NUWCDIVKYPT 4600.1.pdf

NUWCDIVKPTINST 4600.1

OCT 2020

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FOR OFFICIAL USE ONLY

NAVAL UNDERSEA WARFARE

CENTER DIVISION, KEYPORT

TRANSPORTATION

OF MATERIAL

NUWCDIVKPTINST 4600.1A CH-2 Date: 29 August 2020

Process Owner: Supply Officer

Directive Author: Supply Officer

Canceled Directives: This directive supersedes NUWCDIVKPTINST 4600.1A CH-1

Approval Signature:

1. Purpose:

1.1. This process identifies higher authority requirements and provides guidance for the transportation of material.

1.2. We provide safe, secure, efficient, responsive, and quality transportation services for all material movement associated with Naval Undersea Warfare Center (NUWC) Division, Keyport and Detachments. We define regulatory controls and ensure compliance with government laws, directives, and regulations for movement of material worldwide.

2. Policy: Our policies support minimum standards set forth in higher directives. More stringent local standards may be adopted if and when the situation warrants. If our Detachments, remote sites, or work areas have a need to develop procedures specific to their function or location, those procedures may not be less restrictive than this policy and must be approved by the Transportation Officer.

3. Scope: This procedure governs the actions and responsibilities of personnel (civilian, military, and contractor) associated with NUWC Division, Keyport and Detachments who require traffic management services for the movement of material.

4. Approved waivers: All NUWC Division, Keyport employees shall comply with the requirements of this directive, except as noted by an approved waiver on file in the Keyport Directives library.

5. Responsibilities:

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5.1. The Traffic Management Office is responsible for providing technical direction, management, evaluation, and enforcement of the traffic management aspects of the Department of Defense (DoD) transportation movement program on a worldwide basis, subject to overall guidance, policies, and programs established by United States Transportation Command and DoD Components.

5.2. Our Departments, Detachments, Tenant Commands, Contractors, and Visitors are responsible for familiarity and implementation of Department of the Navy and local policies and procedures, as described in the implementing directives.

5.3. The Transportation Officer (TO) or delegated representative act as an agent for the Government in the execution of contracts of carriage between carriers and the Government. Only the Transportation Officer or delegated representative is permitted to select the mode of carriage to be employed in transporting Navy property or to select a particular carrier within a transportation medium to whom a Navy shipment will be tendered for transportation. Obligations by others are considered unauthorized commitments.

5.4. TO:

5.4.1 Revise this directive annually.

5.4.2 Provide guidance, interpretation, and conflict resolution, as required, for implementation of higher authority requirements for the transportation of material.

5.4.3 Exercise sound traffic management principles and forward all shipments utilizing best value practices in compliance with DoD and Navy Traffic Management policy consistent with safety, security, and delivery requirements.

5.4.4 Prepare and issue Government Commercial Bills of Lading.

5.4.5 Prepare and issue Transportation Control and Movement Document, DD Form

1384.

5.4.6 Prepare and issue customs documentation for movement of material to Canada.

5.4.7 Authorize the use of NUWC Division, Keyport organic Transportation Account

Code (TAC) NSBY and monitor all instances where charges are incurred on NUWC Division, Keyport organic TAC and report misuse to the NUWC Division, Keyport Commanding Officer.

5.4.8 Ensure that all cargo movements shipped within the Defense Transportation System have an appropriate, valid TAC assigned.

5.4.9 Furnish guidance on transportation and attendant problems to authorized contractor personnel.

5.4.10 Ensure shipments of Hazardous Material (HM) within Continental United States (CONUS) or Outside Continental United States (OCONUS) will conform to applicable requirements established by statute or by regulatory bodies having responsibility over such traffic.

5.4.11 Ensure motor vehicles and railcars used to transport HM are properly inspected, using DD Form 626, "Motor Vehicle Inspection (Transporting Hazardous Material)" and NAVSEA Form 8023/3 "Railroad Car Inspection Form" as applicable.

