e amwell MUNICIPAL SPECIFICATIONS - INSTRUCTIONS.pdf

SPECIFICATIONS AND BID DOCUMENTS

for the

Municipal Building Parking Lot Resurfacing

Prepared for

Township of East Amwell

Hunterdon County

New Jersey

PREPARED BY

VAN CLEEF ENGINEERING ASSOCIATES

755 Memorial Parkway

Suite 110

Phillipsburg, NJ 08865

Tel: 908-454-3080 Fax: 908-454-1397

September 2026

Robert S. O’Brien, PE, New Jersey Professional Engineer

License Number GE41972

Project No. 3917.001

F:\Projects\3900 - East Amwell Township\3917 General Engineering\3917.001 Gen Eng - Municipal Complex Improvements\Mun Bldg Parking

Lot\Progress PSE For Review\S-3917.001-Specifications 260911.docx

TABLE OF CONTENTS

NOTICE TO BIDDERS

INSTRUCTION TO BIDDERS

BID DOCUMENT SUBMISSION CHECKLIST

BID FORM

BID BOND

TWO YEAR MAINTENANCE BOND SAMPLE FORM

CERTIFICATE OF PUBLIC WORKS CONTRACTOR REGISTRATION

CERTIFICATE OF BUSINESS REGISTRATION

AFFIRMATIVE ACTION QUESTIONNAIRE

PREVAILING WAGE COMPLIANCE DECLARATION

CONSENT OF SURETY

SUBCONTRACTORS IDENTIFICATION FORM

EQUIPMENT CERTIFICATION

STATEMENT OF OWNERSHIP

NON-COLLUSION AFFIDAVIT

ACKNOWLEDGMENT OF RECEIPT OF CHANGE TO BID DOCUMENTS FORM

BIDDER CORPORATE RESOLUTION

BIDDER QUALIFICATION FORM

INSURANCE CERTIFICATES

PREVAILING WAGE PAYMENT CERTIFICATION

PERFORMANCE AND PAYMENT BOND

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE EXHIBIT

CONTRACT

NOTICE OF AWARD

NOTICE TO PROCEED

STANDARD SUPPLEMENTARY SPECIFICATIONS ………………………………………………………………………………….. 51

APPENDIX A – PREVAILING WAGES ………………..……………………………………………………………………………………. A

NOTICE TO BIDDERS

NOTICE is hereby given that electronically sealed bids will be received by the Township of East Amwell (herein called the “Owner”) for:

Sealed bids for the above named Contract, which comprises approximately 750 s.y. Profile Milling 0”- 3”; 785 tons Hot Mix

Asphalt 9.5M64 Surface Course Overlay, 3” Thick; 450 s.y. HMA Leveling Course, var. thickness, 850 s.y. Remove and Replace

Parking Lot Base; 6 each Reset Monitoring Well Casting; 3 each Reset Septic Force Main Cleanout Casting, Pavement Striping &

Markings; Supplemental Bid Items: 30 s.f. Reinforced Concrete Retaining Wall, 2’ High; 190 s.y. Reinforced Concrete Apron &

Slab; and other incidental work appurtenant thereto, will be received by the Township on October 1, 2026 at 12 noon, prevailing time publicly broadcast and recorded on zoom and conducted on electronic platform, in accord with N.J.A.C. 5:34-1 et. Seq., on

BIDNET at www.bidnetdirect.com//eastamwelltownship: on October 1, 2026 at 12:00 noon local prevailing time, at which time they will be publicly unsealed, and the contents publicly announced.

A copy of the bid documents shall be provided in Adobe PDF format, available for download from the Township e-procurement website www.bidnetdirect.com//eastamwelltownship.

The Contract Documents may be examined at the Township Clerks Office, between the hours of 8:30 a.m. and 3:00 p.m., Monday – Friday.

Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.

Bids must be submitted online only at www.bidnetdirect.com//eastamwelltownship no physical or email submittals will be accepted.

Any proposal received not complying with these requirements SHALL not be opened and returned to sender marked

“Unresponsive”.

By the Township of East Amwell

Linda Giliberti, Township Clerk

INSTRUCTION TO BIDDERS

1. DEFINITION OF TERMS

1.1. The word "Owner" is used to designate the Township of East Amwell having its principal office at 1070 Route 202/31, Ringoes, NJ 08551, or its duly authorized representatives for whom the work described is to be performed.

1.2. The word "Engineer" refers to VAN CLEEF ENGINEERING ASSOCIATES, the Consulting Engineers appointed by the Owner to observe the work and will extend to and include any employee or agent of VAN CLEEF ENGINEERING ASSOCIATES for this Project.

1.3. The term "Contract Documents" means all documents contained in the "Specifications and Bid Documents" along with any addenda thereto, and also includes all Plans, Reports or other drawings or materials specifically referred to in the

Contract Documents.

1.4. The word "Bidder" is used to designate any party submitting a Bid to perform the work specified in the Contract

Documents. The successful Bidder selected by the Owner to perform the work specified under this Contract is also referred to as the Bidder.

1.5. The word "work" means the services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the obligations of the Contractor. The work may constitute the whole or a part of the Project.

