NSCC RFP OSD FA FPl 6-13-2023.pdf

Request for Quote

North Shore Community College

Service Agreement for Fire Alarm & Fire Protection

Inspection/ Testing/ Programming

OSD Contract TRD 03

North Shore Community College 1 Ferncroft Rd, Danvers

Massachusetts 01923

North Shore Community College

1 Ferncroft Rd, Danvers Massachusetts 01923

TRD 03

May 19, 2023 Updates June 13,2023

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North Shore Community College

Table of Contents

Introduction

Campus

Inspection of Site

Proposal Submission Requirement

Prevailing Wage Rates

Contract

Insurance Requirements

Contractor Qualifications

Method of Award

References

Contractor Requirements

Department of Public Safety Application for Permits and Testing

Fire Alarm Scope of Work

Fire Alarm Elevator Recall Testing

Fire Protection Scope of Work

Scope of Maintenance, Repair and Emergency Response Work

Emergency Response

Warranty of Materials and Workmanship

Invoicing / Payments

Termination of Contract

North Shore Community College Proposal Forms (3) Three

Contractor Receipt and Acknowledgement Form

APPENDIX A : FULL SIZE EQUIPMENT LIST

North Shore Community College

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North Shore Community College

Introduction

It is the intention of North Shore Community College (NSCC) to award a three year contract for Fire Alarm & Fire Protection, Inspection/ Testing/ Programming under the umbrella of the Massachusetts State Contract Operational Services Division (OSD) – TRD 03. The contract will commence on July 1, 2023 through June 30, 2026. This contract shall have the option of continuation for an additional two years solely at the discretion of NSCC.

The scope of work, without limiting the generality thereof, includes all labor, materials, tools, equipment and supervision to provide qualified Fire Alarm and Fire Protection, Inspectors, Technicians, and Programmers, at the College’s Danvers and Lynn locations. This contract may include other trades such as pipefitters, electricians, and plumbers on an as needed basis.

Campus

NSCC has two campus’, one in Danvers and one in Lynn. All buildings house both classrooms and faculty offices among other uses.

NSCC Danvers Campus consists of the Math and Science Building renovated in 1993, Berry Building completed in 2003 and the HPSS Building completed in 2011. The Math and Science Building has had numerous upgrades. All buildings are general classroom and office buildings with regular usage patterns.

NSCC Lynn Campus consists of the McGee Building, Lynn South Building and the Greenhouse.

The McGee Building was built in 1983. The Lynn South Building is an addition to the McGee Building and was built in 2017. These two buildings have one (1) Fire Alarm system as well as one (1) Fire Protection System. The Greenhouse is a small greenhouse in back of the McGee Building.

See buildings listed below with sq. footage, general usage type and heating type. A detailed list of equipment included in this contract will be included in Appendix A.

North Shore Community College

Inspection of Site

Each prospective contractor is recommended to conduct an on-site inspection of current equipment for each building. It is the responsibility of the contractor to note the current conditions at the College and to familiarize themselves with the equipment operating characteristics and conditions. Failure to complete the on-site inspection will not relieve the successful contractor of full responsibility for performance of the service agreement.

The existing Fire Alarm System is consistent Campus wide and is a Gamewell/FCI E3, fire alarm, mass notification, Focal Point and Bogen voice evacuation control equipment.

There are two (2) fire pumps, one on each campus. A full list of equipment to be included in this request for proposal is included in Appendix A. It is the contractor’s sole responsibility to confirm all equipment, model numbers and part numbers needed to complete this work.

Informational Meeting:

Contractors are advised to attend the informational meeting on Tuesday, June 06, 2023 at 10:00 AM. The meeting will begin in the Office of Facilities Management, Friends Building, Danvers Campus to obtain specifics about the systems and to inspect the sites. For general information please contact facilities@northshore.edu. All questions must be submitted in writing. There will only be one on site meeting.

Proposal Submission Requirement

Proposal will be submitted in accordance with OSD requirements. This request is to be used for solicitation of Fire Alarm & Fire Protection, Inspection/ Testing/ Programming Service Contract under the umbrella of the OSD. Any responses to this request shall be assumed to be under the current OSD TRD 03 contract.

This is not a contract for solicitation of a Construction Management or Construction Management at Risk Services.

Submission deadline for responses for this request shall be sent submitted electronically to sdavidso@northshore.edu on or before EOB (end of business) Thursday 6/16/2023.