5.4.12 Maintain Truck Inspector signature authority letter for DD Form 626, "Motor Vehicle Transporting Ammunition, Explosives or Dangerous Articles".

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5.4.13 Maintain signature authority letter for Dangerous Goods Shipping Paper/Declaration and Emergency Response Information for Hazardous Materials DD Form 836 – DOD Multimodal Dangerous Goods Declaration DD Form 2890 – Shipper Certification for Hazardous Material

5.4.14 Ensure Standard Form (SF) 361 "Transportation Discrepancy Report" is used to report damage, overages, or shortages in shipments.

5.4.15 Ensure Trailer Relocation Agreements, NAVSEA Form 8023/1, executed with commercial motor carriers are maintained in appropriate record files.

5.4.16 Ensure regulations and instructions governing the shipment of sensitive materials are enforced.

5.5. Traffic Manager :

5.5.1 Provide guidance, interpretation, and conflict resolution, as required, for implementation of higher authority requirements for the transportation of material.

5.5.2 Assist the Transportation Officer in managing the day-to-day operations by performing those responsibilities.

5.5.3 Furnish transportation assistance and initiate recommendations for coordinating the development and reviewing of instructions and procedures originating within the activity when such instructions or procedures significantly affect or influence material movement practice and/or transportation costs.

5.5.4 Ensure shipments of HM within CONUS or OCONUS will conform to applicable requirements established by statute or by regulatory bodies having responsibility over such traffic.

5.5.5 Ensure explosives drivers are properly instructed regarding the nature of the cargo, special precautions, and requirements for reporting accidents or delays en route. DD Form 836 "Dangerous Goods Shipping Paper/Declaration and Emergency Response Information for Hazardous Material Transported by Government Vehicles" and DD Form 2890 "DOD Multimodal Dangerous Goods Declaration" is used for military explosives drivers. For commercial drivers, this information is provided on the shipping papers. Instructions to aircraft commanders are issued on the air cargo manifest.

5.5.6 Ensure shippers certification, as required by Code of Federal Regulations (CFR) 49 172.204 is signed and the traffic manager is satisfied that all phases of transportation safety have been met prior to releasing the shipment.

5.5.7 Ensure follow up has been initiated on all classified shipments that are overdue 48 hours after the estimated date of arrival.

5.5.8 Ensure disability cost factors for mode/carrier selection are submitted to Surface Deployment and Distribution Command (SDDC).

5.5.9 Prioritize and schedule shipping documentation for packaging.

5.5.10 Select mode of shipment.

5.5.11 Use Global Freight Management/Electronic Transportation Acquisition for carrier selection.

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5.5.12 Authorize payments in Syncada.

5.6. Traffic Management Specialist :

5.6.1 Assist the Traffic Manager in managing the day-to-day operations by performing those responsibilities.

5.6.2 Ensure shipments of HM within CONUS or OCONUS will conform to applicable requirements established by statute or by regulatory bodies having responsibility over such traffic.

5.6.3 Ensure explosives drivers are properly instructed regarding the nature of the cargo, special precautions, and requirements for reporting accidents or delays en route.

5.6.4 Ensure shippers certification, as required by CFR 49 172.204 is signed and the traffic manager is satisfied that all phases of transportation safety have been met prior to releasing the shipment.

5.6.5 Select carrier based on best value practices.

5.6.6 Select mode of shipment.

5.6.7 Complete necessary documentation.

5.6.8 Contact carrier to arrange for pick-up.

5.6.9 Complete shipping information in Enterprise Resource Planning (ERP).

5.6.10 Trace shipments when required.

5.7. Packaging Section:

5.7.1 Ensure material is packaged per established standards.

5.7.2 Ensure material is properly loaded and secured as per established standards.

5.8. Requestors:

5.8.1 Ensure the receiving party/company has the appropriate security classification for material being sent.

5.8.2 For after hour shipping, contact Central Monitoring and Dispatch Center at

360-396-2244, request they contact the Duty Officer to activate the Supply Department Recall list, Traffic Management Support.

