NWCX_ElectricalPanel_Kitchen_Specs_4.8.26.docx

Specifications for Electrical Panel Replacement at Northwest Correctional Complex (NWCX)

I. Introduction This procurement is a one-time purchase for the Tennessee Department of Correction (TDOC), Northwest Correctional Complex (NWCX), to provide all material, labor, and equipment necessary to install a new six hundred (600) amp electrical panelboard. Installation must be performed in accordance with applicable National Electrical Code (NEC) standards and shall reflect a high standard of professional quality, adhering to all applicable codes, manufacturer specifications, and established professional practices. NWCX is an active correctional facility that is located at 960 State Route 212, Tiptonville, TN 38079.

II. General Information

1. Pre-bid Site Visit:

The Contractor is strongly encouraged to visit the job site to survey the existing panel and feeder wire routing, obtain measurements, and to investigate all pertinent details prior to bidding. The State shall not be held responsible for errors and/or any omissions in bid pricing resulting from Contractor’s failure to conduct a site visit. Exact measurements are the responsibility of the Contractor, and no allowances shall be made by the State for errors in measurements.

Site inspections may be arranged by contacting:

Northwest Correctional Complex Donnie Myatt, David Wells 960 State Route 212 Tiptonville, TN 38079 Donnie Cell: 731.316.5131 David Cell: 731.363.9149 Email: donnie.l.myatt@tn.gov | david.a.wells@tn.gov

1. Definitions:

1. Working Hours:

Work shall be completed Monday through Friday, 8:00 A.M. until 4:00 P.M. CST; excluding State holidays.

1. Freight Charges:

1. Payment for Freight Charges: Freight charges shall be F.O.B. and included in bid pricing, as necessary. The State shall not be responsible for any additional freight charges.

1. Inspection and Acceptance: If Contractor utilizes a third-party freight carrier to deliver product or supplies necessary for installation directly to the facility, Contractor shall be responsible for being present to inspect and approve product delivery.

1. Equipment:

1. Contractor shall be responsible for all material, equipment and tools necessary to perform all services for the emergency generators listed within these specifications.

1. Equipment and tools shall be properly maintained and operated by trained personnel.

1. Any expenses associated with specialized equipment or tools shall be included in Contractor’s bid. The State shall not be responsible for any additional expenses incurred for equipment and/or tools.

1. Contractor Qualifications and Requirements:

1. Contractor must be a licensed general contractor in the State of Tennessee. Proof of a valid General Contractor’s license is required.

2. Contractor must have prior experience in installing electrical panel, with references available upon request, and also be a certified installer by the manufacturer, if the manufacturer is not the installer.

III. Scope of Work

a. Feeder Conduit and Wiring Installation

1. Contractor shall disconnect electrical power to the existing panel before commencement of any work.

2. Prior to removal of the existing panelboard or any other components, Contractor shall provide and install approximately two hundred twenty (220) linear feet of new three hundred fifty (350) MCM feeder wire and associated conduit.

3. The feeder routing shall begin at the two thousand (2000) amp panel located in the Laundry Room and shall traverse to the six hundred (600) amp panel located in the Kitchen.

4. Contractor shall install conduit, fittings, supports, and fire-rated penetration assemblies required to maintain the fire rating of all wall penetrations.

5. All conduit installations shall be properly supported and secured in accordance with NEC requirements.

b. Removal of Existing Panel and Components:

1. Upon placement of new feeder wire and conduit, the existing damaged feeder wire shall be disconnected and removed.

2. Contractor shall remove existing interior panel components, including bussing, breakers, feeder connections, and associated wiring as required to facilitate replacement.

c. Installation of Panelboard Replacement

1. Contractor shall provide and install one (1) custom fabricated interior panelboard assembly designed to match the dimensions, configuration, and mounting requirements of the existing panel enclosure.

2. The new interior panelboard shall be rated for six hundred (600) amps minimum and compatible with the existing electrical distribution system.

3. Contractor shall install all required bussing, mounting hardware, and interior components necessary to restore the panel to full operational capacity.

4. Contractor shall reconnect existing branch circuits and loads to the new panel components.

5. Contractor shall terminate new feeder conductors, using appropriate lugs and connectors rated for the conductor size ampacity.

6. All electrical terminations shall be torqued in accordance with manufacturer specifications.

d. Job Site Clean Up:

1. Contractor shall be responsible for disposing of all other job-related debris into bins provided by the facility.

2. Clean up shall be mandatory after each visit.

e. Approval prior to Delivery and Installation:

1. Upon award, Contractor shall be responsible for exact measurements.

2. Prior to ordering, manufacturing or fabricating the electrical panelboard, Contractor shall submit drawings for State approval.

3. The State shall not be responsible for any incorrect ordering of products that were not approved.

f. Final Inspection:

1. Prior to completing installation and leaving the work site, installing technician(s) shall restore power to the panel and conduct a final inspection to verify proper voltage, phase balance, system operation, and that completed work is in accordance with all specifications mentioned above.

2. The final inspection shall be completed with the Facility Manager or designee present.

3. Any defects discovered during the final inspection shall be the responsibility of the Contractor to fix at no additional cost to the State.

