NUWCDIVKEYP 3100.pdf

DEPARTMENT OF THE NAVY

N AV AL UN DERS E A W AR F AR E CE N TE R D IV IS IO N

6 10 D OW E L L S T RE E T

KE YP OR T , W AS H IN G TO N 9 8 3 45 - 7 61 0

Ser 00/085

MEMORANDUM

From: Commanding Officer, Naval Undersea Warfare Center Division, Keyport

Subj: COMMANDING OFFICER'S CRITICAL INFORMATION REQUIREMENTS

Ref: (a) OPNAVINST F3100.6K, Special Incident Reporting of 10 Aug 21

(b) OPNAVINST 5102.1E, Navy Safety Investigation and Reporting Program of 23 Sept 21

(c) DON CIO MSG 201839Z Nov 08, Protecting PII on DoN Shared Drives and Application Based Portals

(d) CMS-1A, DON COMSEC Policy and Procedures Manual of 8 Mar 21

(e) NAVFAC P-307, Management of Weight Handling Equipment of Jun 16

(f) OPNAV M-8000.16, The Naval Ordnance Management Policy of 15 May 21

(g) JAGINST 5800.7G (JAGMAN) of 15 Jan 21

(h) NSWCHQ/NUWCHQINST, Commander’s Critical Information Requirements of 21 May 20

Encl: (1) CCIR Table 1 – Incidents/Issues Requiring Immediate Reporting

(2) CCIR Table 2 – Items To Be Reported The Same Or Next Business Day

(3) CCIR Table 3 – Items To Be Informed Prior To Action

1. Purpose. The Naval Undersea Warfare Center (NUWC) Division, Keyport Commanding Officer (CO) and Technical Director (TD) rely on the NUWC Division, Keyport Chain of Command to keep them informed of critical information that enables efficient and effective execution of the Command’s responsibilities.

2. Responsibility. At all levels, NUWC Division, Keyport’s leaders have the responsibility to keep the CO and TD informed of incidents, issues, risks, initiatives and achievements that affect the safety, welfare and mission of NUWC Division, Keyport’s people, and the programs the Command supports. For the purpose of this urgent reporting requirement, the Naval Sea

Logistics Center (NSLC) CO and Senior Civilian are expected to report directly to Naval Surface Warfare Center/NUWC Headquarters via reference (h), with NUWC Division, Keyport’s CO and TD on copy, for Command organizational awareness.

3. Action. NUWC Division, Keyport’s Departments are to report the following incidents/issues to the CO and TD by the most expeditious means. Commanding Officer’s Critical Information Requirements (CCIRs) should be officially submitted using the KYPT_WA_CCIR@us.navy.mil email distribution list. Departments/ Detachments should supplement the distribution list at their discretion.

a. The incidents/issues listed within enclosures (1) through

(3) shall be reported to NUWC Division, Keyport’s CO and TD by the most expeditious means; a phone call followed by an e-mail is preferred. Follow-up reports on issues reported per enclosure (1) shall be made as the situation develops and/or as information becomes available.

b. Items within enclosure (2) shall be reported on the same or next business day.

c. Items within enclosure (3) shall be reported before the management action or planned event. One week's notice is preferred.

d. Initial and follow-on reports to NUWC Division, Keyport CO and TD for items within enclosures (1) through (3) shall include as much of the following information as is immediately available. Do not delay initial reports in order to gather more information. Provide follow-up reports as more information becomes available or as the situation develops.

1) CCIR Template/required information:

a. NUWC Division, Keyport’s role, the roles of other organizations and who has the lead in coordinating the response.

b. Who has been informed (add in others as needed).

c. Response plan (actions taken and planned).

d. Assistance required.

e. Items within enclosures (1) through (3) annotated by an “*” shall be subject to a formal critique per NUWC Division, Keyport Instruction 4855.19, Critique Process. The CO, TD, Department Head, Officer in Charge (OIC) (if a Detachment is involved), Command Quality Director or any member of the Keyport Chief Engineer (CHENG) Council can request a critique, including determining the level of oversight required for any CCIR item on an ad hoc basis. If a conflict occurs, the Department CHENG affected by the incident is responsible for adjudication.

f. In all applicable cases, reporting requirements of references (a) through (h) shall be met.

g. If the incident occurs at a Detachment, the pertinent

Department should lead the CCIR report development. The draft CCIR will then be routed to the Detachment’s OIC. After final review, the OIC will send the CCIR forward.

4. Cancellation. NAVUNDSEAWARCENDIV Keyport Memo 3100 Ser 00/030 of 06 August 2020.

5. Point of Contact. Questions or concerns regarding this notice should be directed to NUWC Division, Keyport’s Chief of Staff, Gina Regynski, (360) 315-3156 or gina.f.regynski.civ@us.navy.mil.

C. P. HOSKINS

Digitally signed by

HOSKINS.CLINTON.PATRICK.1

153788401 Date: 2022.09.19 14:56:51 -07'00'

Enclosure (1)

TABLE 1 - INCIDENTS/ISSUES REQUIRING IMMEDIATE REPORTING

Operation Report

(OPREP)-3

- All incidents requiring OPREP-3 reporting, per reference (a) at a NUWC Division, Keyport range/facility.

