April 10, 2026

RE: IFB 26-06

Housing Authority of the City of Camden

2021 Watson Street, 2nd Floor

Camden, NJ 08105

On Call Electrical Maintenance & Repair Services

To Whom It May Concern:

Sealed bids will be received by the Housing Authority of the City of Camden (HACC) from qualified firms to provide On Call Electrical Maintenance & Repair Services. Sealed bids will be received within the Housing Agency Marketplace eProcurement website no later than 10:30 a.m. prevailing time on Friday, May 8, 2026.

We appreciate your interest in this project and look forward to your participation.

Sincerely, Jahmeelah Winfrey

Purchasing Agent

HOUSING AUTHORITY OF THE CITY OF CAMDEN

2021 Watson Street, 2nd Floor

INVITATION FOR BID 26-06

Bid Specifications

General Requirements

For:

On Call Electrical Maintenance & Repair

Services

Invitation for Bids (IFB) 26-06 for

On Call Electrical Maintenance & Repair Services

Proposals will not be received after the time specified for the opening of the Proposals. Proposals received after the hour appointed will be deemed invalid and returned unopened to the respondent.

Proposals will be held in confidence and not released in any manner until after a contract is awarded or any other action is taken by the HACC Board of Commissioners.

The right to reject any and all Proposals or to accept the proposal or any item of any proposal deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

NOTE: All respondents must comply with P.L. 1975, C127 signed into law June 23, 1975 and

P.L. 1977, c33 signed into law March 7, 1977 which laws are a part of the specifications in their entirety.

NOTE: Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq.

and N.J.A.C. 17:27-1 et seq.

Jahmeelah Winfrey

Purchasing Agent

AGENCY CONTACT PERSON: Jahmeelah Winfrey, Purchasing Agent

Telephone: (856)968-2700

E-mail: jwinfrey@camdenhousing.org

TDD/TTY: (856)831-4686

HOW TO OBTAIN THE IFB DOCUMENTS ON

THE EPROCUREMENT MARKETPLACE

1. Access ha.internationaleprocurement.com (no “www”).

2. Click on the “Login” button in the upper left side.

3. Follow the listed directions.

4. If you have any problems in accessing or registering on the eProcurement Marketplace, please call customer support at (866)526-9266.

PRE-BID CONFERENCE N/A

QUESTION SUBMITTAL DEADLINE Friday, April 24, 2026 @ 11:30AM

HOW TO FULLY RESPOND TO THIS RFP

BY SUBMITTING A BID SUBMITTAL

1. As directed within on page 12 Section 28 of the Bid document, enter proposed pricing where provided within the eProcurement Marketplace.

BID SUBMITAL RETURN & DEADLINE *Friday, May 8, 2026, 10:30 AM. The full Bid document shall be uploaded where provided within the eProcurement

Marketplace no later than 10:30 AM.

https://teams.microsoft.com/meet/27551733954676?p=dbT1k mLLitnrm039qd

Meeting ID: 275 517 339 546 76

Passcode: FV2WZ3E5 mailto:jkee@camdenhousing.org https://teams.microsoft.com/meet/27551733954676?p=dbT1kmLLitnrm039qd https://teams.microsoft.com/meet/27551733954676?p=dbT1kmLLitnrm039qd

RFP FOR: On Call Electrical Maintenance & Repair Services

REQUIRED BID DOCUMENTS SUBMISSION CHECKLIST

CONTRACTOR’S NAME:

Failure to submit the following documents is a mandatory cause for the bid to be rejected (N.J.S.A 40A:11-

23.2)

Required

By Owner

Submission Requirement Submitted with

Bid (Bidder’s

Initials)

Bond Guarantee deposit- in the form of a proposal bond (original only), a certified check or cashier’s check

Consent of Surety as to a Performance, Labor or Materials Payment and Maintenance Bond (if applicable)

* Stockholder Disclosure Certification

* Affidavit of Equal Opportunity Compliance (EOC)

* Exhibit A, Mandatory Equal Employment Opportunity

* Form of Non-Collusion Affidavit (properly notarized).

* Respondent’s Affidavit

* Statement of Compliance

* Appendix A, Americans with Disabilities Act of 1990

* Business Registration Certificate, Revised Contract Language for BRC Compliance

* Affirmative Action Compliance (Respondent must submit an NJ

Affirmative Action Certificate, a Federal Affirmative Action Plan Approval Letter or AA302)

* Affirmative Action Questionnaire

* Chapter 271 Political Contribution Disclosure Form submitted

* References submitted on Vendor Questionnaire/Certification

* Disclosure of Investment Activities in Iran

* HUD Section 3 Business Certification Form

* Proposal Form

* Fee Proposal (Pricing Page) signed. (List all exceptions on the fee proposal page under “Exceptions”.)

* W9

* Evidence of all specified insurance, as required.

