OFMR Trash Removal_Recycling Solicitation SOW.pdf

STATEMENT OF WORK

OCTOBER 12, 2021

TRASH/DEBRIS REMOVAL, DISPOSAL, RECYCLING,

& PREVENTATIVE MAINTENANCE AND REPAIR SERVICES

C.1. Introduction

The Contractor shall provide on a regularly scheduled basis, i.e., annual task order contract, trash/refuse/debris removal disposal and recycling services at all Smithsonian Institution facilities identified herein and as named in individual task order contracts issued under the authority of this contract. Services include furnishing all equipment (except Smithsonian

Institution owned equipment/containers), personnel, supervision, tools, materials, and transportation to perform the required collection and disposal services in accordance with the statement of work and as further specified herein. All waste material must be disposed of at permitted facilities. All activities must be conducted in accordance with federal, state and local regulatory requirements and standards. Regular service as scheduled must be maintained in all instances. The Smithsonian Institution is the world’s largest museum, education, and research complex, with 19 museums and the National Zoo. The Smithsonian facilities has over ten million visitors a year not including the staff which accumulates a lot of trash/debris which can create a potential health and safety hazards to the visiting public, staff, and zoo animals.

C.2. Scope of Work

The Contractor shall furnish all equipment (except Smithsonian Institution provided equipment), supervision, labor, materials, transportation, and shall satisfactorily perform the services of trash, refuse, debris, and recyclable non-hazardous and non-radioactive material removal and disposal from the specified locations on the specified schedule.

The Contractor shall perform on a regular schedule and Unscheduled basis, trash/refuse/bulky debris removal disposal, recycling, and reporting for all Smithsonian Institution facility locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract.

The Contractor shall have the capability and capacity to effectively and efficiently remove and dispose trash from floor, ground, platform, loading platform, roll off, open top, compactors and other container locations listed in the attachments and as named in individual task order contracts issued under the authority of this contract.

The Contractor shall provide a preventative maintenance schedule, and perform repair services, as needed, for all trash equipment (e.g., compactors) from the locations listed in The Attachments and as named in individual task order contracts issued under the authority of this contract.

All waste material must be disposed of at permitted facilities chosen by the contractor. The

Contractor shall provide name, location, and contact information of facility on the contractor report. All trash activities shall be performed in accordance with federal, state, and local regulatory requirements and standards.

The Contractor shall ensure effective for all equipment from the locations listed in The

Attachments and as named in individual task order contracts issued under the authority of this contract.

The Contractor shall provide these identified services in Smithsonian locations throughout

Washington, D.C., Maryland, and Virginia.

C.3. Contracted Services

C.3.1. Trash Removal/Disposal

The Contractor shall perform on a regular schedule and Unscheduled basis the removal and disposal of centrally located trash/debris from SI and Contractor furnished equipment from the locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract.

The contents of the containers will be treated as non-recyclable or recyclable waste as directed below unless directed otherwise in writing by the Contracting Officer’s Technical Representative

(COTR) or Technical Subject Matter Expert (TSME). The contractor shall leave a record of pickup at the facility that includes driver identification and the date and time of pickup in a pre-identified location.

C.3.2. Recycling

Recycling consists of the collection and removal of recyclable mixed paper products (mixed office paper and corrugated fiberboard - cardboard) and mixed containers (aluminum and metal cans, glass bottles, and plastic bottles) from locations listed in The Attachments Contractor shall leave a record of pickup at the facility that includes driver identification and date and time of pickup in a pre-identified location.

Scrap Metal. Contractor shall provide open top dumpsters or roll off dumpsters (size varies by facility and specific requirement) to identified locations in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract. The frequency and location of scrap metal hauls shall be determined by the COTR and TSME. The

Contractor shall provide a scrap metal recycling report that contains the following completed information: facility name for each ticket at each location, service date, total scrap weight and material type. The report shall be provided to the COTR and TSME by the 15th day of the month following the conclusion of the applicable service month. The contractor shall leave a record of pickup at the facility that includes driver identification and the date and time of pickup in a pre-identified location.

Bulky Debris. Contractor shall provide an open top dumpster or roll off dumpster (size varies by facility and specific requirement) to identified locations in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract. The frequency and location of bulky debris hauls shall be determined by the COTR and TSME.