2. BIDDERS TO EXAMINE CONTRACT DOCUMENTS AND VISIT SITE OF WORK

2.1. In accordance with the terms and conditions of the Contract Documents, the Bidder must do the following before submitting his Bid:

2.1.1. Examine the Contract Documents thoroughly.

2.1.2. Visit the site to become familiar with local conditions that may in any manner affect the cost, progress or performance of the Work.

2.1.3. Become familiar with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress or performance of the Work.

2.1.4. Study and carefully correlate his own observations with the Contract Documents.

2.2. Bidders must carefully examine the Contract Documents and, in addition, must use whatever means may be necessary to completely satisfy themselves not only of the quantity of materials and labor and the extent and requirements of work, but also of the actual conditions under which the work specified is to be performed.

2.3. Bidders must use complete sets of Contract Documents in preparing bids. Neither the Owner nor the Engineer assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Contract Documents. Bidders must carefully study and compare the Contract Documents with each other and with other work being bid concurrently or presently under construction to the extent that it relates to the work for which the bid is submitted.

2.4. Submission of a Bid by a Bidder is a representation that the Bidder has visited the site, has become familiar with the extent and requirements of the work and the actual conditions under which the work specified is to be performed, has correlated personal observations with the requirements of the Contract Documents, and has affirmed that the Contract time specified is a reasonable period for performing the work.

2.5. Failure on the part of Bidders to thoroughly acquaint themselves with all details of all work to be performed under the

Contract and the conditions under which it will be performed will not be considered as a valid excuse for claims of any kind after the award of the Contract.

3. INTERPRETATION OF CONTRACT DOCUMENTS

3.1. If Bidders fail to fully understand any clause or requirement of the Contract Documents, inquiry must be made of the

Engineer for an interpretation in advance of the submission of the bid. Also, Bidders are required to promptly notify the

Engineer of any ambiguity, inconsistency, or error which they may discover upon examination of the Contract

Documents or of the site and local conditions. Such inquiries or notices must be in writing and must be received by the

Engineer at least ten (10) days prior to the date fixed for the opening of bids, weekends and holidays excepted. Inquiries which are received less than ten (10) days prior to the date fixed for the opening of bids may not be answered. Answers will be issued in the form of addenda mailed or delivered to all parties known by the Engineer as having received a set of the Contract Documents. Only those questions which are answered by written addenda are considered to be binding.

Oral and any other interpretation which may be given will be considered as having no legal effect on either the Bidder or the Owner.

3.1.1. Receipt of Addenda must be acknowledged in the space provided for the purpose in the Bid Forms. If a Bidder does not acknowledge receipt of any Addenda, he will still be required to comply with said Addenda.

3.1.2. All Addenda become part of the Contract Documents and will take precedence over the original Contract

Documents. Subsequent Addenda will take precedence over previously issued Addenda.

3.2. In the interest of brevity, the Contract Documents frequently omit modifying words such as "all" and "any" and articles such as "the" and "an", but the fact that a modifier or an article is absent from one (1) statement and appears in another is not intended to affect the interpretation of either statement.

4. QUANTITIES ARE APPROXIMATE

4.1. The quantities of the various kinds of work to be done and materials to be furnished, as stated in the Contract

Documents, are approximate. The quantity of materials actually to be furnished may be varied to suit the requirements of the work and the statement of approximate quantities in the Contract Documents in no way relieves Bidders from ascertaining independently and on their own account the amount of materials and labor to be furnished.

4.2. Increases or decreases in the quantities for unit prices that are twenty percent (20%) or less of the bid quantity shown in the Bid or subsequently amended, will not be regarded as sufficient grounds for an increase nor decrease in the unit prices bid, nor for claims for anticipated profits, nor for loss of profit, nor for other damages, nor for an extension of time allowed for completion of work.

5. LABOR LAWS

5.1. All Bidders are advised to inform themselves as to the requirements of Federal, State of New Jersey, and local laws governing the employment of labor. Bidders are required to comply with all such laws and regulations. Attention is called to the provisions of the laws covering hours of work and minimum wages and Bidders are advised to inform themselves of these requirements.

6. BID SECURITY & BID FORM

Bid security must be in the form of a certified check, cashier’s check or bid bond, binding the bidder to execute a contract and furnish the required performance and payment bonds within ten (10) days after notification of acceptance of the bid.

6.1. Bids must conform in every respect to all the material conditions stated in the Contract Documents.

6.2. Bids must be submitted upon the Bid Form included in the Contract Documents. Bidders must submit the bound

Contract Documents with the Bid Form contained therein. The Bid Form that is submitted must be fully filled out. The prices must be written and also stated in figures. All forms must be filled out in ink. Failure on the part of any Bidder to conform to these requirements may be deemed, in the sole discretion of the Owner, cause for the rejection of his

Bid as non-responsive.

7. REJECTION OF BIDS

7.1. The Owner may disqualify a Bidder in accordance with N.J.S.A. 40A:11-4 if the Owner has had “prior negative experience” with the Bidder. In addition, Owner reserves the right to reject any Bid that does not conform with the

Contract Document requirements.

7.2. In the event the Owner rejects any or all Bids for any reason whatsoever, the Bidders are not be entitled to any compensation in connection with the preparation and submittal of the Bid or for any profits that might be anticipated had the Contract been awarded to the Bidder.

