Offer_and_Acceptance.pdf

This is an Offer and Acceptance form for the City of Tucson, Arizona, establishing the contractual agreement framework for the Management of Lincoln Regional Park Concession Stands. The City of Tucson Parks and Recreation Department seeks a qualified contractor to manage and operate concession stands at two four-field softball complexes—the North Complex at 8116 E. Escalante Road and the South Complex at 4325 S. Pantano Road—which operate year-round with average weeknight attendance of approximately 150 participants and weekend tournament attendance of approximately 500 people per complex. The contractor must provide comprehensive snack bar and concession services, including all staff, equipment, and inventory management in a clean, safe, and sanitary environment compliant with Pima County health permits and OSHA safety standards. A non-mandatory pre-submittal meeting was scheduled for March 25, 2026, at 2:30 p.m. via Microsoft Teams, with questions due by March 27, 2026, at 4:00 p.m., and proposals due April 8, 2026, at 2:00 p.m. through the City's online bidding system. The contract term is three years with options for two additional one-year renewal periods at the City's discretion.

Pricing proposals may include a flat rent, percentage of sales, or combination approach with quarterly financial reporting and payment requirements. The contractor must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation coverage, commercial automobile liability coverage, and a $100,000 fidelity bond. Mandatory compliance requirements include Section 3 provisions requiring at least 25 percent of all labor hours performed by Section 3 Workers (individuals whose annual income does not exceed the Tucson HUD Income Limit of $53,850) and 5 percent by Targeted Section 3 Workers, compliance with Executive Order 11246 regarding equal employment opportunity, suspension and debarment regulations, the Byrd Anti-Lobbying Amendment, prevailing wage determinations if applicable, and the City's Living Wage Ordinance. Federal funding sources include the Federal Transit Administration (FTA), American Rescue Plan Act (ARPA), and Housing and Urban Development (HUD) programs. No incumbent contractor information or specific award value is specified in the available solicitation documents.