* HUD forms: 5369 A and C,

* Notice of Intent to Subcontract

* Subcontractor Utilization Form (if applicable)

* Copy of Public Works Certificate or Proof of Registration (if applicable)

* Acknowledgment of Addenda: (Initial next to each received below if applicable)

All of the items checked off are included in the proposal submitted and I have received the addenda, if any were issued, indicated by my initials along with the completion of enclosed form.

Signature of Respondents (REQUIRED)

SUBMISSION INSTRUCTIONS, TERMS AND CONDITIONS

1. PREPARATION OF BIDS

Respondents are expected to examine the drawings, specifications, and all instructions. Failure to do so shall in no way relieve the Respondent from any obligation in respect to the Proposal.

Each Respondent shall sign the Proposal and print or type his name on the Proposal summary page, pricing page and any other page where an entry is made. Bids shall be signed by proper authorities in ink. Bids must include full business address, legal trading name and the authorized signature, which binds the organization in this matter.

Bids which offer supplies or services other than those specified will not be considered and will be marked as non-compliant, unless authorized by the Request for bids. Bids which offer supplies or services where specifications are exceeded will be accepted. Respondents shall not make additional stipulations in his Request for bids that restrict the HACC in any way.

When not otherwise specified, Respondent must definitely state time of proposed delivery or completion of contract pursuant to N.J.S.A. 40A:11-1 et seq. Time, if stated as a number of days, will include Saturday, Sunday and holidays.

2. BID GUARANTEE AND BONDING REQUIREMENTS (N.J.S.A. 40A:11-21)

Please note: The name, address, and phone number of the Bond Underwriter as well as the Bond

Number shall be included with all bonds submitted to the HACC.

A. Bid Guarantee REQUIRED _X_NOT REQUIRED

When required, each bid shall be accompanied by a bid bond, cashiers or certified check for ten per cent (10%) of the amount of the total contract, but not in excess of $20,000. This guarantee shall be made payable to the Housing Authority of the City of Camden, NJ. Such deposit shall be forfeited upon refusal of a bidder to execute a contract; otherwise, checks shall be returned when the contract is executed and the performance bond (if required) is filed with the Housing Authority of the City of

Camden, NJ.

The bid security checks for unsuccessful bidders, if requested, will be returned as soon after the bid opening as possible but in no event later than (10) days after the bid opening.

Please note: Uncertified business checks, personal checks or money orders are not acceptable.

All bid bonds submitted, must be signed and witnessed with original signatures. The HACC will not accept facsimile or rubber stamp signatures on the bid bond. Failure to sign the bid bond by either the Surety or Principal shall be deemed cause for disqualification of the bid. The Attorney-in-Fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the Power of Attorney. The name, address and phone number of the Bond Underwriter as well as the

Bond Number shall be included with all bonds submitted to the HACC.

The HACC will only accept bid bonds from companies that are licensed and qualified to do business in the State of New Jersey. Such a list (Approved Surety Companies) may be available upon request to the State of New Jersey, Department of Banking and Insurance, P.O. Box 325, Trenton, New Jersey

08625.

The HACC will not accept a bid with multiple bid numbers listed on the bid bond.

Failure to submit or sign a bid guarantee by either the Surety or Principal, and/or failure to submit the properly executed bid bond with the bid package shall be deemed cause for disqualification and rejection of bid.

B. Certificate (Consent) of Surety REQUIRED X NOT REQUIRED

When required, each bidder shall submit with its bid, a certificate from a surety company stating that the surety company will provide the contractor with a performance bond in an amount equal to the amount of the contract (N.J.S.A. 40A:11-22). Such surety company must be licensed and qualified to do business in the State of New Jersey. The certificate (consent) of Surety, together with a power of attorney, must be submitted with the bid. Failure to submit or sign the Certificate (Consent) of

Surety by either the Surety or Principal, and/or failure to submit the properly executed Certificate

(Consent) of Surety with the bid package shall be deemed cause for disqualification and rejection of bid.

C. Performance Bond REQUIRED X NOT REQUIRED

When required, the successful bidder shall furnish a Performance, Payment and Completion Bond in a sum of at least one hundred percent (100%) of the total amount payable by the terms of this Contract. Such written guarantee shall be made payable to the Housing Authority of the City of Camden, NJ and shall be in the form required by Statute.

Such bond shall further carry a stipulation that no advance, premature, excessive or delayed payments by the

City shall in any way affect the obligation of the Surety on its bond.

Such bond shall further stipulate that no payments made to the Contractor, nor partial or entire use of occupancy of the work by the HACC shall be an acceptance of any work or materials not in accordance with this Contract and the Surety shall be equally bound to the same extent as the Contractor.

It is expressly stipulated that the Surety for the Contractor on the project shall be obligated to make periodic inquiries of the HACC at reasonable times, to determine whether its Principal has performed or was performing the Contract in accordance with all of its terms and conditions, particularly in relation to the progress payments scheduled under said Contract with the HACC.