7.3. The Owner will reject a bid on any contract for public work if the contractor or its subcontractor is not registered pursuant to the Public Works Contractor Registration Act, P.L. 2003, c. 91, N.J.S.A. 34:11-56.51 and the Business Registration

Act, P.L.2004, c57 (N.J.S.A.52:32-44).

8. BALANCED BIDDING

The work has been divided into Items in order to enable the Bidder to bid for the different portions of the work in accordance with his estimate of their costs. Unbalancing of bids may be cause for the rejection of the entire bid.

9. AWARD OF CONTRACT

9.1. In evaluating Bids, the Owner will consider the qualifications of the Bidders and whether or not the Bids comply with the prescribed requirements.

9.2. The Owner may consider operating costs, maintenance requirements, performance data, and guarantees of materials and equipment.

9.3. The Owner may conduct such investigations as it deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications, and financial ability of the Bidders to complete the work in accordance with the

Contract Documents to the satisfaction of the Owner within the Contract time.

9.4. Bidders are hereby advised that the Contract, if awarded, will be awarded to the “lowest responsible Bidder” based upon the evaluation by the Owner.

10. TIME OF THE ESSENCE

10.1. The Contractor must complete all work under the Contract and specified portions thereof within the time specified in the Contract Documents. The time so designated, upon award of the Contract, will be considered to be the essence of the Contract.

10.2. Time being of the essence of this Contract, the Bidder will, after being notified by the Owner to commence work, prosecute the work diligently using such means and methods as will ensure completion within the time designated therefore.

10.3 The attention of the Bidder is specifically directed to the portions of the Contract Documents regarding damages for failure to complete the work within the specified time.

11. SUBCONTRACTORS

11.1. The Bidder must comply with N.J.S.A. 40A:11-16 and must provide the name or names of all subcontractors to whom the Bidder will subcontract the furnishing of plumbing and gas fitting, and all kindred work; steam and hot water heating and ventilating apparatus, steam power plants and kindred work; electrical work; and structural steel and ornamental iron work, each which subcontractors must be qualified in accordance with P.L. 1971, c.198 (C.40A:11-1 et seq.).

11.2. The Bidder must not submit a Bid listing alternative Subcontractors for the same task. The Bidder must list only the name of a single Subcontractor, and no substitutions will be permitted unless approved in writing by the Owner. Please note that substitutions are strongly discouraged; therefore bidder must demonstrate a valid and reasonable excuse for the request for substitution. The Owner will automatically reject any Bid listing alternate subcontractors.

12. PRE- CONSTRUCTION CONFERENCE

12.1. The Bidder must attend a conference, scheduled by the Owner, after the execution of the Contract and prior to the start of any work, to discuss the scheduling and performing of the Work under this Contract. Representation of the Bidder at this conference must be by a person or persons authorized to act on the Bidder's behalf.

13. APPLICABLE LAWS AND SAFETY REGULATIONS

13.1. The attention of the Bidder is especially directed to the provisions of federal, state, county and municipal laws, statutes and regulations that may apply to the Work, including in particular all safety regulations. All pertinent laws, statutes, ordinances and regulations must be obeyed and complied with by the Bidder, his subcontractors, and all of his representatives.

13.2. In the performance of the Work under this Contract, all provisions of federal and New Jersey State Labor Laws must be complied with by the Bidder.

13.3. The Bidder must also comply with all current requirements promulgated under the New Jersey Department of Labor and Industry's Bureau of Engineering and Safety Regulations; Title 12, of the New Jersey Administrative Code.

13.4. In accordance with generally accepted practices, the Bidder must be solely and completely responsible for conditions in, on, and near the jobsite, including the safety of all persons and property affected in any way by his operations, during performance of the work. This requirement will apply continuously 24 hours per day and will not be limited to normal working hours. The Bidder will be solely responsible for the construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the Work and any health and safety precautions required by any regulatory agencies.

13.5. The duty of the Owner or its authorized representative to conduct a review of the Bidder's performance does not include review of the adequacy of his safety measures in, on, or near the site.

13.6. The Bidder, at the time of submitting his proposal, must enclose a statement designating the manufacturers of major equipment and/ or products that he intends to install in the work designated. Major equipment and/or products are those where the total applied value is greater than $1,000.00 for this contract. When products of a particular manufacturer are specified, it is intended and must be understood that the proposal tendered by the bidder includes those products or products as equal to those specified in the Base Bid. Should the bidder desire to submit for consideration an unspecified product or products as equal to those specified, the bidder must furnish with his proposal a list of any product or products he proposes to incorporate in the work. The list must be accompanied by descriptive information for each unspecified product or products, including, as applicable, detailed drawings and specifications, certified operation data, and experience records. The Owner reserves the right to reject any unspecified product or products submitted which require changes in design, construction, or other changes which may increase the contract price for the performance of any of the other contractors involved with the project.

13.7 Only manufactured and farm products of the United States, wherever available, shall be used in connection with this contract, pursuant to N.J.S.A. 40A:11-18.

14. INSURANCE AND INDEMNITY BY THE BIDDER

14.1. The Bidder must, to the fullest extent permitted by law, indemnify, defend, and hold harmless the Owner and the

Engineer, their officers, employees and agents, against any loss, liability, claims or demands (including death and/or property damage) arising out of or resulting, in whole or in part, from the Bidder’s performance of this Contract.

