Pre-Bid Conference Attendance Guide

This document is a pre-bid conference attendance guide for Orange County, Florida's West Building Access Control System Replacement project (Y26-727) at the Orange County Convention Center. The project involves the replacement, upgrade, and expansion of the existing door access control systems, converting the West Building from a Pegasys access control system to a Lenel system while maintaining existing Lenel infrastructure. The scope encompasses electrical rooms, IDF rooms, mechanical rooms, catwalks, gates, and select perimeter doors, including installation of card readers, door hardware, electronic locks, surveillance integration, fire detection and alarm equipment, and structured cabling systems. The non-mandatory pre-bid conference and site visit are scheduled for Tuesday, March 10, 2026, from 9:00 a.m. to 1:00 p.m. at the Orange County Convention Center, West Concourse, Conference Room W323 in Orlando, Florida. Sealed bids must be submitted electronically through the OpenGov e-Procurement Platform by 4:00 p.m. EST on Thursday, April 2, 2026. Contractors must achieve Substantial Completion within 1,065 consecutive calendar days and Final Completion within 1,095 consecutive calendar days from the Official Notice to Proceed.

The estimated project cost is $14,775,652.00, with bids required on a lump sum basis and mobilization costs capped at 5 percent of the estimated base bid total. Bids exceeding $100,000 require a bid bond of at least 10 percent of the estimated contract amount. Service Disabled Veteran businesses may receive a preference of 3 percent to 8 percent depending on bid amount, though the contract will be awarded to the lowest responsive and responsible bidder. Progress payments will be made at 95 percent of earned amounts with 5 percent retainage until completion exceeds 50 percent of the contract value. Respondents must demonstrate a minimum of three similar projects completed within the last twenty years involving access control systems in commercial facilities of at least 30,000 square feet, and must comply with E-Verify employment verification requirements, possess applicable Florida contractor licenses, and hold manufacturer certifications for Siemon communications cabling, Lenel access control systems, and Simplex fire alarms. Work is available seven days per week with contractor hours from 6:00 p.m. to 6:00 a.m., and the contractor must utilize the County's e-Builder program at an approximate cost of $2,050 per year per license.