In the event the Contractor defaults or fails to perform or finish the work prescribed under the Contract for any reason whatsoever, it shall become the unqualified obligation of the Surety for the defaulting contractor to complete the Contract in accordance with its terms following receipt of notice from the owner of such default.

The Contractor shall execute a formal contract with the HACC in the form required and in such number of counterparts as the HACC may request. Such Performance, Payment and Completion Bond shall be furnished and such Contracts shall be executed and delivered by the contractor within ten (10) days after the receipt by the contractor of notice accepting his bid by the HACC.

The Housing Authority of the City of Camden, NJ will only accept performance bonds from surety companies that are licensed and qualified to do business in the State of New Jersey.

BID PRICE GUARANTEE – Ninety (90) Days from Award of Contract

When the Housing Authority of the City of Camden, NJ requests bid prices for supplies, materials and equipment, the contractor(s) shall agree to guarantee the bid price(s) for a period of ninety (90) days from the date of the award of contract. Contractor(s) may extend the bid price guarantee through written permission to the Housing Authority of the City of Camden, NJ.

3. EXPLANATIONS TO RESPONDENTS

Any explanation desired by a Respondent regarding the meaning or interpretation of the Request for

Bids, drawings, specifications etc. must be requested in writing and received by the Purchasing

Department the time frame established with this solicitation prior to the Request for proposal closing date and time so a reply can be issued to all Respondents. Oral explanations or instructions, given before award of the contract will not be binding.

4. SUBMISSION OF BIDS

Bids and modifications thereof shall be enclosed in a sealed envelope addressed to the office specified in the Request for Bids with the name and address of the Respondent, date of opening and the Request for Bids number on the face of the envelope. The HACC assumes no responsibility for the Bids not received on time at the location stipulated in the Solicitation advertisement.

Any Bid may be withdrawn prior to the date/time of the closing or authorized postponement thereof.

Any Proposal received after the closing date/time will not be considered.

5. REJECTION OF BIDS

The HACC reserves the right to reject any and all Bids in accordance to any and all Federal, State, and HUD rules and regulations. The right to reject any and all Bids or to accept the bids or any item of any bid deemed most advantageous to the Housing Authority and to award contracts accordingly is reserved to the authority of the Board of the HACC.

6. INSURANCE REQUIREMENTS

Prior to the start of any work; the successful respondent shall furnish a Certificate of Insurance to the owner showing the following minimum insurance requirements in forms and with insurance companies acceptable to the owner. Further, it is agreed that the policy shall be endorsed to provide

30 days written notice of cancellation or non-renewal to the owner prior to cancellation, termination, or material alternations of said insurance.

7. PREVAILING WAGE ACT/DAVIS BACON WAGE RATE REQUIREMENTS (Where

Applicable)

Pursuant to N.J.S.A. 34:11-56.25 et seq., successful Respondents on projects for the “public work” shall adhere to all requirements of the New Jersey Prevailing Wage Act and HUD’s Davis Bacon

Wage Rates. Certified payrolls shall be submitted with request for payments for work done under this contract.

Pursuant to N.J.S.A. 34:11-56.48, cited as “The Public Works Contractor Registration Act”, each

Respondent for any public work for municipalities, where the work exceeds $15,444 must submit either a registration certificate or a copy of their registration application with their Proposal.

All workers shall be paid not less than the prevailing wage rates or the HUD Davis Bacon Wage Rate

– whichever is higher. In the event that a worker is found to have been paid less than the prevailing wage rate/Davis Bacon Wage Rates, the HACC has the right to terminate the contractor’s or subcontractor right to proceed with work, and to prosecute the work to completion. The contractor and his sureties shall be liable to the HACC for any excess costs occasioned thereby.

Prior to final payment, contractors and subcontractors must certify to the HACC the amount of payroll outstanding as a result of the work herein undertaken. Said amount shall be set aside by the HACC from the application for final payment until final unpaid wages are satisfied.

8. AWARD OF CONTRACT

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing

Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of

Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Any resulting contract shall be subject to the availability and appropriation of sufficient funds.

A written award letter/purchase order mailed or otherwise furnished to the successful Vendors within the time for acceptance specified in the BID shall be deemed to result in a binding contract without further action by either party. Said contract shall include all terms and conditions set forth in these specifications, drawings, advertisement, addenda, or any other document issued by the HACC in relation to this Invitation for BID.

The contract shall be signed by all parties within the time limit set forth in the specifications, which shall not exceed 21 days of the notice of award excepting Saturday, Sunday, and holidays; given the

HACC of has received all necessary bonding, insurance, and certification information requested of the Vendors. If the contract has not been signed and returned by the Vendors within the 21 days specified, the HACC may cancel the award and award to the next lowest Vendors.

