Attachment 3 - Addendum 52.212-1.docx
DOCX document 16 KB Posted
- Solicitation number
- HQC005-25-Q-E009
- Issued by
-
Defense Commissary Agency
About this file
This document is an Addendum to FAR clause 52.212-1 providing instructions for a lawn maintenance services solicitation (RFQ HQC005-25-Q-E009) for the Defense Commissary Agency (DeCA) at Oceana Naval Air Station Commissary in Virginia Beach, VA. The opportunity is a 100% Economically Disadvantaged Women-Owned Business set-aside with a NAICS code of 561730 and a small business size standard of $9,500,000.
Quotes are due by 4:00 p.m. EST on July 10, 2025, and must be submitted via email to Vernon Mayfield and Diana Gross-Bendall. Vendors must provide contact information, a technical description demonstrating understanding of linen services requirements, pricing on the provided Excel/PDF attachment for base and four option periods, and past performance information. The government requires a 90-calendar day offer acceptance period. Services include landscaping maintenance such as grass mowing, trimming, edging, pruning, mulching, weeding, leaf removal, fertilization, and pest control for the commissary grounds. Potential vendors can attend site visits scheduled Monday through Thursday during the weeks ending June 19, June 26, and July 3, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 6 - Oceana Grounds Maintenance Aerial Photo.png | PNG image | |
| Attachment 4 - Addendum 52.212-4.docx | DOCX document | |
| Oceana NAS VA Combined Synopsis Solicitation II.docx | DOCX document | |
| Attachment 1.xls | XLS spreadsheet | |
| Attachment 2- SOW II Lawn - Oceana.docx | DOCX document | |
| Attachment 5 - FAR 52.212-5.docx | DOCX document |
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Text version
Attachment 3 – Addendum to FAR clause 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services
ADDENDUM to FAR 52.212-1
INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
The following information is changed/added to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services.
(b) Submission of Offers:
The quoter shall submit a completed copy of their Representations and Certifications, the technical description, and Attachment 1 Price sheet no later than 4:00 p.m. Eastern Standard Time on July 10, 2025.
Quoters shall submit required information via email to Vernon Mayfield, Contract Specialist and Diana Gross-Bendall, Contracting Officer via email to vernon.mayfield@deca.mil and diana.gross-bendall@deca.mil. The following shall be in the subject line for email submittal: "Quote from (company name) in response to HQC005-25-Q-E009 Lawn". No fax, hand delivered, or mail-in quotes will be accepted.
Questions pertaining to this combined synopsis/solicitation shall be directed to Vernon Mayfield and Diana Gross-Bendall via email to vernon.mayfield@deca.mil and diana.gross-bendall@deca.mil. Questions must be submitted no later than noon, EST, June 26, 2025.
Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Failure to submit all required information at or before the exact time specified will be cause for removal from further consideration. Offers may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show –
(3) Contact Information:
Contractor Name: ____________________________________
Contractor Title: _____________________________________
Contractor E-Mail Address: ____________________________
Contractor Phone Number: _____________________________
(4) Technical Description: Provide a statement of certification that the quoter understands and satisfies the Government’s minimum requirements described in the Statement of Work (SOW) and elsewhere in this solicitation, and has submitted evidence in the quote of the quoter’s technical approach, personnel/staffing, facilities, equipment, and understanding of the requirements in regards to linen services in accordance with best industry practices. A narrative outlining the quoter’s approach to completing the work to include any subcontractors that will be utilized. If subcontractors are used, please provide the name of the subcontractor and state if agreements have been established with the subcontractor(s).
(6) Price: A completed Attachment 1 - Pricing Sheet with pricing for the base and all four option periods.
SUBMIT Pricing Spreadsheet in both “excel” and PDF. DO NOT change or manipulate formulas on the excel spreadsheets.
Pricing spreadsheet is provided in excel format with formulas to total annual costs. Any errors in the formulas for extended pricing will be verified and corrected upon evaluation of errors.
(10) Past Performance information required: DeCA will consider any past performance information available to the Government such as CPARS (formerly PPIRS) or other databases.
(c) Period for acceptance of offers: The Government requires a minimum acceptance period of 90 calendar days in lieu of the 30 calendar days. The Government will not award a contract to a quoter allowing less than the Government’s minimum acceptance period.
(j) Unique entity identifier (UEI): _______________________________
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