Bulky debris will be hauled to a Leadership in Energy and Environment Design (LEED) approved recycling facility. The Contractor shall provide a bulky debris recycling report that contains the following information: facility name to each ticket at each location, service date, total weight, weight breakdown of recovered material types, and landfill weight. The report shall be provided to the COTR and TSME by the 15th day of the month following the conclusion of the applicable service month. Contractor shall leave a record of pickup at the facility that includes driver identification and date and time of pickup in a pre-identified location.

All roll off and open top and containers identified as bulk debris shall be sent to an approved facility for LEED recycling. All roll off and open top containers identified as scrap metal shall be sent to a scrap metal facility in the regional area determined by the contractor. This reported information shall be supplied to the COTR, or TSME each month.

Contractor’s Rebates reports shall be itemized by facility, and then summarized by month for each type of material and shall include the facility the material was picked up from, material type, weight, amount of the rebate, date and time of drop off at recycling facilities receiving

Smithsonian recyclables. These reports shall be forwarded to the COTR and TSME by the 15th day of the month following the conclusion of the applicable service month. Rebate checks will be made out to the Smithsonian Institution and sent to the COTR by the 15th day of the month following service.

Recycling in Remote Areas

At the Front Royal, VA, Edgewater, MD, and Suitland, MD facilities only. The Contractor shall additionally report as described above on recyclables hauled separately from trash in a minimum of dual stream, including, but not limited to, grade 4 paper (OCC), grade 6 mixed paper, commingled cans and bottles; scrap metal is to be a separate haul where The Attachments and as named in individual task order contracts issued under the authority of this contract. Collection may also include roll-off containers for scrap metals.

C.3.3 Compactor/Container Corrective and Emergency Repair (Excludes Quarterly PM)

The Contractor shall provide corrective and emergency repair services on an as-needed basis for all identified equipment listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract.

Corrective work shall not begin without an approved work authorization from the COTR. For work that may result in a cost to the Smithsonian initiated or requested by either the Contractor or the COTR, the Contractor shall submit a quote to the COTR which must be approved prior to initiating any repairs.

For emergency service request, the Contractor must be able to respond within 24 hours of notification. The Contractor must be capable of responding to emergency calls seven (7) days a week to include holidays.

For any repair work requested to be done on site at Smithsonian facilities, applicable permits must be requested, obtained, and properly posted prior to commencement of the repair. This includes but may not be limited to any hot work or grinding (sparks, etc.), any painting

(especially with aerosol or VOC-containing finishes), and any work that requires workspace larger than the footprint of the container. Surrounding materials and property must be protected from any harm during approved on-site service or repairs.

If the container is removed for repair, the Contractor shall provide a replacement container of similar type and size.

Upon completion of repair service, the Contractor shall provide an itemized invoice by the 15th day of the month following the conclusion of the applicable service month.

C.3.4. Furnish Containers and Equipment

The Contractor, as required, shall furnish all equipment necessary for the performance of the work of this contract. Equipment for the collection and removal of trash and debris shall consist of appropriate type containers and trucks of sufficient size and number to perform the required work and to meet or exceed local ordinance or regulated requirements. Containers, Contractor or

SI-furnished, removed for any type of service, the Contractor shall provide a replacement container of similar type and size.

The Contractor's firm identification or logo may be stenciled on the Contractor’s owned containers. The Contractor shall NOT stencil Smithsonian-owned equipment.

C.3.5. Service Reporting

The Contractor shall submit all service reports electronically in a spreadsheet-compatible format agreed upon by the COTR by the 15th day of the month following the conclusion of the applicable service month.

Scheduled and Unscheduled (When necessary or needed) within 24 hr. turnaround of the

Removal/Disposal Services. Contractor shall provide an SI consolidated and itemized report by the locations listed in The Attachments and as named in individual task contracts issued under the authority of this contract, an invoice for all performed scheduled and Unscheduled services during the service month. The Contractor shall report monthly quantities in tons of all materials from all Smithsonian Institution facilities. This report shall itemize the material by SI facility, material weight, service date, container type, size in cubic yards, and service cost or rebate applied or disbursed.

LEED Report. Contractor shall provide a SI consolidated and itemized report by any facility, listed in The Attachments and as named in individual task order contracts issued under the authority of this contract, a LEED Recycling Material Identification Report (LEED Report) for all containers sent to a facility for recycling bulky debris for LEED during the service month.

