AMD_4_RFQ NSIOG324218AS30.pdf

UNCLASSIFIED

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Solicitation/Synopsis for Commercial Items FAR 13 Combined Synopsis / Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Request for Quote (RFQ) incorporates provisions and clauses in effect 17 January 2025.

This RFQ is solicited within North American Industry Classification System (NAICS) 334515 and small business size standard of 750 employees.

NGA intends to award one Firm Fixed-Price purchase order based on quote that conforms to this solicitation.

Award will be based on a technically acceptable quote with the delivery and testing & commissioning dates being more important than price.

This procurement is Unrestricted.

Offer Instructions

In order to be considered for this requirement:

A. The Vendor must have an active registration in the System for Award Management (SAM), www.sam.gov.

Registration MUST contain the applicable NAICS code specified above.

B. In order to respond to this Request for Quote (RFQ), you must be a manufacturer or authorized reseller of the supplies requested. Failure to provide documentation to be an authorized reseller may result in the offerors quote being removed from competition for not adhering to the requirements of this RFQ.

C. If the offeror is a product reseller and utilizes unique item numbers, specific to their company the offeror is required to submit the OEM (Original Equipment Manufacturers) part and or product numbers with their offer.

D. Offerors are REQUIRED to complete and return Attachment # 1 Quote Sheet (found on page 7 of this RFQ instruction document) with their offer. Quotes shall be good 30 days.

E. All manufacture terms and conditions and any seller terms and conditions must be submitted with offer.

1. The National Geospatial-Intelligence Agency has a requirement to procure the following supplies, under NAICS code 334515:

One (1) 2.5 MW Trailer-Mounted Load Bank system. Load bank shall be ISO-Style containerized, outdoor type with 2500KW at 480V, 3-phase, 60Hz and 1875 KVAR at 480V, 3-phase, 60Hz with fully variable power factor capability rated at 3125 kVA at 0.8pf 480V 3ph 50/60 Hz. The necessary cables and termination kits to connect to a 2.5MVA, 3PH transformer shall be included.

One (1) 2.5 MVA, 3PH, Wye-Delta 480V- 12.47KV Power transformer. Power transformer shall be, dry type, outdoor application, trailer mounted suitable for use with the load bank described above. The necessary

2 | P a g e protection devices, cables and termination kits to connect to the load bank and customer 12.47KV generator bus shall be included.

Items are to be delivered to NGA’s Arnold, MO facility. Delivery of these items is requested to be 90 days after receipt of award or less. The quote must identify duration of days for delivery of each item.

After delivery of the above equipment, vender/provider shall coordinate with NGA and perform pre-functional testing and commissioning of equipment. This work is to be included in total price of quote and can be listed as either separate line item or included as part of item(s) price. Quote shall include the soonest number of days after delivery of items that testing and commissioning could be performed.

Delivery requested be accomplished as soon as completed.

NGA delivery location for FOB destination shipping:

NGA -Arnold ATTN: West Facilities Engineering (SIOWE) 3838 Vogel Road

MS: L-26

Arnold, MO, 631010 Phone: (314)-676-3289

2. Evaluation Factors:

Award will be based on a technically acceptable quote with the delivery and testing & commissioning dates being more important than price.

NGA requires one 2.5 MW Trailer-Mounted Load Bank system with necessary cables and termination kits to connect to a 2.5MVA, 3PH transformer included. And one 2.5 MVA, 3PH, Wye-Delta 480V- 12.47KV Power transformer with the necessary protection devices, cables and termination kits to connect to the load bank and customer 12.47KV generator included. These items must meet the salient characteristics listed above to be deemed technically acceptable.

Offers shall be submitted to the Points of Contact (POC) for this requirement Kathleen Dee (Kathleen.A.Dee@nga.mil) and Michael Mesko (Michael.p.mesko@nga.mil).

All offers shall be submitted no later than 11:00 AM Central Time on Monday 05 May 2025 and must include fully completed Attachment # 1 Quote Sheet (found on page 7 of this RFQ instruction document). Offers sent beyond the deadline will not be considered.

