OFMR Trash QA 1-23.pdf

QUESTIONS DEPARTMENT ANSWER

Could you please provide a list of what equipment the Smithsonian Institution owns and what the contractor has to provide. OCON See page 7 of RFP "Furnished Equipment"

2 What is the start date of the contract. OCON January

Would it be possible to change the term of the contract from 1 year with 4 one year extension options to a 3 year with 2 one year extension options. This would help offset the initial cost of the equipment that is required. OCON No, One year with four year options are SI standard terms

4 Will there be a pre-bid or possible site visit. OCON See Amendment #1

Could you please make the annual increases based on CPI- Water/Sewer/Trash (W/S/T). CPI - W/S/T is more reflective of our industry. OCON

Consumer Price Index (CPI-U), Table 1, for all Urban Consumers, U.S. City average is SI Standard

Can you please provide the name of the current contractor and subcontractor and pricing. OCON Bates Trucking Company Inc. F08CC10527 @ $4.4M

In regards to the above referenced solicitation, will a site visit be offered? OCON See Amendment #1

How is the government procuring these services (Refuse and Recycling for Smithsonian Institution Facilities) currently? OCON Federally Funded Contract

9 Who is the current contractor and contract #? OCON Bates Trucking Company Inc. F08CC10527

Are there any changes in the PWS compared to current level of services been procured? OFMR/COTR

There are changes to both service provided and level of service;

changes include, but not limited to, increased cleaning/maintenance on containers, addition of scrap metal hauling, additional reporting requirements and container type and frequency changes.

11 Will you host a site visit for this requirement? OCON See Amendment #1

12 In your Technical Proposal Submission are there any page limits? OCON NO 13 What is the start date of this contract? OCON January

Is there a phase-in period? Can you provide a minimum of 30 days? OFMR/COTR A 30 day coordinated phase in period is prefered

15 Please confirm the set-aside for this requirement? OCON Full and Open

You have a requirement to submit a Subcontracting Plan with your proposal submission. If a Small Business is contemplating to submit a response, what is required to submit instead of the Subcontracting Plan as this offeror will meet the business goals for the Smithsonian Facilities? OCON Small Business are not required to submit a subcontrating plan

Can you share historical volume of trash and recycling for your facilities? Preferably prior to COVID as you may be closed to public. OFMR/COTR

2019 remained typical for planning: Landfill 1st Quarter-491 tons, 2nd Quarter-318 tons, 3rd Quarter-652, 4th Quarter-573 tons.

Comingle recycling averages approximately 15 tons per quarter, but can fluxuate as collection is refined. Scrap metal averages 10 hauls per quarter.

Can you share your historical requests for repair services?

Preferably prior to COVID OFMR/COTR

Important changes were made to the repair services portion of this contract; new contract levels will not match historical.

In reviewing the Statement of Work, this is a low risk contract for a company who has experience performing similar services for the government agencies. In similar type of contracts I have not seen a requirement to provide Professional Liability Insurance Coverage. Can the agency remove just this required for this particular type of contract? OCON OMIT

Statement of Work Section C.5. states a requirement for Bid Bond but I don’t see in your Evaluation Criteria under Pricing Proposal. Can you please confirm if Bid Bond is required to be submitted with the Proposal? If so, what percentage.

Additionally, is a Performance Bond is required of a contractor who is awarded this contract? And if so, what percentage of the performance bond is required? OCON Bid Bond is not required

SOW Section – Recycling in Remote Areas – please clarify this paragraph was is considered recycle at each of the remote locations. What comes out of each of the remote locations. OCON paper, cans, bottles and scrap metal

On your attachment labeled PM Quarterly Schedule please review the container located at Biology Institute. Is that a 30 YD Roll-Off? Currently it states it’s a 30 YD FL? OCON 30 -yard Comingle Recyler Front Load Container what are your preferred days for services at each of the location?

Is there is a day that works well with the facility please indicate? OCON Primarily during the hours of 5am to 5pm Monday through Friday