The contractor will provide a LEED Report that contains the following information: Name of facility where the material was picked up, disposal location information, service date, material weight, weight breakdown of recovered material types, and landfill weight.

Container Preventative Maintenance and Repair. Contractor shall provide an SI consolidated and itemized report by the locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract, a list of all completed preventative maintenance and repair services during the service month. The Container

Preventative Maintenance and Repair report must itemize complete location information, service date, service performed, and service cost.

C.4. Service Frequency and Changes

The Contracting Officer or COTR will provide written notice to fulfill the requirements of the

Smithsonian Institution. Request services or service locations may be added, reduced, or eliminated from the locations listed in The Attachments and as named in individual task order contracts issued under the authority of this contract.

Service frequency shall be specified for the locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract, unless otherwise determined by the COTR and TSME.

Service frequency will vary from location to location, low and peak visitation seasons, and location, trash requirements and will be authorized by the COTR and the TSME.

There may be occasions (e.g., special events, construction, demolition, etc.) that require

Unscheduled trash and debris removal, additional containers for a limited period, or other related trash/debris removal services. The Smithsonian Institution COTR or TSME will notify, in writing, the Contractor 24 hours in advance for Unscheduled trash/debris removal, additional containers requirements, or other related trash/debris removal activity. The Contractor will provide cost estimates for Unscheduled services requested in advance of providing that specific service and submit invoices by the 15th day of the month following the conclusion of the applicable service month.

The work required by this contract shall be performed primarily during the hours of 5am to 5pm

Monday through Friday. There may be occasion for work to be performed at night and on the weekend.

The Smithsonian Institution shall maintain the exclusive right to exercise the option to require the Contractor to provide appropriate additional services to these or additional facilities during the life of this contract. These optional facilities may now be in the design or construction phase or may be facilities which otherwise come under the control and authority of the Smithsonian.

The Contractor shall not commence any such optional services to any Smithsonian Institution facility without first receiving a written task order issued by the Contracting Officer. Terms, Conditions, Prices/Costs, Schedules, and Specifications shall be negotiated before exercising any option for additional service.

C.5. Service Pricing

Required trash removal services for locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract are provided for use in computing rates and for the purposes of evaluation of offers and Bid Bond requirements. Variations in these estimates may also affect locations by adding or dropping pickup points. These container inventories are the Smithsonian Institution’s best estimates;

however, actual container inventory vary and must be field verified by the Contractor. Monthly invoicing shall be itemized by service date and weights for each location.

The Contractor will be required to remove all trash, debris or recyclable materials from the locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract. Billing for services rendered shall be based on unit prices from contract award, listed as Attachment B and only for services rendered.

C.6. Access to Containers and Equipment

The Contractor must meet the schedules from the locations listed in The Attachments of this contract and as named in individual task order contracts issued under the authority of this contract. The Smithsonian Institution Facility Trash Coordinator shall be responsible to ensure proper, safe, and sufficient access and turnaround space for trucks and equipment. The contractor shall leave the record of pickup at the facility in a pre-identified location. Contractor personnel that encounter inaccessible containers on the scheduled service day will leave a signed ticket that includes driver identification, date, time, and specific reason service could not be provided for each instance encountered at the pre-identified location.

C.7. Contractor Performance Standards

The following performance standards will be used to evaluate contract performance:

• Establishment and maintenance of professional and courteous customer service and relations

– no deviation.

• Past Performance should be indicated by a list of current or previous contracts with names of points of contact and their current telephone numbers who can answer specific questions on quality, workmanship and scheduling. Provide contract information in great details, periods of performance dates, dollar value, and brief description of the work performed.

• The performance of all contract scheduled services without prompting – no deviation

• Performance of all services under this contract in accordance with applicable federal, state, and local regulatory requirements and standards – no deviation

• Schedule Unscheduled service requests within 24 hours of contact

• Submission of service invoices to the COTR by the 15th day of the month following the conclusion of the applicable service month – no deviation

• Submission of all required reports to the COTR by the 15th day of the month following the conclusion of the applicable service month – no deviation

• Clean up all trash and debris resulting from activities in the areas involved – minimal deviation

• Maintenance of container condition – no deviation

• Maintenance of working condition of all equipment – no deviation

• No commingling of trash and recyclables– no deviation

• Pricing bid sheet.