OFFER_AND_ACCEPTANCE_RFP.pdf

This is an Offer and Acceptance form used by the City of Tucson for executing contracts resulting from Request for Proposal (RFP) solicitations. The form serves as the binding agreement between the City of Tucson and successful offerors, incorporating by reference all terms, scope of work, conditions, specifications, and addenda from the original RFP. The document requires the offeror to provide contact information including the company name, authorized signatory details, address, phone, fax, and email, while the City's acceptance section includes spaces for the contract number, award date, signatures from the Director of Business Services, and approval from the Tucson City Attorney. In the context of RFP No. 240063 for housing and homelessness facilitation, training, coaching, and consultancy services, this form would be executed upon selection of vendors for the Qualified Vendors List (QVL). The initial submittal period closes at 2:00 pm Local Arizona Time on November 22, 2023, with the overall solicitation remaining open and continuous through November 22, 2028. The City intends to review submissions every 90 days at its discretion.

Vendors must achieve a minimum score of 70 points out of 100 possible points to qualify for the QVL and contract award. The solicitation is funded through Housing and Urban Development (HUD) and American Rescue Plan Act (ARPA) sources. Contracts will include an initial one-year term with options to extend for up to four additional one-year periods. Section 3 requirements mandate that at least 25 percent of labor hours be performed by Section 3 Workers and 5 percent by Targeted Section 3 Workers. Vendors may qualify as Section 3 Business Concerns if they are at least 51 percent owned by low-income residents or have over 75 percent of labor hours performed by Section 3 Workers. The procurement emphasizes compliance with federal regulations including equal employment opportunity, minority and women business enterprise participation, and restrictions on telecommunications equipment.