5.8.3 Remote site shipping support - shipments being made from other than your normal work site, contact your shipping office for assistance or email Shipping.nuwckpt.fct@navy.mil.

5.8.4 Prepare the shipping document per applicable process, i.e. ERP, Ordnance Information System (OIS). See Attachment (A through G).

5.8.5 All material being hand carried into Canada requires Canadian customs documentation. Prepare request for customs documentation per applicable process. See Attachment (E).

5.8.6 Obtain shipping information and shipment status from ERP.

5.8.7 Required to have material ready for shipment at least 2 days prior to day of mailto:Shipping.nuwckpt.fct@navy.mil

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5.8.8 Prepare Mission Critical Form if shipment date is required in less than 2 days.

See Attachment (F).

5.9. Security Division: When a commercial carrier arrives at NUWC Division, Keyport and their documents show a destination or origin of NUWC Division, Keyport direct them to Building 893.

6. Process: The process starts when the customer identifies a shipping requirement and ends when transportation charges have been reconciled with Defense Finance and Accounting System

(DFAS)

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REFERENCES

HIGHER AUTHORITY

DOCUMENT

NUMBER

DOCUMENT TITLE

DoD 4500.9-R Defense Transportation Regulation, Part II Cargo Movement

DoD 5200.01-V1 Information Security Program

OPNAVINST

4600.24D

Responsibilities for Management of Navy Transportation

OPNAVINST 4610.8H Transportation and Traffic Management

OPNAVINST 4614.1G Uniform Material Movement and Issue Priority System (UMMIPS)

SECNAVINST

5510.30B

Department Of Navy Personnel Security Program

OPNAVINST

5530.13C

Department of the Navy Physical Security Instruction for Convention Arms, Ammunition, and Explosives (AA&E)

NAVSUP Publication 1 Volume V

Transportation of Property

NAVSUP Publication

Supply Afloat Fleet & Field – Packaging Procedures

NAVSUP Publication

Navy Supply Procedures - Volume III Ashore Supply

NAVSUP Publication

Preparation of Hazardous Materials for Military Air Shipments

NAVSUP Publication

Ammunition Sentencing

NAVSUP Instruction 4630.22E

Airlift of Funded/Sponsored Material

NAVSEA OP 5

Volume 1

Ammunition and Explosives Ashore; Safety Regulations for Handling, Storing, Production, Renovation and Shipping

NAVSEA SW0-20-

AC-SAF-010/020/030

Transportation and Storage Data for Ammunition, Explosives, and Related Hazardous Materials

NAVSEA SW0-20-

AF-ABK-010

Motor Vehicle and Railcar Shipping Inspector’s Manual for Ammunition, Explosives, and Related Hazardous Material

NAVSEA SW0-20-

AG-SAF-010

Navy Transportation Safety Handbook for Ammunition, Explosives and Related Hazardous Material

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NAVSEAINST

4600.1B

Material Transportation Program

MIL-STD-129R Department of Defense Standard Practice for Military Marking

MFTURP-1 Military Surface Deployment and Distribution Command Military Freight Traffic Unified Rules

FORMS/RECORDS

Record Storage Medium Custodian Retention Time Completed Shipments Paper Copies stored in Traffic Files Traffic Office Six Years, Three months

FMS Shipments

Paper Copies stored in Traffic Files

Traffic Office

Three Years, after which they are archived and sent to the FMS Office

Syncada Monthly Billing Statements

Paper Copies stored in Traffic Files

Traffic Office Six Years, Three Months

DD Form 626 - Motor Vehicle Inspection (Transporting Hazardous Material)

Paper Copies stored in Traffic Files with completed shipment

Six Years, Three Months

DD Form 836 - Dangerous Goods Shipping Paper/Declaration and Emergency Response Information for Hazardous Material Transported by Government Vehicles

