OG21-4 ADDENDUM #1.pdf

AGENCY SOLICITATION NUMBER – ARFQ ______________

Addendum Number: ____

The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specification of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

This Addendum issued to publish and distribute the attached documentation to the vendor community.

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

Addendum #1 – Response to Technical Questions

ARFQ DEP21*58

FARNSWORTH # 1 WELL PLUGGING PROJECT

Q1. If we wanted to hire a night watchman to watch our equipment, are we allowed to do that?

A1. Response from landowner: from my perspective I would welcome that. As far as WVDEP is concerned, there is no line item on this contract for hiring security, so this would not be reimbursed by WVDEP.

Q2. (Talking about graveling the road) How far are you talking?

A2. The road will be built by the remediation contractor. The topsoil will be stockpiled and will be placed on top of the gravel and fully reclaimed, seeded, and mulched upon exit.

Q3. What about boards?

A3. Boards could be used but remember the road will already be built by the first contractor.

Q4. The road coming up over the hill, does the rock stay on it?

A4. Yes, the gravel says on the road down in there and it will be covered with topsoil and dress it up so the landowner can mow it again.

Q5. Other than plugging permits for this location for plugging, are there any other permits the contractor has to worry about?

A5. No.

Q6. On removing the road on the way out, do I understand that you don’t have to worry about it until you get out to the camp, or will you have to remove all of the gravel?

A6. You’ll reclaim and seed and mulch everything going back out to the camp, burying the rock in place. Back in the area around the campsite where we parked that gravel will also be buried by replacing the topsoil that was removed; seeding and mulching it so grass will grow back, and they can continue using it as before.

Q7. Scott Rodeheaver asked what is the access point to the other well? (Farnsworth #2).

A7. Use the same road, going approximately 100 yards further, crossing Goose Creek and then another 50 yards approximately to the well site.

Q8. That’s not part of this project?

A8. No, it will be a future project.

Q9. Allen Flowers asked Dave, there’s no well record for the depth, cased hole or anything. Are you going to require a plat?

A9. Yes, we have to have a plat on this one. We don’t have a record and it will need to be surveyed.

Q10. Do you want the plat done after the well is located?

A10. Yes.

Q11. The plugging contractor will be responsible for getting the plat and getting a permit through you all to plug it?

A11. Yes, a plugging permit is required to be submitted to the office. You will also need to add it to your blanket bond or get a single well bond in the amount of $5,000.

Q12. What are the present bonding requirements?

A12. A single well bond is $5,000 and a blanket bond is $50,000. A single well bond can be a letter of credit, surety, CD, or cash. $50,000 bonds are all the same.

Q13. On the reclaim, can the rock stay and dirt cap be put on top of it or does the rock have to come out?

A13. The rock can stay. Reclamation will replace stockpiled topsoil, seed, and mulch.

Q14. With present financial situation, what do you anticipate going forward, will you get another influx of money or do one project a month? What are you looking at right now?

A14. We have two projects right now that have already been issued (contracted) plugging two wells. This project plus the remediation is two more. Beyond that we really do not know. Most of our money is coming through expedited permit fees from horizontal wells. The more vigorous they get in their permitting, the more we can do. I cannot give you an answer. We are spending the money as fast as we are getting it.

Q15. As far as reclaiming the rock at the entrance, since this is all the same landowner, are we going to pick the rock back up and put it on the road on this site or are we going to truck it down the road?

A15. The contractor doing the remediation will dig down and remove the original topsoil and stockpile it and then put down rock for the road. At the end of the project the road will be reclaimed by the plugging contractor who will replace the topsoil by covering the rock used to make the road. This will be seeded and mulched so grass will grow back like it is now.

Q16. So, just going to cover the rock?

A16. Yes, by putting the soil that was removed back.

Q17. Is there a line item for road maintenance, for your rock and stuff for access in and out?

A17. There is not a specific line item on the contract, but there is a line item for rock, labor and for equipment so everything is covered. There is also a line item for solid waste disposal, should that be needed.

Q18. Landowner questions—being a rookie here what is the size of the rig coming in here? One of the vendors jumped in and said eight to ten feet in width and 30 to 35 feet in length.

A18. Our specs and contract do not list a definite size of the rig, but it does list limitations that it has to meet as far as rig size, pulling and load. In other words, big enough to do the job.

Q19. What is the protection for the landowner for some sort of catastrophic event that may occur?

I hear this conversation about bonding that protects the people around here during the work.

What is the protection for the landowner?

A19. Their insurance and the bonding protect the landowner too. Two million dollars of insurance is required for the winning contractor. So, if there is a catastrophic failure it could ultimately be an insurance claim against the contractor. However, if you mean more long term, environmentally, subjecting you to future liability or any enforcement or anything about pollution from the site, you would have none, if that is what you are asking.

Q20. There are two things my dad is concerned about. One is timber. What happens if something goes wrong and there was an explosion, and we had a whole lot of timber burned. It impacts the property value. Its value is the timber. Secondly what if there was an injury or a death from an operator on site as well?

A20. The answer is the same as the previous question. These guys are all professional and have insurance policies. Clearly, no one is expecting a catastrophic failure, but there are precautions in case there is.

Q21. How big an area do you anticipate having to (remediate)--150’ by 150’, 200’ by 200’ or 100’ by

100’?

A21. It depends on the area contaminated. All the contamination needs to be removed. There are some dead or nearly dead trees, and we need to get the contamination removed and the area stabilized so that we can place the rig in a good position to minimize additional tree removal and surface impacts.

Q22. And the site will be ready, a remediation company does the remediating, when the rig

(plugging contractor) comes in, will they be ready to set up on the well?

A22. Yes, we want the plugging contractor to follow the remediation contractor. We will have them set pipe over the well bore. Hopefully, we find wooden conductor in there, set pipe down over it and get containment and have a rock pad sitting here waiting for the rig when they are done, and have the well transferred and move right in when they are finished as near as we can. We do not want it to start re-polluting after the cleanup.

Q23. Not knowing the depth of the well, is there a hook load requirement in the bid package?

A23. There is not, just that the rig must be capable of lifting 150% of the anticipated hook load.

Q24. What are we anticipating?

A24. It is 150% of the heaviest load anticipated, whatever that may be. We have no well record so there is not an exact answer: 30 to 40 thousand pounds above string weight is going to be the best estimate of the heaviest hook load. We do not anticipate casing in this well. Our best guess is that it was dry hole when drilled and the driller pulled the casing and left the well open. That is our best educated guess.