RePMs) system with a colored reflector of choice, at locations as directed by the Project Manager.

Materials Marking material shall be the color, width, thickness, pattern, and retroreflectivity shown on the plans and shall conform to MUTCD requirements for pavement marking color and application. Glass beads, reflective elements, primers, adhesives, sealers, and bonding agents shall be compatible with the selected marking material and shall be furnished and installed in accordance with the manufacturer’s recommendations. Materials shall be suitable for the pavement type, traffic volume, climate, and anticipated snowplow exposure, and shall provide a durable bond to the prepared recessed surface.

Construction Work shall include…