14.2. The Bidder must provide insurance required by the Contract Documents to completely protect and save harmless the

Owner, Engineer, consultants of the Engineer, and agents and employees of any of them, from any and all losses, liens, claims, suits, judgments, and proceedings of whatever nature arising out of the conduct of the Work or the performance of this Contract.

14.3. All insurance that will be required to be maintained by the Bidder must be in the amounts and for the coverage's specified herein and with such insurance companies as approved by the Owner. Insurance companies must be licensed to do business in the State of New Jersey.

14.4. Certificates of insurance must name the Owner, Engineer, consultants of the Engineer, and agents and employees of any of them, as additional insured, as required by the Contract Documents. Should any Work proceed without the submission of a Certificate of Insurance, such allowance will not be deemed a waiver of these insurance requirements, and the Bidder will nevertheless be responsible for providing for such coverage.

15. MAINTENANCE OF FINANCIAL RECORDS

The Bidder and all subcontractors must maintain their books, records, financial documents and all other financial records relevant to the Project pursuant to the Contract in accordance with generally accepted accounting principles.

16. ACCESS TO PROJECT RECORDS

Representatives of the Owner and its agents must have access to all work while in preparation or progress, off or on the site and the contractor and all subcontractors must provide proper and safe facilities therefore, including but not limited to ladders, scaffolds and protective equipment. The Owner, or any of its duly authorized representatives must have access to any such books, documents, papers and records relevant to the project maintained by the bidder and all subcontractors for the purpose of making audit examinations, excerpts and transcriptions. The contractor and all subcontractors must preserve and maintain such records during project construction and for a minimum of three years after final payment by the municipality. The contractor's facilities and records will also be subject at all reasonable times to inspection and audit by the

Owner and its duly authorized representatives during the period of performance of the Contract Work and three (3) years thereafter.

17. BONDS

The successful Bidder will be required to furnish bonds as follows:

17.1. Performance Bond and Payment Bond in a sum equal to one hundred percent (100%) of the full amount of the Contract, as required by section 103.05 of these specifications.

17.2. Maintenance Bond which will remain in effect for a period of two (2) years, as required by section 109.11 of these specifications.

18. MANDATORY CONTRACT DISPUTE PROCEDURES

The Bidder agrees to Mandatory Contract Dispute Procedures required by N.J.S.A. 40A:11-50, as described below.

In an effort to resolve any disputes that arise during the construction of the project or following the completion of the project, the Bidder and Owner agree that all disputes between them arising out of or relating to the performance of the work described in the Contract Documents will be submitted to nonbinding mediation in accordance with the Construction Industry Mediation

Rules of the American Arbitration Association currently in effect. Request for mediation must be filed in writing with the other party to the Contract and with the American Arbitration Association.

The parties must share the mediator’s fee and any filing fees equally. The mediation must be held in the place where the

Project is located, unless another location is mutually agreed upon. Agreements reached in mediation will be enforceable as settlement agreements in any court having jurisdiction thereof.

The Bidder further agrees to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers or fabricators so retained, thereby providing for mediation as the primary method for dispute resolution between the parties to those agreements.

Nothing in this section will prevent the Owner from seeking injunctive or declaratory relief in court at any time. The alternative dispute resolution practices required by this section will not apply to disputes concerning the bid solicitation or award process, or to the formation of contracts or subcontracts to be entered into pursuant to P.L. 1971, c. 198 (C:40A:11-1 et seq.).

19. CONTRACTOR REGISTRATION REQUIREMENTS

Pursuant to the Public Works Contractor Registration Act (P.L. 1999, c. 238, specifically P.L. 2003, c. 91 or N.J.S.A. 34:11-

56.51), bidders must be registered with the New Jersey Department of Labor at the time bids are received by the Project

Owner. This section only applies if this Project is a “Public Work” Project as defined in the Act.

Pursuant to the Business Registration Act (P.L.2004, c.57, N.J.S.A. 52:32-44), bidders are also required to be registered by the New Jersey Department of Treasury, Division of Revenue at the time bids are received by the Project Owner.

20. AMERICANS WITH DISABILITIES ACT

All Goods, Services, Material and Construction Furnished by Bidder must be in strict compliance with the Americans with

Disabilities Act (42 U.S.C. 12101, et seq.).

21. PERMISSION TO WITHDRAW BID

N.J.S.A. 40A:11-23.3 authorizes a bidder to request withdrawal of a public works bid due to a mistake on the part of the bidder. A mistake is defined by N.J.S.A. 40A:11-2(42) as a clerical error that is an unintentional and substantial computational error or an unintentional omission of a substantial quantity of labor, material, or both, from the final bid computation.

A bidder claiming a mistake under N.J.S.A. 40A:11-23.3 must submit a request for withdrawal, in writing, by certified or registered mail to Linda Giliberti, Township Clerk, c/o Township of East Amwell, 1070 Route 202/31, Ringoes, NJ

08551. The bidder must request withdrawal of a bid due to a mistake, as defined by the law, within five business days after the receipt and opening of the bids. Since the bid withdrawal request shall be effective as of the postmark of the certified or registered mailing, the engineer or municipal clerk may contact all bidders, after bids are opened, to ascertain if any bidders wish to, or already have exercised a request to withdraw their bid pursuant to N.J.S.A. 40A:11-

23.3.