4. Contractor shall receive final approval from the Facility Manager or designee in writing after the final inspection is complete and the Facility Manager or designee has confirmed that the work completed meets all specifications mentioned above.

g. Product Certifications and Listings and Adherences to Standards:

1. National Fire Protection Association (https://www.nfpa.org)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) NFPA 70 – National Electrical Code

(b) NFPA 101 – Life Safety Code

h. Warranty:

1. Parts and labor warranty for any part(s) which fails as a result of a defect in material or workmanship during the first year (1), after the date of original installation. Additionally, any applicable manufacturer’s warranties shall be transferred to the State upon installation. Where manufacturer's warranties exceed Contractor's warranty, whether in duration or coverage, the more comprehensive warranty shall apply.

2. Warranty Period: One (1) year from installation.

3. Customer Support: Contractor shall be required to provide additional emergency support for troubleshooting or repairs should the panel fail during the warranty period. Contractor shall be available via phone within two (2) hours and shall be on site for repair within forty-eight (48) hours.

IV. Security Requirements for Site Visits

a. Identification of Contractor Personnel:

1. All Contractor personnel shall be subject to a background check conducted by the institution prior to being permitted to enter the institution. The Contractor shall complete all background check information. Background check forms from the National Crime Information Center (NCIC) provided by the Warden shall be completed prior to Contractor’s mobilization to the site. Background checks shall be performed on employees, delivery drivers and vehicle operators employed by the Contractor or sub-Contractors. Any consistent driver that frequents the project site shall require a background check. Contractor should assume that background checks shall take a minimum of seven (7) business days to complete. The Contractor shall notify the Warden and complete the background check forms for all replacement and/or new employees, drivers, etc. not identified in the initial list of site personnel. Background checks may be repeated on any employee at any time. Any subsequent information, such as a recent arrest, may result in denial of access.

2. A valid driver’s license number, social security number, date of birth and/or other similar information is required for a NCIC background check. NCIC information shall not be disclosed to or discussed with the Contractor. Per applicable laws and TDOC policy, NCIC information shall remain confidential.

3. The Contractor shall identify for the Warden, promptly upon their employ, persons who have been previously convicted of a felony, incarcerated, or who have a family member currently incarcerated at the institution. Warden may require such persons to be excluded from working on the premises.

4. Denial of access decisions by the Warden shall be final and non-negotiable.

5. An identification card or pass may be provided to each worker employed by the Contractor who enters the secure confines of the institution. Workers shall be required to show a valid government issued photo identification card in order for a card to be issued. Identification cards shall be worn in plain sight at all times. If lost or stolen, the Contractor shall report to the Warden for issuance of a new card. Identification cards shall be returned to the Warden upon completion of work or termination of employment. The cost of replacement cards/ID shall be the Contractor’s responsibility.

b. Security Policies

1. The Contractor is advised that this is a correctional institution, and Contractor’s employees are required to strictly abide by all Tennessee Department of Correction and Northwest Correctional Complex policies and procedures at all times. Deviations from these policies by the Contractor or the Contractor’s employees shall not be tolerated and shall be considered grounds for immediate contract cancellation.

2. Contractor’s employees and vehicles are subject to search. Per TDOC policy 506.06, all persons and property are subject to search. Drugs, alcohol, firearms, ammunition, explosives, and weapons are prohibited. Violators shall be prosecuted.

3. In accordance with TDOC Policy 506.05 and Policy 506.06, daily and upon every entrance and exit of the secure compound, all persons, tools, materials, and equipment shall be thoroughly inspected and searched. These searches shall include but are not limited to visual inspection, frisk searches, X-ray machines, metal and cell phone detection devices, and full body scanners.

4. All tools shall be documented, itemized, and inspected before workers shall be allowed to enter the secure compound or depart from the secure compound. A copy of all itemized inventories shall be maintained at the checkpoint area where the tools enter the compound. It is the responsibility of the Contractor to maintain security of all tools while on the secure compound and State property. If a tool or material were to be misplaced, it is the responsibility of the Contractor to immediately inform the escort, security or facility staff in the area. No tools, secured or otherwise, shall be stored on State property without written approval from the Warden

5. TDOC policy 206.02 restricts and may prohibit the usage of cellular telephones at this Correctional facility. Use of cellular telephones while on State property shall require the prior approval of the Warden. The Warden’s decision shall be based on the Contractor’s need to perform his/her job responsibility. Contractors have no guarantee that approval shall be granted.

6. Contractors shall anticipate delays as workers enter and exit the secure compound due to the time required to adhere to these policy restrictions. These measures are in place for the safety of staff, visitors, contractors, and offenders. The State will not unduly delay the process of ingress and egress, but these delays may be unavoidable as the facility is required to maintain the highest standards of security to ensure safety. The State shall not be billed for any item or cost outside of the agreed upon costs as noted in the solicitation that result from these delays.

c. Tobacco Free Facility:

1. NWCX is a tobacco free facility. Any tobacco product(s) outside a secure vehicle shall be considered contraband on State property. This rule applies to all staff, Contractors & visitors.

Central Procurement Office • Tennessee Tower, 3rd Floor 312 Rosa L. Parks Avenue, Nashville, TN 37243 Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/ image1.png