Subject line for all correspondence for this contract must say “Fire Alarm & Fire Protection, Inspection/ Testing/ Programming Services - OSD TRD 03 “ . Subject line should also include vendors name.

mailto:facilities@northshore.edu mailto:sdavidso@northshore.edu

North Shore Community College

Prevailing Wage Rates

The contractor shall pay the prescribed applicable wage rates as determined by the Commonwealth of Massachusetts Department of Labor Standards. Contractor must comply with all other regulations listed in the latest OSD TRD 03 Contract. It is the contractor responsibility to comply with this law. The prevailing wage laws apply to both union and non-union employers and employees. See M.G.L., c.149 § 44A, §27B & 27H, M.G.L., c.30, §39M-

Wage rates must be reported for each weekly or longer duration of work using the standard Massachusetts State form intitled: MA weekly certified payroll report form-fs.pdf

A list of the wage rates are attached.

Contract

The successful contractor for this project will be required within five business days to execute a service contract, a copy of which is attached, in accordance with the terms of the quote.

The undersigned hereby certify that they are able to furnish labor and can work in harmony with all other elements of labor employed or to be employed on the work and that they will comply fully with all laws and regulations applicable to awards of contracts.

The undersigned further certifies under penalty of perjury that this proposal is in all respects bona fide, fair and made without collusion with any other person. As used in this subsection the word “person” shall mean any natural person, joint venture, partnership, corporation or other business or legal entity. The undersigned further certifies under penalty of perjury that the said undersigned is not presently debarred from doing public construction work in the Commonwealth under the provisions of Section Twenty-nine F of Chapter Twenty- nine, or any of the applicable debarment provision of any other chapter of the General Laws or any rule or regulation promulgated thereunder. See M.G.L., c.29, §29F –

Insurance Requirements

Contractor’s Commercial General Liability The contractor shall provide the following minimum general liability coverage with respect to the operations performed by the contractor and any employee, subcontractor or supplier. Upon the award of this contract, the contractor’s insurance company shall issue a certificate of insurance that is specific to NSCC. Failure to comply with this requirement shall result in the termination of the contract.

Bodily Injury & Property Damage $1,000,000 each occurrence $2,000,000 general aggregate

North Shore Community College

Personal & Advertising Injury $1,000,000 each occurrence $2,000,000 general aggregate

Medical Expenses $50,000

Vehicle Liability The contractor shall provide the following minimum coverage with respect to the operations of any employee, including coverage for owned, non-owned, and hired vehicles.

Combined Single Limit $1,000,000

Workers Compensation The contractor shall provide the following coverage in accordance with M.G.L. C149 SS 34A and C152 as amended.

Workers Compensation:

Part One Provide Statutory Minimum

Employee Liability $500,000 disease per employee

Part Two $500,000 disease per employee $500,000 disease policy aggregate

Contractor Qualifications Each contractor shall be dually contracted under OSD Contract TRD 03 Tradesperson Installation, Repair and Maintenance Services to qualify for bidding on this contract. Each contractor shall be deemed eligible to bid if currently enrolled in the OSD contract. The College reserves the right to modify the qualifications as outlined below.

All contractors submitting bids for this project shall be bound by the Commonwealth of Massachusetts OSD Contract TRD 03. This document is supplemental to the OSD contract and does not relieve your company in any way of the contractual obligations previously set forth with the Operational Services Division.

For this contract NSCC is requiring that all bidders include the following with the proposal.

1. History of the corporation.

2. List of three local area clients, contact persons and emails or cell phone #s.

3. Location of nearest office, name of manager and email or cell phone #.

4. Statement of compliance with all applicable state, federal, OSHA, anti-discrimination and equal employment opportunity laws.

North Shore Community College

5. Certificates of applicable insurances, property damage, worker's compensation, public liability, bodily injury, employer liability, contractual liability, etc.

6. Statement that the contractor is able to provide licensed labor for other trades (pipefitters, sheet metal mechanics, electrician etc. ) using their own employees or NSCC approved subcontractors.

7. Statement or record / list of employees that have specialty certification and or other acceptable documentation that the contractor is licensed to engage in fire and emergency notification equipment for at least three years and is factory certified to work on Gamewell/FCI E3 fire alarm, mass notification, Focal Point and Bogen Voice Evacuation Control Center equipment.

8. Statement that the contractor has the trained labor force and communication systems available to respond to emergency service calls on a 24 hour and 7 days a week basis.

9. Statement that the contractor has been licensed and engaged in servicing fire sprinkler systems and fire pumps for at least three years.

Method of Award

Selection criteria will include, but not limited to the experience and competence of the contractor, the quality of the services offered, demonstrated ability to perform work as required, past performance with similar work, ability to meet timelines and produce deliverables, Honeywell Addressable Fire Alarm Control Panel training, as well as the cost of service. Successful contractor must have the specific abilities and staff required to properly maintain, program, test and inspect the equipment in this contract.