A bidder’s request to withdraw the bid shall contain evidence, including any pertinent documents, demonstrating that a mistake was made. Such documents and relevant written information shall be reviewed and evaluated by the public owner’s designated staff pursuant to the statutory criteria of N.J.S.A. 40A:11-23.3.

The public owner will not consider any written request for a bid withdrawal for a mistake, as defined by N.J.S.A. 40A:11-2(42), by a bidder in the preparation of a bid proposal unless the postmark of the certified or registered mailing is within the five business days following the opening of bids.

BID DOCUMENT SUBMISSION CHECKLIST

To: Township of East Amwell

Re: Municipal Building Parking Lot Resurfacing

A. Failure to submit the following documents is a mandatory cause for the bid to be rejected.

Applicable to

Bid if marked

“X”

DOCUMENTATION REQUIRED OR REVIEWED Initials When Due if not submitted with Bid

X Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with POA for full amount of Bid Bond)

With Bid

Submission

X Consent of Surety (Certificate from Surety company) With Bid

Submission

X Performance Bond and Labor and Material Payment Bond (Required from the

Awarded Contractor)

At signing of contract

X Maintenance Bond in the Amount of 100 % for a period indicated in “General

Conditions” Required from the Awarded Contractor Upon Acceptance of Project

Upon Acceptance of

Project

X Acknowledgement of Receipt of Addenda (To be Completed if Addenda are

Issued)

X Ownership Disclosure Form With Bid

Submission

X Named Subcontractors in Bid for Listed Specialty Trades

X

Public Works Contractor Registration Certificate(s) for the Bidder and all Sub

Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub Contractors Prior to Contract

Award

X Non-Collusion Affidavit With Bid

Submission

X Experience and Background Questionnaire With Bid

Submission

X Insurance and Indemnification Certificate Prior to Contract

Award

Disclosure of Investment Activities in Iran Form Prior to Contract

Award

Certification of non-involvement in Prohibited Activities in Russia or Belarus Prior to Contract

Award

X Federal debarment Form Prior to Contract

Award

X EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing Contract

EEO/AA Form AA-302 or Letter of Federal Approval or Certificate of Employee

Information Report

After Notice of

Award, Prior to

Signing Contract

X Bidder’s Checklist Prior to Contract

Award

B. This checklist is provided for bidder’s use in assuring compliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder Name: Date:

Authorized Representative:

Signature:

Print Name & Title:

BID FORM

On MONTH, DAY 2026 at _____ AM all bids will be publicly opened and read. The Bidder agrees that this Bid will not be withdrawn for a period of sixty (60) calendar days after the closing time for receipt of Bids.

The Bidder hereby proposes and agrees to furnish all the labor, materials, equipment, tools and services necessary for the work specified in the Contract Documents.

The Bidder has examined the location of the proposed work, the Drawings, Specifications, and all other Contract

Documents; and is familiar with the local conditions at the place where the Work is to be performed. Submission of this Bid is conclusive evidence that the Bidder has made such examination and is fully aware of the conditions that may be encountered in performing the work and the requirements of the Contract Documents. The Bidder understands that any information relative to any existing structures, apparent and latent conditions, and natural phenomena, as set forth in the Contract Documents or otherwise, carries no guarantee (expressed or implied) as to its completeness or accuracy, and has made all due allowances, therefore.

The Bidder declares that this Bid is made without connection to any other person or persons making Bids for the same work and is in all respects fair and without collusion or fraud.

The Bidder has determined the quantity and quality of equipment and materials required; has investigated the location to his satisfaction, has determined supply sources for the materials required, has investigated labor conditions, and has arranged for the continuous prosecution of the Work herein described.

The Bidder understands that the quantities appearing in this Bid Form are approximate only and are prepared for the comparison of Bids. The quantities of items may be increased or decreased as provided in the Contract Documents, and payment will be made at the original unit prices for work complete in accordance with the Contract Documents.

The Bidder agrees that the price bid will apply to actual quantities required, approved and used during the Work, including

Addenda. He further agrees to complete the entire work for this Contract within thirty (30) calendar days from the date specified in the Notice-to-Proceed.

The Bidder hereby agrees to be bound by the award of the Bid, and if awarded the Contract on this Bid, to execute the

Contract and the required Bonds and Insurance Certificates, and to furnish all other information and documents required by the

Contract Documents within the time limits specified.

The Bidder understands that the Township of East Amwell reserves the right to reject any or all Bids, or to waive any informality or technicality of any Bid, in the interest of the Township of East Amwell.

If this Bid is accepted by the Township of East Amwell, and the Bidder fails to execute the Contract as aforesaid, then the

Township of East Amwell will be entitled to recover from the Bidder the Bid Bond, and any other penalty specified in the Contract

Documents.

Bidder Name:___________________________________ Date Submitted:_________________

BASE BID – Municipal Building Parking Lot Resurfacing

ITEM

NO.

DESCRIPTION

APPROX.

QTY.