The following clauses and provisions apply to this acquisition:

FAR Provisions:

52.209-2, Prohibition on Contracting with Inverted Domestic Corporations – Representation 52.212-1, Instructions to Offerors-Commercial Items. Vendors are required to have 52.212-3, Offeror Representations and Certification--Commercial Items included in their System for Award Management (SAM) record 52.222-22, Previous Contracts and Compliance Reports.

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52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Oct 2020) 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

The following FAR Clauses are included by reference:

52.202-1, Definitions 52.203-5, Covenant Against Contingent Fees 52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-7, Anti-Kickback Procedures;

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-9 Updates of Publicly Available Information Regarding Responsibility of Matters 52.204-19, Incorporation by Reference of Representations and Certifications.

52.212-4, Contract Terms and Conditions--Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders--Commercial Items, with the following clauses checked:

52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-36, Affirmative Action for Workers with Disabilities 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration

The following DFARS provisions apply to this acquisition:

252.203-7005, Representation Relating to Compensation of Former DoD Officials

The following DFARS clauses apply to this acquisition:

The following DFARS Clauses are included by reference:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7000, Disclosure of Information 252.204-7003, Control of Government Personnel Work Product 252.204-7006, Billing Instructions 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services- Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

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252.225-7001, Buy American and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048, Export-Controlled Items 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7010, Levies on Contract Payments 252.247-7023, Transportation of Supplies by Sea.

To view the above clauses in full text, visit www.acquisition.gov.

In addition, the following NGA clauses and provisions apply to this acquisition:

5X52.227-9000, UNAUTHORIZED USE OF NGA NAME, SEAL, AND INITIALS (JUN 2006)

(a) As provide in 10 U.S.C. Section 425, no person may, except with the written permission of both the Secretary of Defense and the Director of National Intelligence, knowingly use the words "National Geospatial- Intelligence Agency", "National Imagery and Mapping Agency", or "Defense Mapping Agency," the initials "NGA", "NIMA", or "DMA," the seal of National Geospatial-Intelligence Agency, National Imagery and Mapping Agency, or the Defense Mapping Agency, or any colorable imitation of such words, initials, or seal in connection with any merchandise, retail product, impersonation, solicitation, or commercial activity in a manner reasonably calculated to convey the impression that such use is approved, endorsed, or authorized by the Secretary of Defense and the DNI.

(b) Whenever it appears to the U.S. Attorney General that any person is engaged or about to engage in an act or practice which constitutes or will constitute conduct prohibited by paragraph (a), the Attorney General may initiate a civil proceeding in a district court of the United States to enjoin such act or practice. Such court shall proceed as soon as practicable to hearing and determination of such action and may, at any time before final determination, enter restraining orders or prohibitions, or take such other action as is warranted, to prevent injury to the United States, or to any person or class of persons for whose protection the action is brought.

(End of Clause)

5X52.227-9001, ACTIVITIES THAT AFFECT U.S. PERSONS (NOV 2016)

This contract is sponsored by the National Geospatial-Intelligence Agency. All work and services to be performed hereunder shall be in strict compliance with procedures contained in DoDM 5240.01.

(End of Clause)

5X52.232-9003 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM (IPP) (FEB 2025)

(a) Definitions. As used in these instructions, "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Payment documentation and process" and the applicable Payment clause included in this contract.

(b) The Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-313 l. The Contractor shall ensure that its

5 | P a g e supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice. Individual attachment file size may not exceed ten megabytes (I0mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice m.1n1ber. The invoice nuu1ber shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are "abcdefghijklmnopqrstuvwxyzABCDEFGHlJKLMNOPQRSTUVWXYZ0123456789-_"

(c) Properly certified invoices shall be entered into the Internet Payment Platform (www.ipp.gov). To assist (Agency) in making timely payments, the Contractor is required to provide/verify all required fields in the IPP including: (l) Contract number; (2) Name, address and Taxpayer I.D. number of Contractor; (3) Invoice Date;

(4) Unique invoice number for that particular invoice; (5) Period the payment covers; and (6) Cost amount by each line item including quantity and unit price

(d) Contractors wishing to check the payment status of their vouchers may do so by calling FPC Vendor Support at 636-321-5251. In addition, questions may be directed to the Contracting Officer's Representative (COR). In the absence of a COR, contact the Contracting Officer whose name and contact information appears on the face page of this contract/order.

