OEV27006817 - Scope of Work.pdf

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OEV27006817 –SOLICITATION SPECIFICATIONS

TITLE: MPA 620 OE MARINE CRAFT SERVICE, REPAIR AND MAINTENANCE

SECTION A. BACKGROUND

Open Enrollment to establish a list of qualified vendors to provide service, repair and maintenance for the State of Rhode Island which operates a large fleet of boats and other marine craft from a large cross section of manufacturers. These boats range in size from 8 feet to over 46 feet in length and are powered by both inboard and outboard engines, both diesel and gasoline. Due to the complex nature of these engines, and the need for specialized diagnostic equipment to analyze problems, repairs other tha n simple routine preventative maintenance, including emergency repairs must be contracted out to certified repair facilities

Most of these vessels are considered emergency response vessels and all repairs and maintenance must be expedited.

SECTION B: SCOPE OF WORK AND REQUIREMENTS

The scope of work contains the following elements:

• Boat hauling

• Blocking boat

• Re-launching boat

• Power washing boat

• Sand blasting boat to remove all marine growth and loose bottom paint.

• Top and bottom painting to include the preparation of underwater hull area for application of anti-fouling bottom paint appropriate for the hull material being painted.

• Installation of sacrificial anodes (zincs) for hull, shafts, and attached outboard motors or drives.

• Hull repair of minor or major damage

• Winterizing of inboard and outboard engines

• Commissioning of inboard and outboard engines

• Regular hourly maintenance services to inboard and outboard, diesel and gasoline engines including 100- and 300-hour services

• Discounts off manufacturer's parts and material price lists

• All licensing requirements must be adhered to

SECTION C: PROPOSAL

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Proposal - Vendor Qualification Assessment

Narrative and format: Vendor responses must address specifically each of the following elements, using the Vendor Assessment Form (attachments are allowed if more space is needed):

1. Resume - Provide a resume that describes vendor’s business model including locations, years in business and staff qualifications. Provide the vendor’s qualifications for the work items listed in the Scope of Work Requirements.

2. References - Provide a list of a minimum of three (3) relevant client references to include client names, addresses, contact names with emails and phone numbers, dates of service and type(s) of service(s) provided.

3. Manufacturer Certifications - Identify the manufacturers’ certifications the vendor possesses. Note the vendor may be required to provide proof of manufacturer certification upon award.

4. Logistics - Describe your company’s logistics, including owned equipment to provide expedited emergency service in hauling, re -launching and repair.

Define the service area radius from vendor’s location, in miles.

5. Discounts – Describe the discount structure off manufacturers’ parts and materials price lists.

SECTION D: EVALUATION AND SELECTION - SOLICITATION SPECIFIC

Proposals shall be reviewed by the Division of Purchases on a “Pass/Fail” basis. All criteria must receive a “Pass” determination for a vendor’s potential inclusion on the resulting OE MPA’s qualified vendor list. Any criteria with a “Fail” determination will not be reviewed further and the vendor will be dropped from consideration.

Proposals shall be reviewed and scored based upon the following criteria:

Criteria

Pass/Fail

Resume Pass/Fail

References Pass/Fail

Manufacturer Certifications Pass/Fail

Logistics Pass/Fail

Discounts Pass/Fail

Overall Pass/Fail

Pass/Fail

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NOTE: See the “Requirements” tab of this solicitation for additional information on the evaluation and selection process in the “OE Standard Specifications -

Vendor Qualification Assessment” section.