UNIT

UNIT PRICE

(IN DOLLARS &

CENTS)

EXTENDED

PRICE

(IN DOLLARS &

CENTS)

1 Profile Milling 0” – 3” 750 SY

2 9.5M64 Hot Mix Asphalt Overlay, 3” Thick 785 Tons

3 Remove and Replace Parking Lot Base 850 SY

Remove and Replace Parking Lot Base, Additional

Depth 125 Tons

5 Asphalt Price Adjustment 3,700 Dollar

6 Fuel Price Adjustment 3,500 Dollar

7 Pavement Striping 1 Lump Sum

8 Pavement Markings 1 Lump Sum

9 Reset Monitoring Well Casting 6 Each

10 Reset Septic Force Main Cleanout Casting 3 Each

11 Valve Box Riser 3 Each

12 1” Inlet Riser, Type A 1 Each

13 HMA Leveling Course, variable thickness 450 SY

Install New Septic Force Main Cleanout Casting (if and where directed) 3 Each

Install New Monitoring Well Casting (if and where directed) 6 Each

Sub-Total: Base Bid Amount – Items 1-15 (Sum of all items):

(Amount in Numbers)

(Amount in Words)

In the event of a discrepancy between the unit price for any pay item and the extended price shown for that item, the unit price is to govern. Where a unit price is bid for an item, but no extended price is provided, the extended price must be established by multiplying the unit price and the estimated quantity. Where the extended price is provided and the unit price is not provided, the unit price must be established by dividing the extended price by the estimated quantity. Where no figure is provided for the unit price and extended price, the amount bid will be considered to be zero ($0.00).

Any or all Bids for this Project may be rejected if they are non-conforming, non-responsive or conditional. A Bid must be rejected for failure to comply with material requirements of the Contract Documents.

SCHEDULE OF SUPPLEMENTAL BID ITEMS – Municipal Building Parking Lot Resurfacing

ITEM

NO.

DESCRIPTION

APPROX.

QTY.

UNIT

UNIT PRICE

(IN DOLLARS &

CENTS)

EXTENDED

PRICE

(IN DOLLARS &

CENTS)

S1 Reinforced Concrete Wall, 2’ High 30 SF

S2 Reinforced Concrete Apron & Slab 190 SY

Sub-Total: Supplemental Bid Amount – Items S1-S2 (Sum of all items):

In the event of a discrepancy between the unit price for any pay item and the extended price shown for that item, the unit price is to govern. Where a unit price is bid for an item, but no extended price is provided, the extended price must be established by multiplying the unit price and the estimated quantity. Where the extended price is provided and the unit price is not provided, the unit price must be established by dividing the extended price by the estimated quantity. Where no figure is provided for the unit

Any or all Bids for this Project may be rejected if they are non-conforming, non-responsive or conditional. A Bid must be rejected

Total Bid Amount: Base Bid Amount plus Supplemental Bid Amount.

In the event of a discrepancy between the unit price for any pay item and the extended price shown for that item, the unit price is to govern. Where a unit price is bid for an item, but no extended price is provided, the extended price must be established by multiplying the unit price and the estimated quantity. Where the extended price is provided and the unit price is not provided, the unit price must be established by dividing the extended price by the estimated quantity. Where no figure is provided for the unit

Any or all Bids for this Project may be rejected if they are non-conforming, non-responsive or conditional. A Bid must be rejected

A. If a Corporation:

Name of Bidder: ________________________________________________________________________

Authorized Signature: ___________________________________________________________________

Name of Person Signing: _________________________________________________________________

Title of Person Signing: ___________________________________________________________________

Dated: _______________________________________________________________________________

Business Address: ______________________________________________________________________

Business Telephone Number: _____________________________________________________________

Incorporated under the laws of the State of: _________________________________________________

B. If a Partnership, Individual, or Non-Incorporated Organization:

Name of Business Entity: _________________________________________________________________

Authorized Signature: ___________________________________________________________________

Name of Person Signing: _________________________________________________________________

Title of Person Signing: ___________________________________________________________________

Dated: ________________________________________________________________________________

Business Address: ______________________________________________________________________

Business Telephone Number: _____________________________________________________________

BID BOND

Pursuant to N.J.S.A. 40A:11-21, all Bidders are required to submit a Bid Bond in the amount of 10% of the “Total Bid (including any alternatives),” but not in excess of $20,000 and may be given, at the option of the Bidder, by certified check, cashier’s check or Bid Bond. The Surety must be licensed in the State of New Jersey and Listed in the US Department of Treasury Circular 570.

KNOW ALL MEN BY THESE PRESENTS, that the Bidder, hereinafter called the Principal:

Principal Name: ___________________________________

Principal Address: ___________________________________ and the Surety:

Surety Name: __________________________________

Surety Address: __________________________________

A corporation duly organized under the laws of the State of are held and firmly bound onto Township of East Amwell, As Owner, in the penal sum of

(BID BOND - AMOUNT IN WORDS)

(BID BOND - AMOUNT IN NUMBERS)

that for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to Township of East Amwell a certain Bid, attached hereto and made a part hereof to enter into a Contract in writing for the following Project:

NOW, THEREFORE,

1. If said Bid must be rejected or in the alternate

2. If said Bid must be accepted and the Principal must execute and deliver a Contract in the form of Contract attached hereto

(properly completed in accordance with said Bid) and must furnish a Bond for the faithful performance of said Contract, and for the prompt payment of all persons performing labor or furnishing materials in the connection therewith, and must in all other respects perform the agreement created by the acceptance of said Bid, Then this obligation will be void, otherwise the same will remain in full force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder will, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond will be in no way be impaired or affected by any extension of the time within which the Owner may accept such Bid; and Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have Hereunto set their hands and seal, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth below.