Safety *Class A, B, or C Safety Mishaps, as defined in Chapter 2 of reference (b).

*Serious injury or death of a NUWC Division, Keyport employee in on-duty or off-duty status.

*Serious injury or death of a contractor or visitor at a NUWC Division, Keyport facility.

Explosive Safety - *Incidents requiring the submission of an Explosive Mishap Report or an Explosive Event Report per Volume I Chapter 4.6 of reference (f).

Security and Force Protection

*Serious crime or violent act occurring at a NUWC Division, Keyport facility (active shooter, sexual assault, major fraud, etc.).

*Breach of security perimeter/container at a NUWC Division, Keyport facility (cut fence, gate runner, forced entry into a secure lab, etc.).

*Loss of classified material.

*Electronic spill originating from a NUWC Division, Keyport facility or a contractor working at a NUWC Division, Keyport facility.

*Reportable loss or Personally Identifiable Information, per reference (c).

Communications Security

- *Reportable Communications Security Management System incident as defined in Chapter 9 of reference (d).

Weight Handling Equipment

- *Crane or rigging gear accident as defined in Section 12 of reference (e).

Environmental *Environmental incident requiring external reporting to federal, state or local authorities.

*Injury or suspected injury to a marine mammal or threatened or endangered species on a NUWC Division, Keyport range or due to NUWC Division, Keyport operations.

Vessel/Aircraft - *Fire, flooding, grounding or collision of a vessel or aircraft operated by NUWC Division, Keyport, under contract by NUWC Division, Keyport, or operating at a NUWC Division, Keyport facility/range. Federal Aviation Administration reportable incidents.

Enclosure (1)

Range Operations - Safety violation resulting in a “RED RANGE” event on a NUWC Division, Keyport range. (Note:

Range operations may resume at the discretion of the Range Safety Officer and in accordance with established range safety procedures prior to notification of CO and TD).

Fleet Impacts (regarding systems/services for which NUWC Keyport has responsibility)

*Failure or likely failure of a Fleet unit to deploy on time with full mission capability.

Category 4 Casualty Reporting for which NUWC Division, Keyport has action.

*Issues that affect or is likely to affect ships schedule or an availability key milestones date.

Type Commanders (Flag-level) visibility issues and failures.

Investigations and Unannounced Inspections

Initiation of an investigation by Naval Criminal Investigative Service, other law enforcement, Inspector General or a formal Command Investigation (Chapter 2 of reference (g)) or a NUWC Division, Keyport command, employee or of a contractor working for NUWC Division, Keyport.

Unannounced compliance inspections by Naval Sea Systems Command (NAVSEA), Navy Department of Defense agencies or by other federal, state or local inspectors/regulators.

Flag/Senior Executive Service (SES) /Press Attention

- Incident or issue likely to draw negative Flag/Senior Executive Service attention.

– Incident or issue likely to result in negative press coverage.

General Prudence WHEN IN DOUBT, MAKE THE CALL

Enclosure (2)

TABLE 2 - ITEMS TO BE REPORTED THE SAME OR NEXT BUSINESS DAY

Personnel Formal Equal Employment Opportunity complaint (reports via voice or encrypted e- mail).

Personnel suspended or terminated for cause.

Security - Events resulting in the revocation of a security clearance of a NUWC Division, Keyport employee or contractor working for NUWC Division, Keyport.

Program Office and Acquisition Milestone Issues

*Likely failure to meet the customer's required delivery date.

*Failure to meet a customer’s required delivery date or pass a gate review.

Equipment that fails to meet acceptance criteria during acceptance testing

Financial - Identification of a potential Anti-Deficiency Act violation

Critiques - Initiation of significant critiques or failure analysis.

Visits by Flag/SES and Public Officials

- Notification of a planned visit by a military flag officer, civilian service SES, or public official to a NUWC Division, Keyport facility.

Congressional Inquiries

- Info copy on responses to Congressional inquiries.

Families of Employees - Death or serious injury to families of NUWC Division, Keyport employees if the situation causes impact to NUWC Division, Keyport’s operations. (Not a mandatory reporting event, reporting is at the discretion of the employee).

Commercial Acquisition Contract protest.

*Failure to meet the following acquisition milestones:

Contract Awards Required Delivery Date

Organized Labor - Receipt of an Unfair Labor Practice.

Inspections: - Results of an inspection performed by an external entity.

Safety - *Any near miss that would have resulted in severe injury or significant damage to equipment.

Enclosure (3)

TABLE 3 - ITEMS TO BE INFORMED PRIOR TO ACTION

Appointments/ Removals of Senior Personnel

- Appointment/removal of Division Heads (or equivalent) and above.

Commercial Acquisition

Awarding of a contract with a total value (including options of $10M or greater).

*Intention to request tripwire approval from

NAVSEA SEA 02.

Organized Labor - Intention to initiate negotiations on the collective bargaining agreement.