Attachment 2- SOW II Lawn - Oceana.docx

STATEMENT OF WORK

LANDSCAPING MAINTENANCE

OCEANA NAS COMMISSARY

WORK PERFORMANCE: The contractor shall provide all supervision, personnel, labor, tools, supplies/materials, equipment, transportation, and other items and services necessary, unless otherwise indicated, to perform landscaping maintenance services required under this contract.

Location: Oceana Commissary Address: 1300 Oceana Blvd. Virginia Beach, VA Areas of responsibility to be serviced include: Lawn, ground cover, mulch bed areas Landscaping maintenance services shall include: Grass mowing, trimming, edging, pruning, mulching, weeding, leaf and straw/needle removal, fertilization of ground cover, and maintaining basic flower beds.

AREA COVERAGE: Ensure grounds maintenance is performed within the fence line from the front, sides, and rear of the Commissary building. Maintain the currently mulched areas and flower beds by the sides and front of the Commissary.

WORK SCHEDULE: Day and time of all work performed under this purchase order must be arranged in advance with the Store Director, or Authorized Commissary Representative, to prevent interference with patrons and normal operation of the Commissary.

DISPOSAL OF DEBRIS: For all services performed all debris shall be collected at the end of each day’s work in accordance with industry standard.

STORAGE AREA: Contractor’s tools, equipment and associated lawn care materials may not be stored on the Government installation. The contractor shall bring all necessary lawn care materials to the site and remove them at the end of each day’s work.

DAMAGE TO GOVERNMENT FACILITIES: Damage to any facility, property (government or patron) exterior equipment, or systems caused by the contractor as a result of work performed under this contract shall be repaired by the contractor at his/her own expense. The contractor shall be required to repair or replace all items and components to return the damaged area to its condition before the damage incident.

GOVERNMENT FURNISHED UTILITIES: While working on the sites, the contractor may use existing power and water sources as supplied by the Government to facilitate completion of the work.

CONTRACTOR ATTIRE: The contractor and the contractor’s employees shall be required to wear company-emblazoned shirts and any additional job-specific attire at all times. Long pants are recommended, but walking shorts with pockets will be acceptable. Revealing clothing or clothing with obscene or inflammatory designs, slogan or remarks shall not be permitted.

LAWN CARE MAINTENANCE: This includes mowing, trimming, edging, weeding, bed definition, and removing leaves, straw, and pine needles. Area coverage includes all grassy areas within the fenced perimeter of the Commissary (front, rear, sides), the islands by the parking lot, the sides of the building, and along the fence where grass is present. These areas will be maintained according to the frequency specified in the service contract.

**MOWING: Lawn areas shall be mowed to the optimal height to maintain healthy appearance depending on grass type using a mulching method. Litter and trash within defined areas of responsibility shall be removed within lawn or shrub areas prior to mowing. Care should be exercised to prevent damage to existing trees, shrubs, bushes, flower beds and lawn irrigation equipment, if applicable. Rocks must be cleaned from the parking lot and placed back into their original areas after each cutting.

**TRIMMING: For areas of responsibility the contractor shall trim areas inaccessible by the mower to include, but not be limited to, fences, fence posts, sidewalks, drives, curbs, foundations, shrubs, trees, flower beds and other obstructions. Trimming needs shall not be exclusive to: bushes, trees, other vegetation currently on site. Trimming debris must be removed. Dead or dying trees shall be reported to the Commissary Officer, or Authorized Representative. Contractor is not responsible for tree removal services.

**EDGING: The contractor shall edge along all existing sidewalks, curbs and drives for areas of responsibility. Edging debris must be removed.

**BED DEFINITION: The contractor shall be required to maintain sharp, evenly defined bed definition for areas of responsibility. Initial edging shall be done on the first performance date. All edges shall be cut in the same manner. Edging debris must be removed.

**LEAF AND STRAW REMOVAL: The contractor shall collect leaves, straw and pine needles from areas of responsibility. Debris may be raked or gathered using either power or manual equipment. Leaf and straw removal debris must be removed. Maintain everything within the fence line.

**WEEDING: The contractor shall remove weeds and unwanted grass sprouts in identified areas of responsibility. Use of a spray herbicide to kill weeds and grass sprouts “in place” will not be permitted without prior approval of the Commissary Officer and submission of the required Safety Data Sheets (SDS). For the lawn and mulch areas, the contractor shall pull weeds or use herbicides to provide weed control. The contractor is responsible for replacing, at no additional cost to the Government, any ornamental shrubs, trees, or grass damaged as a result of the application of herbicides, or other chemicals. Brown or faded spots in the lawn area with grass will be treated and seeded as needed.

For the area with no grass, the contractor will spray to kill weeds and keep it weed free.

MULCHING: Initial mulch application will be required upon contract start and maintained. Mulch type and color must be consistent with current item. Application shall be spread evenly to a depth no less than three inches and maintained weed free. Removal and replacement shall be completed once per year after the initial application. Mulch removal debris must be removed. Maintain the currently mulched areas.

PRUNING (SHRUBS): Shrubs (excluding mature trees) shall be maintained/pruned as per the contract schedule. Shrubs shall be pruned to present a clean, neat and professional appearance. Shrubbery shall be trimmed to allow ease of cleaning underneath the shrub, to prevent blockage of windows, doors and access to utility meters and other equipment. Shrubbery should be pruned to allow the proper operation of adjacent HVAC and other exterior equipment units. Dead or dying shrubs shall be removed as approved by the Commissary Officer. Pruning debris must be removed.

INSECT AND DISEASE CONTROL: Application of insect and disease control will be performed two times per year between the months of March and September. The contractor shall inspect all trees, shrubs, and/or flower beds for insect infestation or disease and report findings to the Store Director or Authorized Representative. Contractor is not responsible for control of insect infestations or disease.

INVOICING: Contractor shall submit invoices in the Wide Area Workflow (WAWF) system on a monthly basis. Proof of Service ticket shall be uploaded in WAWF and indicate dates of service in addition to the specific service(s) performed. When work is completed, contractor shall either a) obtain a signature from an authorized store representative on the Proof of Service ticket before departing or b) by sending a digital copy of the Proof of Service ticket later in the day to the store POC. The latter option will only be in circumstances where work was completed before the store opened or after it closed, when no authorized personnel were present. Authorized personnel to print, sign and receive Proof of Service tickets will be determined by the Store Director.

CONTRACTOR PERSONNEL: Contractor employees are required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.