This contract will be awarded to the contractor whose proposal best meets the College’s requirements. Evaluation criteria will include but may not be limited to quantity and type of equipment available , past performance, proposed seasonal cost and or hour rates, as well as feedback from references.

The College reserves the right to reject any and all proposals and to waive informalities in proposals received when such rejection or waiver is in the best interest of the College. The College may award the work to multiple contractors or select different contractors for each campus.

North Shore Community College

References

Contractors shall submit a list of three references with contact numbers and emails for customers for whom the same services have been performed. References should be members of the Commonwealth of Massachusetts OSD contract most similar to this one. If no References exist from the Commonwealth of Massachusetts then others can be provided.

Contractor Requirements

As required by OSD contract TRD 03 Tradesperson Installation, Repair and Maintenance Services. All contractors are required to provide service reports to NSCC with each invoice.

Service report will include:

1. Nature of the service

2. Whether or not it is programming, testing, inspection or repairs

3. Number and names of technician(s) on site

4. Number of hours each person was on site

5. Itemized list of parts used for the service

6. Labor and material shall be separated on each invoice for tracking purposes

As required by NFPA 72 all inspection and testing documentation shall be submitted after the commencement of the work. Each report shall include for each device:

1. Device type

2. Location

3. Service

4. Time

5. Date

6. Scan ID #

7. Pass / fail status

As required by NFPA 25 all inspection and testing documentation shall be submitted after the commencement of the work. Each report shall include for each device:

1. Device type

2. Location

3. Service

4. Time

5. Date

6. Scan ID #

7. Pass / fail status

Contractor personnel performing maintenance, repairs and replacement work must have current and appropriate licenses and certifications under Massachusetts state laws and regulations. The College reserves the right to ask for copies of required licenses.

North Shore Community College

Department of Public Safety Application for Permits and Testing

The contractor shall be responsible for the application, scheduling, and payment of any and all permits needed for inspection, programming, testing, repair and maintenance, and new work.

All fees associated with permits for scheduled test and inspection are to be included in the fixed rate testing and inspection fees. NSCC will reimburse for permitting fees necessary for corrective maintenance activities only. Administrative costs for obtaining permits will not be reimbursed, and a copy of the permit and associated fees must be provided with the invoice.

The contractor shall be responsible for any late fines or fees issued by any permitting authority due to the contractor’s late application for any required inspection / testing. Any necessary re-testing by the safety inspection shall be performed at no additional cost to the College.

The contractor shall furnish all necessary labor, programming, tools and materials to perform complete inspections and re-testing, complying with NFPA 72 and NFPA 25 testing requirements.

During elevator recall testing, contractor shall coordinate and be responsible for Municipal Master Box “plug outs/plug ins” and pay all associated fees and permits if required.

The contractor shall furnish all necessary labor and materials to perform these tests. If repairs are called for by the local fire department inspector, the contractor shall send a quotation to the Director of Facilities Maintenance or Designee.

Certificates of Inspection shall comply with NFPA 72 and NFPA 25 requirements, delivered in paper copies as well as digital files. All reports should be delivered in person and electronically to the Director of Facilities Maintenance or Designee.

Fire Alarm Scope of Work

Contractor shall be responsible for NFPA 72 compliant programing, testing, inspection and repairs. Contractor shall use the latest version of NFPA 72 for the purposes of this proposal.

The contractor shall furnish all labor, tools, equipment and supervision to provide qualified programming, testing, inspections and maintenance services on a scheduled and as-needed basis. Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall require approval from the College prior to proceeding with any work. Request for approval must be submitted to the College in writing.

All updates, changes or modifications to the Gamewell / FCI E3 panel programing shall be provided to the College on a USB flash drive or compatible media. It is to be left at the panel and a copy provided to the Director of Facilities Maintenance or designee.

Inspections and testing of the fire alarm system shall be conducted on a semi-annual basis and shall be for fifty (50) percent of each building and must occur before September 1 of the fiscal

North Shore Community College year. The remaining fifty (50) percent should occur in March (spring break) of the same fiscal year. During the month of the fiscal year (July) the vendor shall provide the college in writing what devices/locations shall be tested on the first visit of that fiscal year and what devices/locations shall be tested on the second visit at both campuses. Testing dates shall be scheduled at this time for the year and shall if possible coordinate testing with the college’s fire suppression contract vendor. The vendor shall contact and confirm with the College 2 weeks prior to inspections/testing.

All testing shall be done during "off hours" when there are no students and staff present at a time acceptable to the Director of Facilities Maintenance or designee. Testing before September 1 and during spring break will allow for normal daytime hour silent testing. Audible and visual testing of fire alarm and emergency notification devices must be performed at least once per year while the building is unoccupied. Time and date of such services is to be coordinated and approved by the Director of Facilities Maintenance.

