Oil Transfer Pump.doc

This file contains an Oil Transfer Pump maintenance checklist and is associated with a one-year Invitation for Bid (IFB) issued by the State of Maryland for preventative maintenance and repair services of an R-22 rooftop HVAC system and fuel oil furnace located on the Eastern Shore in Kent County. The contract covers a front building facility with hydronic and air heating capabilities on a parcel with two buildings, excluding the back building with the maintenance yard. The system is currently operational with an expired existing contract. Services required include quarterly and seasonal maintenance tasks as outlined in the checklist, which encompasses inspections, adjustments, replacements, and cleaning of various pump components including safety relief valves, fuel supply systems, filters, gauges, wiring, and lubrication points. No subcontracting is permitted, and bidders must demonstrate experience with legacy commercial systems, not residential technicians.

The contract requires invoicing and payment after work is completed with no upfront payments required. Part markup is capped at a maximum of ten percent, and bidders must factor this limitation into labor costs. There are no travel time, mileage, or fuel surcharges permitted. Invoices under $5,000 may be paid by credit card if no credit card fees are charged; otherwise, the default payment terms follow the State of Maryland's Net 15 standard for small businesses by check, with free ACH transfer (direct deposit) available. Bidders must include only those line items on their price form to which they are committing for invoice purposes.