Offer_and_Acceptance.pdf

This is an Offer and Acceptance document for the City of Tucson, Arizona, establishing the contractual framework for the Interpretive Displays for Reid Park Zoo project. The City seeks a qualified design consultant/general contractor to provide turn-key installations for interpretive displays at Reid Park Zoo's new 4.5-acre Pathway to Asia expansion, scheduled to open in 2026. The project deliverables encompass comprehensive design services including graphic design, spatial planning, and visitor flow analysis, along with full fabrication and installation of displays featuring elements such as a tiger research station replica, safety and conservation signage, interactive experiences, and backlit signage. The procurement process follows a two-step competitive Request for Qualifications (RFQ) format, with Statements of Qualifications due by October 3, 2024, and a pre-submittal conference scheduled for September 9, 2024. The City will shortlist the top three firms for interviews based on evaluation criteria and ultimately select the most qualified firm to enter into contract negotiations.

The total projected budget for the project is $500,000 on an all-inclusive basis covering fees, taxes, indirect expenses, design, engineering, permitting, fabrication, installation, and closeout documentation. Evaluation will be based on five key criteria: qualifications and experience (45 points), method of approach and resources (30 points), innovation and creativity (15 points), subcontractor selection plan (5 points), and overall proposal organization (5 points). The procurement includes Small Business Enterprise (SBE) program provisions requiring contractors to demonstrate good faith efforts in engaging small businesses and identifying SBE subcontractors, with potential penalties for non-compliance including payment withholding, contract termination, and disqualification from future bidding. No incumbent vendors are specified for this project.