The contractor must be licensed and insured by the Commonwealth of Massachusetts. The field technicians must be licensed, factory certified and fully trained in the principals, operation, programming, and repair of Gamewell FCI E3 fire alarm, mass notification, Focal Point and Bogen Voice Evacuation Control Center systems. The contractor shall provide technicians' certification upon request of the College. Technicians shall document all testing and specify the campus, detailed locations, devices, deficiencies located, technicians name, and date and time on a NFPA 72 compliant form in a word-processed and legible manner.

It shall be the responsibility of the contractor to secure fire department approval and all necessary permits for repairs or improvement made to the system; make the necessary notifications to the fire department prior to inspections or repairs; assure the entire system is fully functional and the master city box is reset prior to departing from the College Campus.

The contractor shall be responsible for required necessary cleaning of all smoke detection devices no less than annually.

A complete test of the emergency notification system shall take place during both visits. This shall include initiating all messages at each station and testing the public address system as well.

Testing requiring the activation of the audible and visual fire warning system shall be conducted when the building is vacant.

The vendor shall provide labor and materials costs as specified on the attached proposal sheet.

Replacement items and repairs must be authorized. All materials must be compatible with the existing like items in use (Example: pull stations w/ a key reset shall be keyed alike).

The contractor shall coordinate with and include up to 2 service visits annually to assist NSCC service vendors that perform work-related to or impacts fire alarm and emergency notification systems. Including, but not limited to work associated with the elevator inspections, fire suppression system, etc.

April 30, 2023

Contractor shall provide proposal for services meeting the above-mentioned criteria providing detailed pricing using OSD TRD 03 for the following. Contractor hourly and inspectional rate is to remain the same for the remaining duration of TRD 03 and can be re-negotiated upon renewal of the state contract. Note: TRD 03 does not permit vehicle or travel time charges.

• Semi-Annual NFPA 72 compliant inspectional services (includes 2 service visits) servicing buildings below -total cost for all facilities per year

a. Danvers Berry Building

b. Danvers Math and Science Building

c. Danvers Health Professions & Student Services Building

d. Danvers Friends Building and two garages

e. Lynn McGee Building (including new Lynn South addition)

f. Lynn - Modular Classroom Building, greenhouse and two garages

• Hourly rates: Service technician (diagnostics, programming, repairs and installation)

a. Normal time 7AM – 4PM

b. Weekday after hours and Saturday

c. Holidays and Sunday

The Fire Alarm/ Emergency Notification System shall include the control panels (FACP’s), all field devices that report to the FACP’s, and all field warning and notification devices. This includes but is not limited to Emergency Notification Systems, Focal Point Gateway, fire alarm control panels, pull stations, smoke detectors (including duct detectors and remote indicators), fire pump transfer switches and tamper switches.

Supply experienced personnel licensed by the Commonwealth of Massachusetts. All work shall be requested and directed by the Director of Facilities Maintenance or designee.

Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall be approved in writing by NSCC prior to proceeding with any work. NSCC reserves the right to ask your company to restrict the use of certain staff in the rare instance that a staff member is deemed unqualified or otherwise found to be objectionable by NSCC.

Upon completion of each visit, immediately furnish a written report to the Director of Facilities Maintenance indicating results and note any repairs that the contractor considers necessary.

Report shall include a quote for repairs based on the contracted rates.

It is required that the College be notified a minimum of one week in advance of any maintenance visit to the site. College operations are a priority, any unscheduled visits may result in cancelation and rescheduling of that service. Unannounced visits will not be tolerated.

Fire Alarm Elevator Recall Testing

Contractor shall be present for all elevator recall testing. This testing will be coordinated by the elevator maintenance company through a separate contract. Fire Alarm Contractor will invoice NSCC directly for these services.

Fire Alarm Contractor as described previously shall be responsible for all municipal master box “plug outs/plug ins” and pay all associated fees and permits if required. NSCC can assist with the monitoring of the system while the box is “called out” through the use of our campus police . NSCC is seeking a flat rate per campus for this work for one Fire Alarm Technician to be on site during elevator testing as requested by the elevator maintenance company.

Fire Protection Scope of Work

Contractor shall be responsible for NFPA 25 compliant programing, testing, inspections and repairs. Contractor shall use the latest version of NFPA 25 for the purposes of this proposal.

The contractor shall furnish all labor, tools, equipment and supervision to provide qualified programming, testing, inspections and fire sprinkler fitters on a scheduled and as-needed basis.

Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall require approval from the College prior to proceeding with any work. