Oceana NAS VA Combined Synopsis Solicitation II.docx

COMBINED SYNOPSIS/SOLICITATION

[FAR 5.207(a)(16) Description]

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

Solicitation Number HQC00525QE009

This solicitation is issued as a Request for Quote (RFQ).

This combined synopsis document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04.

Set-Aside and NAICS Code:

· This solicitation is an Economically Disadvantage Women Owned Small Business Set-Aside.

· The applicable NAICS Code is 561730.

· The small business size standard is $9.5 million.

The Government anticipates awarding a Firm-Fixed Price (FFP) contract for the commercial services listed in the Contract Line-Item Numbers (CLINs). See Attachment 1 Price Sheet to submit pricing for the performance period. If you are unable to open the Excel spreadsheet, please contact Vernon Mayfield at Vernon.Mayfield@deca.mil.

Description of Requirements:

The Defense Commissary Agency (DeCA) is seeking qualified contractors to provide lawn maintenance services at Oceana NAS Commissary: Building 1300, Oceana Boulevard, Virginia Beach, VA 23454. Lawn maintenance services shall include: grass mowing, lawn, edging, pruning, mulching, fertilization of shrubs & ground covers, and weed/control removal. See Attachment 2 Statement of Work (SOW).

Period of Performance:

Installation Access Requirements:

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and undergoing inspections for vehicles and personnel. Contractor employees may also be subject to background security checks or clearances to obtain credentials for passes. Some installations may use programs such as REAL ID, which could incur costs for the contractor. The contractor is responsible for verifying visitor access requirements at each location, as they may vary. Any costs associated with such programs or obtaining passes will not be reimbursed separately and must be included in the contractor’s proposed pricing for the products or services being acquired.

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023), applies to this acquisition. See addenda 52.212-1 for additional information.

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition. Award will be made to the responsible quoter whose quote conforms to the combined synopsis/solicitation and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

Evaluation will be based on:

i. Technical Capability

ii. Past Performance

a. Timeliness of Delivery

b. Quality of Services

c. Business Relations

iii. Price Technical and past performance, when combined, are approximately equal important to price with the inclusion of FAR 52.212-2(b).

FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (MAY 2024), with Alternate I applies to this acquisition. The quoter shall include a completed copy of the provision with their quote.

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023), applies to this acquisition. See addenda 52.212-4 for additional information.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition.

The selected Quoter must comply with the additional contract terms and conditions, which are incorporated herein by reference:

PROVISIONS/CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving report Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Not Applicable

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Vernon Mayfield vernon.mayfield@deca.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

52.251-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

· https://www.acquistion.gov/far

· https://www.acquistion.gov/dfars

52.252-2 Solicitation Clauses Incorporated by Reference (FEB 1998)

· https://www.acquistion.gov/far

· https://www.acquistion.gov/dfars

52.252-6 Authorized Deviations in Clauses (NOV 2020)

· (b) Defense Acquisition Regulations System, Department of Defense (48 CFR Chapter 2)

The following attachments as referenced are provided as part of this combined synopsis/solicitation:

Attachment 1 – Price Sheet Attachment 2 – Statement of Work Attachment 3 – Addendum to FAR 52.212-1 Attachment 4 – Addendum to FAR 52.212-4 Attachment 5 – FAR 52.212-5 Attachment 6 - Oceana Grounds Maintenance Aerial Photo