OCCC_West_Building_to_Pre-Con_Room_W323_Map_Contract_Y26-727-_Pre-Bid_031026.pdf

This is a pre-bid conference location and directions document for Orange County, Florida's West Building Access Control System Replacement procurement (Y26-727). The project involves the replacement, upgrade, and expansion of the existing door access control systems at the Orange County Convention Center's West Building, converting from a Pegasys access control system to a Lenel system while maintaining existing Lenel infrastructure. The scope encompasses electrical rooms, IDF rooms, mechanical rooms, catwalks, gates, and select perimeter doors, including installation of card readers, door hardware, electronic locks, surveillance integration, fire detection and alarm equipment, and structured cabling systems. A non-mandatory pre-bid conference and site visit are scheduled for Tuesday, March 10, 2026, from 9:00 a.m. to 1:00 p.m. at the Orange County Convention Center, West Concourse, Conference Room W323, with detailed driving directions and parking instructions provided. Sealed bids are due electronically through the OpenGov e-Procurement Platform by 4:00 p.m. EST on Thursday, April 2, 2026 (with an alternative deadline noted as April 9, 2026). Contractors must achieve Substantial Completion within 1,065 consecutive calendar days and Final Completion within 1,095 consecutive calendar days from the Official Notice to Proceed.

The estimated project cost is $14,775,652.00, with bids exceeding $100,000 requiring a bid bond of at least 10 percent of the estimated contract amount. Mobilization costs are capped at 5 percent of the estimated base bid total, and progress payments will be made at 95 percent of earned amounts with 5 percent retainage until completion exceeds 50 percent of the contract value. Service Disabled Veteran businesses may receive a preference of 3 percent to 8 percent depending on bid amount, though the contract will be awarded to the lowest responsive and responsible bidder. Respondents must submit bids on a lump sum basis and demonstrate a minimum of three similar projects completed within the last twenty years involving access control systems in commercial facilities of at least 30,000 square feet, with at least one project in an active operational building, one including ADA-compliant door integration, and one with Fire Alarm System integration. All respondents must comply with E-Verify employment verification requirements, provide proof of applicable Florida contractor licenses, and maintain appropriate state licensing including electrical, low-voltage, and fire alarm certification, as well as manufacturer certifications for Siemon communications cabling, Lenel access control systems, and Simplex fire alarms. Questions must be submitted by Wednesday, March 18, 2026 (or March 25, 2026 per the alternative notice), at 5:00 p.m. EST through the OpenGov question and answer module. Work is available seven days per week with contractor hours from 6:00 p.m. to 6:00 a.m., and contractors must utilize the County's e-Builder program for all project communications and submittals at an approximate cost of $2,050 per year per license.