DD Form 1149 - Requisition and Invoice/Shipping Document

Paper Copies stored

DD Form 1348-1a - Issue Release/Receipt Document DD Form 1348-1a

Paper Copies stored

Three Months

DD Form 1384 - Transportation Control and Movement Document

Paper Copies stored

Three Months

DD Form 2890 - DOD Multimodal Dangerous Goods Declaration

Paper Copies stored

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NAVSEA Form 8023/1 Trailer Relocation Agreement in Traffic Files

Three years

Standard Form (SF) 361 Transportation Discrepancy Report (TDR)

Paper Copies stored

Traffic Office Six Years, Three

Months

Request for Canadian Customs Form Form in attachment E.

Paper Copies stored

Canadian Form A8A(B) Customs Cargo Control Document

Paper Copies stored

Canadian Form B 3 (95/01) Canada Customs Coding Form

Paper Copies stored

NUWCDIVKPT 4600/01

(07-2019) Mission Critical Material Justification

Paper Copies stored

REVIEW / REVISION HISTORY

Revision Date Brief Description of Change

NR 2/9/15 Combined NUWCDIVKPT 4600 and NUWCDIVKPT 4600-01 Directives

A 12/7/17 Directive will be revised annually, add Transportation Request Submission Matrix, add new Mission Critical form and instructions.

CH-1 7/17/19 Performed Annual review with only Minor Administrative changes.

CH-2 08/29/2020 Updated Transportation matrix, changed FLC to NAVSEALOGCEN

ATTACHMENTS

A Material excluding, Ordnance, System Stock, and Foreign Military Sales.

B Material that is managed by Ordnance Branch of the Industrial Technology &

Operations Department.

C System Stock Material that is managed by the NAVSEALOGCEN Inventory

Managers.

D Foreign Military Sales Material excludes FMS material managed by Ordnance

Logistics Branch.

E Customs Paperwork for material being hand carried to Canada.

F Mission Critical Material Process Instructions

G Transportation Request Submission Matrix

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FIGURES

Figure DISCRIPTION

Figure 1-1 Sample of Form NUWCDIVKPTINST 4600.1/01 (08-2019)

July 2019

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ATTACHMENT A

Material excluding, Ordnance, System Stock, and Foreign Military Sales.

Responsibility Step Action

Requestor 10 Complete Requisition and Invoice/Shipping Document DD Form 1149 utilizing the Shipment module of ERP.

Requestor 20 Arrange for the delivery of material to Building 893 by requesting a pickup in the Local Package Routing module of ERP or deliver material in person.

Requestor 30 Attach a copy of the DD Form 1149 to material for delivery to Packaging, Building 893.

Requestor 40 Obtain shipping information and shipment status utilizing ERP.

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Attachment A Process Flow:

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ATTACHMENT B

Material that is managed by Ordnance Branch of the Industrial Technology & Operations Department.

Requestor 10 Complete Shipping Request NUWC Keyport 4610/3 and send to Ordnance Branch.

C/35 AD&C Section 20 Using the OIS send Issue Release/Receipt document DD Form 1348-1a to Traffic Office.

25 If material is not maintained in OIS complete requisition and Invoice/Shipping Document DD Form 1149 utilizing the Shipment module of ERP.

Ordnance Branch 30 If Ordnance material is shipped from Building 893, attach a copy of the Shipment Preparation Worksheet, DD Form 1348-1a, or the DD Form 1149 to material and deliver to NAVSEALOGCEN, Bldg. 893 Packaging Section.

Requestor 40 Arrange for the delivery of material to Building 893 by requesting a pickup in the Local Package Routing module of ERP or deliver material in person.

Requestor 50 Obtain shipping information and shipment status utilizing ERP.

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Attachment B Process Flow:

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ATTACHMENT C

System Stock Material that is managed by the NAVSEALOGCEN Inventory

Responsibility Step Managers. Action Requestor 10 Receives MILSTRIP referral from NAVSUP WSS.

