Offer_and_Acceptance.pdf
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- Solicitation number
- 260139
- Issued by
- Pima County, Tucson City, Arizona
About this file
This is an Offer and Acceptance form for the City of Tucson related to RFP 260139 for Heavy Equipment & Tool Rentals and Related Services through Axia Cooperative. The solicitation seeks qualified vendors to provide comprehensive equipment rental services across approximately 40 equipment categories, including aerial lifts, air compressors, concrete equipment, earthmoving equipment, forklifts, power generation systems, refuse vehicles, trailers, and water trucks. Equipment must be available for hourly, daily, weekly, and monthly rental periods on an as-needed basis with no guaranteed minimums. A non-mandatory pre-submittal meeting is scheduled for January 28, 2026, at 11:00 a.m. via Microsoft Teams, with a question submission deadline of February 2, 2026, at 12:00 p.m. Proposals are due February 25, 2026, at 2:00 p.m. through the City's online bidding system. The resulting contract will have an initial three-year term with two optional one-year renewal periods.
Pricing must be submitted on the City's price sheet template using not-to-exceed rates, with all pricing inclusive of shipping, fuel surcharges, delivery, and environmental fees to accommodate nationwide distribution. The estimated annual national volume for purchases through this contract is approximately $50,000,000, and awarded suppliers will pay an administrative fee of 2% of total net sales to Axia Cooperative. Vendors must obtain a City of Tucson business license or exemption determination, maintain comprehensive insurance including general liability of $1,000,000 per occurrence and commercial automobile liability of $1,000,000, and comply with multiple federal and local requirements including Davis-Bacon Act prevailing wage requirements for construction activities exceeding $2,000, HUD Section 3 compliance, Federal Transit Administration requirements, Buy America provisions for contracts exceeding $100,000, anti-lobbying certifications for purchases exceeding $100,000, and environmental compliance obligations for purchases over $150,000. No funds are currently available, and contract performance is contingent upon fund appropriation and availability.
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Text version
OFFER AND ACCEPTANCE
OFFER
TO THE CITY OF TUCSON:
The Undersigned hereby offers and shall furnish the material or service in compliance with all terms, scope of work, conditions, specifications, and amendments in the solicitation which are incorporated by reference as if fully set forth herein.
For clarification of this offer, contact:
Name:
Company Name
Title:
Address
Phone:
City State Zip
E-mail:
Signature of Person Authorized to Sign
Printed Name
Title
ACCEPTANCE OF OFFER
The Offer is hereby accepted. The Contractor is now bound to sell the materials or services specified in the Contract. This Contract shall be referred to as Contract No. ________________.
CITY OF TUCSON, a municipal corporation
Approved as to form: Awarded:
As Tucson City Attorney and not personally As Director of Business Services and not personally
Date Date
File details come from the government source that posted it. Updated .