9. INDEMNITY

The successful Respondent will indemnify and hold harmless the HACC from all claims, suits or actions and damages or costs of every name and description to which the HACC may be subjected to or put by reason of injury to the person or property of another, or the property of the HACC, resulting from the negligence, carelessness or accident on the part of the Respondent, his servants or subcontractors, in the delivery of materials and supplies, or in the performance of the work under this agreement. Said Respondent will list the HACC as “Additional Insured”.

10. FURNISHED PROPERTY (Where Applicable)

No materials, labor or facilities will be furnished by the HACC unless otherwise specified on the

Proposal invitation.

11. DELIVERY (Where Applicable)

Bids are to include all costs of material and/or supplies delivered prepaid FOB destination to designated HACC locations. All claims and adjustments are to be made between vendor and transportation carrier. The Housing Authority of the City of Camden, NJ recognizes two (2) types of delivery:

Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

The contractor shall deliver items Monday through Friday 9:00 a.m. through 2:00 p.m.

12. TERMINATION

Either party may terminate this agreement for reasons approved by the HACC upon 10 days written notice to the other party. The HACC shall only be responsible for payment up to the effective date of termination. Upon termination of the contract, the HACC may complete any unfinished work and place a claim for the cost of said work against the contractor’s performance bond. The HACC reserves the right to stop work at any time during the contract for good cause.

13. CANCELLATION

The HACC has the right to cancel any purchase order or if, after sixty (60) days from the date of the purchase order, the goods or services have not been delivered. The cancellation will occur unless the vendor can show cause as to why the order should not be canceled. For Services see “Specifications

Specific To.”

14. SELLER’S INVOICES

Invoices shall be prepared and submitted to HACC’s Accounts Payable email:

accountspayable@camdenhousing.org Invoices shall contain the following information: purchase order number, item numbers, description of supplies or services, quantities, unit prices and extended totals. An affidavit form is also required and will be a part of the purchase order.

15. “RIGHT TO KNOW” LAW Ref. N.J.A.C. 8:59-5.1

All items which contain chemicals must comply with the New Jersey Right to Know statute.

Information and labels are required with every item and every delivery. If MSD sheets and labels are not received, the order will not be accepted.

16. AVAILABILITY OF FUNDS

The HACC is subject to N.J.S.A. 40A:11-1 et seq. which states that this contract shall be subject to the availability and appropriation of sufficient funds annually.

mailto:accountspayable@camdenhousing.org

17. PURCHASING FROM STATE CONTRACT Ref. N.J.S.A. 40A:11-1 et seq.

The HACC reserves the right to purchase, during the term of any contract to be awarded, any of the specified materials and/or services through the New Jersey State Cooperative Purchasing Agreement

(State Contract) if it is in the HACC’s interest to do so. The HACC also reserves the right to reject all Bids and use State Contract instead of making award.

18. AFFIRMATIVE ACTION Ref. N.J.A.C. 17:27

The contractor shall comply with all provisions of the Affirmative Action Law, P.L.1975, C. 127

(N.J.A.C. 17:27.) Contractor will be required to submit an Initial Project Manning Report, Form

AA201, provided by the Affirmative Action office and completed by the contractor in accordance to

Article 4 of the Regulations promulgated by the Treasurer pursuant to P.L. 1975, c. 127. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. The contractor shall be required to provide a copy of the Affirmative Action Form or Certificate regardless of the amount of the contract.

19. TRANSFER OR ASSIGNMENT

After award, the contract may not be subcontracted, transferred, or assigned by the contractor in whole or in part without the prior written consent of the HACC.

20. DOCUMENT RETENTION

As per N.J.A.C. 17:44-2.2 Authority to audit or review contract records, relevant records of private vendors or other persons entering into contracts with covered entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14. Winning Respondents shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State

Comptroller upon request.

21. FEDERAL, STATE, AND LOCAL LAWS

All work shall be completed in accordance with all federal, state, and local laws, ordinances and regulations.

22. TIME OF COMMENCEMENT/COMPLETION

The contractor will be required to commence work on the project no later than 10 days after issuance of a HACC Purchase Order. The purchase order authorizing commencement of work will be issued after all bonds, affirmative action documentation, insurance certificates, and contracts requested by the HACC have been received.

When requested, the contractor shall complete all contracts and provide all bonding, insurance, and affirmative action evidence within 10 days of request by the HACC.

The contractor will be required to establish the hours of work as required to properly staff the project, maintain progress, and complete the work within the agreed upon time, with no change or additional cost to the HACC. If for some reason the work is not completed by the specified date, the contractor shall work after normal hours and shall provide adequate staff to complete the project. In no case will the work after hours or increase in staff be cause for the HACC to become liable for any additional costs.

Supply and equipment orders shall be delivered in the time stipulated in the “Specifications Specific

To” section.