Requestor 20 Complete Issue Release/Receipt Document DD Form 1348-1a and send to Traffic Office.

Requestor 30 Attach a copy of DD Form 1348-1a to the material for delivery to NAVSEALOGCEN, Bldg.

893 Packaging Section

Requestor 40 Arrange for the delivery of material to Building 893 by requesting a pickup in the Local Package Routing module of ERP or deliver material in person.

Requestor 50 Obtain shipping information and shipment status utilizing ERP.

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Attachment C Process Flow:

System Stock Material that is managed by the NAVSEALOGCEN Inventory Manager

Phase

R eq ue st or

Sta rt

Receives

MILSTRI

Complete s and

Attaches DD Form

Arranges

Obtains shipping

End

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ATTACHMENT D

Foreign Military Sales Material excludes FMS material managed by Ordnance Logistics Branch.

Foreign Military Sales Office (FMSO)

10 Complete Issue Release/Receipt Document DD Form 1348-1a and send it to the Traffic Office.

FMSO 20 Attach copy of DD Form 1348-1a to material for delivery to NAVSEALOGCEN, Bldg 893 Packaging Section.

Requestor 30 Arrange for the delivery of material to Building 893 by requesting a pickup in the Local Package Routing module of ERP or deliver material in person.

Requestor 40 Obtain shipping information and shipment status utilizing ERP.

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Attachment D Process Flow:

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ATTACHMENT E

Customs Paperwork for material being hand carried to Canada.

Requestor 10 Prepare the request for customs documentation

Requestor 20 Contact shipping at 360-396-2185 for further instruction and to coordinate pickup of customs paperwork.

Traffic Office 30 Prepare customs paperwork.

Requestor 40 Pickup customs paperwork at Bldg 893.

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Attachment E Process Flow:

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ATTACHMENT F

Mission Critical Material Process Instructions

Rev 5 Dated 19 Sep 2017

1. Background: Cost cutting measures have been implemented resulting in service level reductions.

This process is in place to ensure Mission Critical Work is accomplished in a timely manner. If Material Management service level agreement performance time is not sufficient to support mission requirements, expedited service may be requested through submission of a "Mission Critical Justification" reference email dated 2/23.

2. Mission Critical requests will be monitored on a regular basis to evaluate the impact on routine service requests.

3. The electronic form will be used exclusively to shorten the process and reduce data transfer and administrative tracking. The form can be printed as a backup if necessary.

(1) Enter “MISSION CRITICAL” in the email Subject line to alert NAVSEALOGCEN.

(2) NWA is required to track who is the sponsor needing the service, not to charge funds.

(3) After completing the form, send via email to your Department Head assigned approver*.

4. Approval will be indicated (“Approved” in the email is sufficient along with the automatic digital email signature) in the email sent back to the requestor.

Submit electronic form to NAVSEALOGCEN via email with the approval included in the email to the address indicated on the form. Material to be shipped, delivered, or packaged along with required documentation will be sent to NAVSEALOGCEN.

*This form requires Department Head approval or can be delegated down to Branch Level. However, ensure the assigned person understands the effect on the service provider and possible impacts to Material Management cost. Ensure the appropriate people in the department are notified of who are your Mission Critical approvers. The department must manage their own delegation of authority, NAVSEALOGCEN will not verify if the proper authority approved the request.

*Refier to form NUWCDIVKPTINST 4600/01 (08-2019).

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Figure 1-1

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ATTACHMENT F

Mission Critical

Requestor 10 Complete Mission Critical form and send to appropriate Group Mailbox

Traffic Office 20 Processes shipment per Mission Critical standards.

Traffic Office 30 Reconciles payment with DFAS.

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Attachment F Process Flow:

Mission Critical

Tr af fic O ffi ce

Re qu es to r

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ATTACHMENT G

Attachment G (Transportation Request Submission Matrix):

https://wiki.navsea.navy.mil/display/NKC1072/Shipping https://wiki.navsea.navy.mil/display/NKC1072/Shipping