(End of clause)

5X252.204-7000-90, PUBLIC RELEASE OF INFORMATION (MAR 2023)

(a) Except as provided in paragraph (b) of this clause, information pertaining to this contract shall not be released to the public unless authorized by the Contracting Officer in accordance with DFARS 252.204-7000, Disclosure of Information. Requests for approval to release information pertaining to this contract shall be submitted to the Contracting Officer by means of NGA Form 5230-1, National Geospatial-Intelligence Agency Request for Clearance for Public Release.

(b) The contractor may provide past performance information regarding this contract, without completing an NGA Form 5230-1 and without Contracting Officer approval, when submission of such information is to the Office of the Director of National Intelligence (ODNI), the Central Intelligence Agency (CIA), the National Reconnaissance Office (NRO), the National Security Agency (NSA), the Defense Intelligence Agency (DIA), and NGA to support source selections at those agencies. The contractor is responsible for the proper classification and handling of such information, and shall provide a copy of the information provided to the Contracting Officer.

(End of Clause)

SECTION H-1- DORMANT ACCOUNT REVIEW-QUARTERLY PARTICIPATION.

The Dormant Account Review, Quarterly (DAR-Q) process, is the Department of Defense (DoD) requirement to increase the Department’s and NGA’s ability to use available appropriations before they expire and ensure remaining open obligations are valid and liquidated before the cancellation of the appropriation. NGA disseminates and receives DAR-Q information to and from NGA’s Industry Partners using the National Reconnaissance Office (NRO) unclassified Acquisition Research Center (ARC) website. NGA provides consolidated lists of lines of accounting for validation, of which contractor participation is mandatory.

Contractors holding NGA contracts and/or orders are required to support the NGA DAR-Q process. Each contractor must select two points of contact (POCs) to establish and maintain active accounts on the unclassified NRO ARC at https://acq.westfields.net.

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Contractor POCs use the following information to register:

1.) Full name;

2.) SSN (Optional);

3.) Unclassified email address;

4.) DUNS number; and 5.) Unclassified telephone number.

From the https://acq.westfields.net homepage, click on “Register” in the upper-right-hand corner of the page;

follow the instructions, and enter the requested data. Although not required for DAR-Q compliance, POCs possessing a classified email account may enter that information during registration to also create a classified ARC account. POCs should be aware that account activation requires the registered user to validate the account by email within 24 hours of registration. Questions or problems related to the website or the registration process should be directed to the unclassified Acquisition Center of Excellence (ACE) Help IT Desk at 703- 230-6300 or acehelpdesk@westfields.net.

NGA will conduct quarterly DAR-Q reviews in accordance with the DoD Financial Management Regulations (FMR). Contractors with dormant Unliquidated Obligations appearing on any specific quarterly DAR-Q review will be notified via the NRO ARC. Once notified, contractor POCs are required to validate and upload the contractors’ responses, including supporting documentation, to the NRO ARC by the due date set forth in the relevant timelines outlined by NGA and the FMR.

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Attachment #1 - Quote Sheet for Solicitation RFQ- NSIOG324218AS30

LINE ITEM PRICE # OF DAYS AFTER AWARD

FOR DELIVERY

1) 2.5 MW Trailer-Mounted Load Bank system $ ____ _________ (all cables and termination kits to be included)

2) 2.5 MVA, 3PH, Wye-Delta 480V- 12.47KV Power transformer $ ____ _________ (all cables and termination kits to be included)

3) Pre-functional testing and commissioning of equipment $ ____ _________ (Provide price if not included in above items, provide soonest number of days after delivery to perform work)

TOTAL PRICE $____________