23. PAYMENT/BILLING DATE

Payment will only occur when the HACC has received the services and products requested in this specification. All required documentation must be received by HACC Accounts Payable or his/her designee on or before the bill date. Billing information provided on the billing date shall include but not be limited to the following:

1. Properly signed Declaration and Certification of requested payment on a form provided by the HACC.

2. A copy of monthly affirmative action reports.

3. Any other documentation required by the HACC.

24. CONTRACT

Award of this Rquest for Proposals will be made by the HACC. The terms and conditions of this specification and the Bid advertisement shall be part of the authorizing purchase order. Respondents shall not make additional stipulations in his Bid that restrict the HACC in any way.

25. WORK SITE: (HACC - Area Wide)

26. DISPUTE RESOLUTION/PROPOSAL PROTEST

As per N.J.S.A. 40A:11-1 et seq., Any prospective respondent who wishes to challenge a proposal specification shall file such challenges in writing with the purchasing agent no less than three business days prior to the opening of bids. Challenges filed after that time shall be considered void and having no impact on the HACC or the award of a contract. If said challenger is not satisfied with the determination of the Attorney, the challenger shall file a written request to be heard before a meeting of the HACC. Notice must be filed within three (3) business days of the HACC Attorney’s reply.

27. BIDS

Bids must be signed by the Respondent. All Bids must be typewritten or written in ink. Any Bid showing any erasure or alteration must be initialed by the Respondent in ink.

28 ENTRY OF PROPOSED FEES (PRICING ITEMS)

The proposed fees shall be submitted by the bidder and received by the Agency where provided on the eProcurement Marketplace only.

Unless otherwise stated, the proposed fees are all-inclusive of all related costs that the successful bidder will incur to provide the noted services, including, but not limited to: employee wages and benefits; clerical support; overhead; profit; licensing; insurance; materials; supplies; tools;

equipment; long distance telephone calls; travel expenses; document copying not specifically otherwise agreed to by the Agency; etc.

Vendor shall submit 1 Original and 1 copy of your “hard copy” bid to the Agency Administrative Office.

29. DISCRIMINATION

There shall be no discrimination against an employee engaged in the work required to produce the commodities covered by any contract resulting from this Proposal, or against any applicant to such employment because of race, creed, color, national origin or ancestry. This provision shall include, but not be limited to the following: employment upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor shall insert a similar provision in all subcontracts for service to be covered by any contract resulting from this Proposal.

30. DISCREPANCIES

In evaluating Bids, discrepancies between words and figures shall be resolved in favor of words.

Discrepancies between unit prices and the total price extension shall be resolved in favor of the unit price and the extension adjusted accordingly. Discrepancies between the indicated sum of any column of figures and the correct sum thereof shall be resolved in favor of the correct sum.

31. AMERICAN GOODS AND PRODUCTS TO BE USED WHERE POSSIBLE.

Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract pursuant to N.J.S.A. 40A:11-1 et seq.

32. BUSINESS REGISTRATION OF PUBLIC CONTRACTOR

Contractor needs to include proof of business registration at the time it submits a proposal or proposal in response to a request for bids. For all other transactions, proof of business registration must be submitted before the issuance of a purchase order or contracting document.

Contractor shall provide written notice to his subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof of business registration extends down through the levels (tiers) of the project.

Before final payment on the contract is made by HACC, the contractor shall submit an accurate list and proof of business registration of each subcontractor or supplier used in fulfillment of the contract, or shall attest that no subcontractors were used.

For the term of the contract, the contractor and each of its affiliates and a subcontractor and each of its affiliates N.J.S.A.52:32-44 shall collect and remit to the director, New Jersey Division of Taxation, the Use tax due pursuant to the Sales and Use Tax Act on all sales tangible persona property delivered into this State, regardless of whether the tangible personal property is intended for a contract with a contracting agency.

A business organization that fails to provide a copy of a business registration as required pursuant to section 1 of P.L. 2001, c134 (c.52:32-44etal.) or subsection e. or f. of section 92 of P.L.1977, c.110

(c.5:12-92), or that provides false business registration information under the requirements of either of those sections, shall be liable for a penalty of $25.00 for each day of violation, not to exceed

$50,000.00 for each business registration copy not properly provided under a contract with a contract agency.

33. POLITICAL CONTRIBUTION DISCLOSURE

Contractor shall submit the C.271Political Contribution Disclosure form required pursuant to

N.J.S.A. 19:44A-20.26. This disclosure must include all reportable political contributions (more than

$300 per election cycle) over the 12 months prior to submission to the committees of the government entities listed on the form provided by the local unit.

34. DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN

Pursuant to Public Law 2012, c. 25, any person or entity that submits a proposal or proposal or otherwise proposes to enter into or renew a contract must complete the certification to attest, under penalty or perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the person or entity. (This document must be submitted by contractor and subcontractors)

RQUEST FOR PROPOSALS

26-06

On Call Electrical Maintenance & Repair

Services

Scope of Service

The Housing Authority of the City of Camden (HACC) is accepting bids from well-qualified Contractors to provide “On Call Electrical Maintenance & Repair Services”. The work will include inspection, maintenance and repair services.