SIGNED AND SEALED this day of 202_____

(Seal)

PRINCIPAL

WITNESS TITLE

(Seal)

SURETY

WITNESS TITLE

TWO YEAR MAINTENANCE BOND SAMPLE FORM

BOND NO. _____________

AMOUNT: $______________

KNOW ALL MEN BY THESE PRESENTS, that

Hereinafter called the CONTRACTOR (Principal) and

A corporation duly organized under the laws of the State of __________________ hereinafter called the SURETY, and authorized to transact business within the State of New Jersey as SURETY, are held and firmly bound as OWNER (Obligee), in the sum of

______________________DOLLARS, for the payment of which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THE BOND IS SUCH THAT:

WHEREAS, the CONTRACTOR has executed and entered into a certain Contract hereto attached, with the owner, dated

__________202____ for Contract No. ____________________________________________________________.

NOW, THEREFORE, if the CONTRACTOR will in all this perform all the terms and conditions of the within and foregoing Contract and applicable Specifications, to be by such CONTRACTOR performed, and will honor all claims for defective work made within two (2) years after the completion and acceptance of the foregoing Contract, and will pay over, make good and reimburse to the

Owner, all loss or damage which the OWNER may sustain by reason of failure or default on the part of the CONTRACTOR, then the obligation must be void; otherwise it must be and remain in full force and effect.

PROVIDED, HOWEVER, that the SURETY for value received, herby stipulates and agrees that no change, omissions, extension of time, alteration, or addition to the terms of the Contract Documents or to the work to be performed thereunder, will in any ways effect its obligation on this bond, and it does herby waive notice of any such change, omissions, extension of time, alteration, or addition to the terms of the Contract Documents.

IN WITNESS WHEREOF, this _________________day of_______________, 202__, the name and corporate seal of each corporate party being hereto affixed and those present duly signed by its undersigned representative, pursuant to authority of its governing body.

CONTRACTOR

Attest

By____________________(Seal)

____________________________ SURETY

Attest

By______________________(Seal)

APPROVE AS TO FORM: ______________________________, 202__

___________________________________________________, OWNER

NOTE: The SURETY named on this bond must be one who is licensed to conduct business in the State where the project is located, and named in the current list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as

Acceptable Reinsuring Companies, as published in Circular 570 amended by the Audit Staff Bureau of Accounts, U.S. Treasury

Department. All bonds signed by an agent must be accompanied by a certified copy of the authority to act for the SURETY at the time of signing of the bond.

CERTIFICATE OF PUBLIC WORKS CONTRACTOR REGISTRATION

(P.L. 1999, C.238)

I. Pursuant to P.L. 1999, c.238, et al., specifically as amended in P.L. 2003, c. 91, N.J.S.A. 34:11-56.51, all Bidders are required to be registered by the New Jersey Department of Labor at the time bids are received by the Project Owner pursuant to the Public Works Contractor Registration Act.*

II. No bidder will list a subcontractor in a Bid Proposal for the contract unless the subcontractor is also registered pursuant to P.L. 1999, c. 238 at the time the bid is made.

III. No contractor or subcontractor will engage in the performance of any public work subject to the contract, unless the contractor or subcontractor is registered pursuant to the Act.

IV. Each contractor must, after the bid is made but prior to the award of the contract, submit to the Project Owner the certificates of registration for the bidder and all subcontractors listed in the Bid Proposal.

* Any bidder who is not registered pursuant to the Act at the time bids are received must be automatically disqualified and the bid must be rejected.

CERTIFICATE OF BUSINESS REGISTRATION

(P.L.2004, c.57)

All business organizations that do business (i.e., compete for or enter into a contract) with a State, County or Local Contracting

Agency are required to be registered with the State and provide proof of their registration to the contracting agency. Proof of valid business registration must be in the form of a Business Registration Certificate issued by the Department of the Treasury, Division of Revenue. The purpose of the registration is to ensure that all businesses and their subsidiaries receiving government contracts pay appropriate sales, use, and other taxes. A contractor and its subcontractor(s) must collect and remit to the Division of Taxation the use tax pursuant to the Sales & Use Tax Act on all sales of tangible personal property delivered into this State.

Notice of these requirements must be provided in bid specifications, requests for proposals or any other documents notifying potential contractors or procurement opportunities.

Business registration is required for any contract in excess of $2,625, 15% of bid threshold, $17,500.

A contracting agency must not enter into a contract with a business organization unless it has received proof of the business registration at the time of the bid or the proposal submission, in response to a request for bids or proposals. For all other transactions, the proof of business registration must be received prior to the issuance of a purchase order or other contracting document.

All public contractors submitting bids for public work must submit a copy of their proof of business registration with their bids.