This is a Federally funded project under the US Department of Housing and Urban Development

(HUD) thus your quotes shall be at the Davis Bacon Electrician Wage rates published on the date of the legal notice and made as part of solicitation. The contract requirements will be in compliance with Federal and State contract law.

Proposed time and material prices must be held by the Contractor(s) through December 31, 2023.

Scope of Work

Work Requirements will include but not limited to the following:

1.0 Contractor shall be prepared to respond to all request for service 24 hours per day, 365 days per year. All cost for labor and materials for these calls shall be included in the bid.

1.1 Contractor shall maintain an adequate crew of employees to perform the services requested and required.

1.2 Proposers shall include in their hourly rates, all overhead, profit, administrative cost, insurance, truck mileage, union pension fund, workman’s compensation, unemployment insurances, social security, etc., in the labor rate. NO ADDITIONAL COST WILL BE

ALLOWED.

1.3 The HACC’s normal business hours are 8:30 a.m. to 4:30 p.m., Monday through Friday, which shall be considered normal work hours as may pertain to any other provision of the Contract. The Contractor must receive the approval of the Maintenance Supervisor, or authorized representative, prior to commencing any work in all cases.

1.4 Contractor shall respond to regular service calls within three (3) days, or at such an interval or schedule as mutually agreed upon by the Contractor and HACC. Contractor shall submit estimates for services in accordance with the instructions within the Scope of Work within three (3) days of the original request. It is the Contractor’s responsibility to ensure that the have all the information to prepare accurate estimates. These estimates shall include the estimated number of hours, hourly rate of employees involved, estimated material cost and completion date.

1.5 Emergency projects shall be defined as unforeseen combination of circumstances, which includes a threat to the health, wellbeing, and safety of citizens and property. The resulting state that calls for immediate action, a response is required within two (2) hours of receiving the notice. For emergency calls, received outside of normal business hours (evenings, weekends, and/or holidays), the contractor shall provide a contact person’s name and telephone number or have a voice mail paging or answering service. Contractors using a voice mail paging or answering service shall be required to initiate a call back to the

Authority within 15‐25 minutes.

1.6 Non‐Normal business hours & Emergency (Charge not to exceed one and one-half (1.5) times the Electrician labor rate for work performed during regular hours.

1.7 Man hours paid under this contract shall only be for productive hours at the jobsite. Time spent for transportation of workers, material acquisition, handling and delivery, or for the movement of contractor owned or rental equipment is not chargeable directly but is overhead and the cost shall be included in the hourly rate. HACC shall accept no bid with a minimum charge stipulation.

1.8 If during the course of work the contractor experiences a conflict with the plans/scope of work and any applicable Federal, State, or Local Building Code, the contractor shall notify the Site Maintenance Supervisor or his or her representative before proceeding with said work.

1.9 All materials used by the contractor shall be billed to the HACC at actual cost to the contractor. Actual cost shall be defined as the exact dollar amount paid to a supplier by the contractor for materials to be used or that have been used on behalf of the HACC. No additional markup of any kind shall be allowed on materials. Contractors will submit supplier’s invoices upon request to verify these charges.

1.10 Contractor shall obtain all permits for inspections, tests, and other services required for the completion of work.

1.11 The Contractor shall at all times keep the work area free of debris and any waste materials.

Contractor shall be responsible for the removal of all trash at the end of the day at no additional charge.

1.12 It is the responsibility of the contractor to implement safeguards in compliance with OSHA standards to eliminate accidents, down time and mistakes, while facilitating quality workmanship in adherence to all local state and federal laws as applicable. Also the contractor shall responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property around the work site.

1.13 The Contract or shall use vehicles and equipment marked with company logo at all times, even during after-hours and emergency response.

1.14 The Contractor shall require all personnel to adhere to basic working attire, including uniform shirts clearly marked with the Contractor’s company name. Contractor’s personnel shall present a neat and clean appearance at all times. Shirts shall be worn and buttoned at all times. Contractor’s personnel; shall be equipped with proper shoes and other hear required by State Safety Regulations.

1.15 Work shall only be performed with HACC written authorization by issuance of a Purchase

Order. The only exception to this is in the case of emergency repairs to ensure public health and safety, and in these cases authorization can only come from the Purchasing Agent, or the Purchasing Agent’s designated representative.

1.16 Any Vendor responding to this Invitation to Bid acknowledges that their bid submission is an offer for services and not a right to be awarded a contract.

1.17 It shall be the Bidder's responsibility to comply with all applicable federal, state and local laws and regulations.

1.18 The Bidder agrees that all prices indicated herein shall be considered fair and final and that no additional fees, surcharges, taxes or other increases shall be added to the charges for the services provided during the contract period.

1.19 The Bidder agrees to provide all services as specified to the Housing Authority of the

City of Camden and shall permit the Authority to deduct from any invoice submitted for payment such amounts, specified herein as penalties, for failure to provide the required services.