Bidders must also obtain and submit proof of registration from those subcontractors at all levels (tiers) if the specifications require the subcontractor to be listed or named in the bidder’s submission, in accordance with N.J.S.A.40A:11-16. Proof of valid business registration must be provided by the bidders and their named subcontractors at all levels (tiers) at the time the bid or proposal is officially received and opened by the contracting agency if required by the specifications and N.J.S.A.40A:11-16. Failure to submit proof of registration is considered a mandatory rejection of bids and is non-waivable by the contracting agency.

The contractor must provide written notice to its subcontractor and suppliers of the responsibility to submit proof of business registration to the contractor. The requirement of proof extends down through all levels (tiers) of the project. After the award of a project, the contractor has the obligation to obtain proof of registration from each subcontractor or supplier on the project (in addition to those listed or named in the bid submission) and file proof of their business registration with the contracting agency prior to receiving final payment.

If there are no subcontractors on a project, the contractor must certify to that effect.

AFFIRMATIVE ACTION QUESTIONNAIRE

In the event that the Bidder is awarded this Contract, the Bidder must:

1. Comply with Affirmative Action requirements of N.J.S.A. 10:5-31, et seq. and P.L. 1975, c. 127 (N.J.A.C. 17:27) set forth in Article XIII of the Construction Contract.

2. Complete form AA-201 (Initial Project Manning Report Construction) and submit same to the Owner and to the State

Affirmative Action Office no later than three (3) days after the Bidder signs the Contract.

3. Are you a minority owned business? Yes No

I certify that the above information is correct to the best of my knowledge. I agree to comply with the Affirmative Action requirements.

BIDDER: _______________________________________________________

SIGNATURE: ____________________________________________________

NAME: ________________________________________________________

TITLE: _________________________________________________________

DATE: _________________________________________________________

Special Note: This questionnaire must be completed, signed and returned with your signed contract.

PREVAILING WAGE COMPLIANCE DECLARATION

The Contractor hereby agrees to comply in all respect with the New Jersey Prevailing Wage Act, Chapter 150, P.L. 1963 as amended. A copy of the prevailing wage rates pertaining to the work and issued by the New Jersey Department of Labor and

Industry entitled, "Prevailing Wage Rate Determination," is on file in the Engineer’s office, included herein, and may be obtained directly from the New Jersey Department of Labor and Industry. Workers must be paid not less than the prevailing wage rate. In the event it is found that any worker employed by the Contractor or any Subcontractor covered by the contract herein has been paid a rate of wages less than the prevailing rate required to be paid by such contract, the Owner may terminate the Contractor's or Subcontractor's right to proceed with the work or such part of the work as to which there has been a failure to pay required wages and to prosecute the work to completion or otherwise. The Contractor and his sureties must be liable to the Owner for any excess costs occasioned thereby.

Before final payment is made by or on behalf of the Owner of any sum or sums due to the work, the Contractor or Subcontractor must file with the Owner, written statements in form satisfactory to the commissioner of Labor and Industry certifying to the amounts then due and owing from such contractor or subcontractor filing such statement to any and all workmen for wages due on account of the work, setting forth therein the names of the persons whose wages are unpaid and the amount due to each respectively which statement must be certified by the oath of the Contractor or Subcontractor as the case may be in accordance with the said New Jersey Prevailing Wage Act.

The prevailing wage rate must be determined by the Commissioner of Labor and Industry or his duly authorized deputy or representative.

The undersigned is an (individual) (partnership) (corporation) under the Laws of the State of having principal offices at: __________________________________________________________________________________.

BIDDER: _______________________________________________________

SIGNATURE: ____________________________________________________

NAME: ________________________________________________________

TITLE: _________________________________________________________

DATE: _________________________________________________________

CONSENT OF SURETY

KNOW ALL MEN BY THESE PRESENTS, that for and in consideration of the sum of One Dollar ($1.00) and other valuable consideration paid by the Contractor, the receipt of which is hereby acknowledged, _______________________

(Name of Surety), a corporation organized and existing under the laws of the State of _____________ (State of Incorporation), and licensed to do business in the State of New Jersey, consents and agrees that if the Contract for the Municipal Building Parking

Lot Resurfacing located in the Township of East Amwell is awarded to __________________________ (Name of Bidder), the undersigned Corporation must execute the Bond or Bonds required by the Contract Documents and will become Surety in the full amounts set forth in the Contract Documents for the faithful performance of all obligations of the Bidder.

IN WITNESS WHEREOF, said Surety has caused this Consent to be signed and attested by a duly authorized officer and its corporate seal to be affixed hereto this ____ day of__________ , 202____ .

BY: ______________________

NAME:

Attorney-in-Fact

IMPORTANT - A valid and effective Power of Attorney authorizing the Attorney-in-Fact to execute the Consent of Surety on behalf of the Surety for the full amount of the Bid Price must accompany the Consent of Surety.

SUBCONTRACTORS IDENTIFICATION FORM

N.J.S.A. 40A: 11-16 provides that Bidders on projects concerning the construction, alteration or repair of any “public building” projects must provide “the name or names of all subcontractors to whom he bidder will subcontract the furnishing of plumbing and gas fitting, and all kindred work, and of the steam and hot water…