1.20 The Bidder agrees that the services to be provided under this agreement must be authorized by the Executive Director or his authorized representative and presented to the Bidder in writing.

1.21 Pursuant to the terms herein, the Bidder agrees to provide to the Housing Authority of the City of Camden complete written invoices for all services provided to the Authority on a monthly basis, no later than the tenth (10th) of each month.

1.22 All services provided under the terms of this contract shall be subject to the availability of duly authorized funds appropriated for such purposes. The total cost of all services provided under the terms of this contract shall not exceed the original contract price unless the Housing Authority of the City of Camden exercises its right to increase the amount of said contract by an amount deemed necessary in the event additional services are required.

1.23 The Contractor shall warrant and represent that is shall comply with the prevailing

Provisions of 24 CFR 905.170 (b) Employment, Training, and Contracting Opportunities for Low-Income Persons, Section 3 of the Housing and Urban Development Act of 1968.

1.24 Work shall include, but shall not necessarily be limited to, installing, servicing and/or repairing of the following:

1. The CONTRACTOR is responsible to familiarize himself with the site and point out any potential problems before starting the job

2. All service conduits and cables, including pull strings; re-routing of conduits and switches as necessary

3. All distribution including specified panels, feeders to panels, disconnect switches, meter centers, breakers and fuses; including branch circuit breakers as specified when applicable; upgraded as necessary

4. All electrical baseboard heaters and adjoining wall thermostats, if applicable

5. Standard emergency lighting and LED exit signs

6. All electrical boxes in party walls and ceilings to be in accordance with the electrical code

7. Smoke detectors in all units and in common areas in accordance to plan and code requirements; including installation of hearing impaired devices in locations as specified by the HACC

8. Wiring and connection to all mechanical, (plumbing and HVAC) required for the project;

9. All wiring and hook-ups for elevators as required by the elevator contractor

10. Parking lot pole(s) and pathway lighting as designated by HACC,

11. Complete troubleshooting and repairing existing electrical systems from the utility electric meter to the source of the problem

12. Installation of new equipment that requires licensed electrician.

Property Names and Site Locations:

Name of Property Address

John F. Kennedy Tower 2021 Watson Street

Ablett Village 307 Ablett Village

Branch Village Admin Building 150 Boyd

Chelton Terrace Phase I 721 Chelton Avenue

McGuire Gardens (HCV Office) 114 Boyd Street

Mickle Tower 200 Martin Luther King Boulevard

Westfield Tower 3199 Westfield Avenue

Baldwin’s Run Community Building 404 Dudley Street

Parts and Materials:

The Contractor shall furnish all parts and materials necessary for properly maintaining and repairing plumbing systems in City buildings. Mark-up on parts and materials may not exceed 10% of

Contractor’s cost. Invoices must identify the work performed, cost of labor, parts/materials used, parts/materials cost, and parts/materials mark-up cost.

CONTRACT PERIOD

The contract term shall be for one (1) year commencing on the date of award. The contract may be renewed for up to two (2) additional one-year terms, at the sole discretion of the Agency, in accordance with applicable New Jersey procurement laws and regulations, and subject to the availability of funds and approval by the governing body.

COORDINATION OF ACTIVITIES

All activities for this contract will be coordinated through the offices of

Melody Johnson-Williams

Executive Director

856.968.2798 mwilliams@camdenhousing.org

FEE SCHEDULE – PAYMENT

The Contractor shall be paid a monthly rate for the requested services. Proposers shall submit invoices to Accounts Payable email: accountspayable@camdenhosuing.org

All invoices submitted for payment shall include the following information:

• Date

• Start and completion time

• Line item number with cost describing services rendered mailto:mwilliams@camdenhousing.org mailto:accountspayable@camdenhosuing.org

• Site name

HACC shall review and process invoices for payment pursuant to the solicitation.

AWARD OF CONTRACT

Award of Contract, Rejection of Bid(s)

The contract shall be awarded, if at all, to the lowest responsible bidder as determined by the Housing

Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to reject any or all bids pursuant to N.J.S.A. 40A:11-13.2, and to waive any informalities and to take such alternates that the HACC feels are in the best interests of the HACC. The HACC may at its option accept the lowest bid on each item and split awards among the various bidders who submit the lowest responsible bids. Pursuant to N.J.S.A. 40A:11-24, the Housing Authority of the City of

Camden, NJ shall award the contract or reject all bids within sixty (60) days, noting the exception highlighted in the law.

Return of Contracts and Related Contract Documents--When required

Upon notification of award of contract by the Housing Authority of the City of Camden, NJ, the contractor shall sign and execute a formal contract agreement between the Housing Authority of the

City of Camden, NJ and the contractor.

Purchase Order—considered to be a contract.

If a formal contract is not required by the Housing Authority of the City of Camden, NJ, an approved and signed Housing Authority of the City of Camden, NJ Purchase Order will constitute as a contractual agreement. When a formal contract is required, the contractor shall sign and execute said contracts and return the contracts with other required documents to the Purchasing Office.

Failure to execute the contract and return said contract and related documents within the prescribed time may be cause for a delay in payment for services rendered or products received or the annulment of award by the Housing Authority of the City of Camden, NJ with the bid security becoming property of the Housing Authority of the City of Camden, NJ. The Housing Authority of the City of Camden, NJ reserves the right to accept the bid of the next lowest responsible bidder, in such a case.

Term of Contract

The contractor, to whom the contract is awarded, will be required to do and perform the work/services and to provide and furnish the materials in connection therewith in accordance with the plans and specifications on or before the date listed in the Technical Specifications.

Purchase Order Required; Notice to Proceed

No contractor or vendor shall proceed with any project, provide any service, or deliver any goods until he is in receipt of an approved purchase order authorizing work to begin or goods to be delivered.

DEBARMENT, SUSPENSION, OR DISQUALIFICATION

The Housing Authority of the City of Camden, NJ will not enter into a contract for work with any person, company or firm that is on the State Department of Labor and Workforce Development;

Prevailing Wage Debarment List, or the State of New Jersey Consolidated Debarment Report

(www.state.nj.us/treasury/debarred).

http://www.state.nj.us/treasury/debarred)

All bidders are required to submit a sworn statement indicating whether or not the bidder is, at the time of the bid, included on the State Department of Labor and Workforce Development; Prevailing Wage Debarment List or the State of New Jersey Consolidated Debarment Report, or the Federal Debarred Vendor List--Excluded

Parties List System—System for Award Management—SAM.gov.

DELIVERY

FOB Destination, Freight Prepaid - The contractor, to whom the contract is awarded, retains title and control of goods and selects the carrier and is responsible for the risk of transportation; title passes to the Housing

Authority of the City of Camden, NJ upon delivery and ownership by the HACC; the successful bidder pays and bears the costs of all freight and delivery charges listed below. The Housing Authority of the City of

Camden, NJ recognizes two (2) types of delivery:

A. Inside Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building.

B. Spotted Delivery

Items are to be delivered to a HACC location and taken off the truck by transportation carrier personnel and brought to a designated area inside a HACC facility or office building. Transportation carrier personnel are responsible to then uncrate, setup, assemble items to determine good working order and remove all debris to the satisfaction of the Housing Authority of the City of Camden, NJ.

Contractors are cautioned to provide adequate personnel to deliver goods as none will be provided by the

City. If a specialized person is needed to setup, assemble or erect item, such assembly shall be completed within five (5) business days of the actual delivery date. Failure to assemble, setup, or erect items within the stated time may result in a $100.00 per day assessment against the bidder for each day items are not assembled, setup or erected.

The Housing Authority of the City of Camden, NJ will not be responsible for any extra delivery costs. All bid prices for materials, goods, and supplies shall include all shipping, freight, delivery and handling costs.

Specific delivery instructions are provided in the General Specifications.

Please note! All packages, boxes, cartons etc., when delivered, must be plainly marked on the outside as to contents, and the Housing Authority of the City of Camden, NJ’s purchase order number must be clearly printed on the packages, boxes, cartons, etc.

Delivery Guarantee

The contractor agrees to deliver the item(s) so listed in the bid specifications within the prescribed number of days also outlined in the bid specifications (if so noted). Failure to deliver the designated items within the prescribed period shall cause the Housing Authority of the City of Camden, NJ to deduct penalties as per the schedule listed in the general specifications.

The contractor shall deliver items Monday through Friday 9:00 a.m. through 2:00 p.m.

AFFIRMATIVE ACTION REQUIREMENTS

Each respondent shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

i. Appropriate evidence that the respondent is operating under an existing federally approved or sanctioned affirmative action program; or

ii. A certificate of employee information report approval issued in accordance with N.J.A.C. 17:27-4; or

iii. An employee information report (Form AA302) provided by the Division and distributed to the public agency to be completed by the contractor, in accordance with N.J.A.C.17:27-4.

Please note: A completed and signed Affirmative Action Questionnaire is required with submission of proposal. However, the HACC will accept in lieu of the Questionnaire, Affirmative

Action Evidence stapled to the Affirmative Action Questionnaire form.

“If awarded a contract your company/firm will be required to comply with the requirements of

N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et. seq.

AUTHORIZATION TO WORK – PURCHASE ORDER REQUIRED

No service shall be rendered unless the successful respondent receives an approved purchase order authorizing the respondent to render the service.

BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)

Pursuant to N.J.S.A. 52:32-44 as amended by P.L. 2004 – Chapter 57, all respondents shall submit with their proposal package a copy of their “New Jersey Business Registration Certificate” as issued by the Department of Treasury of the State of New Jersey. Failure to provide the New Jersey

Business Registration Certification with…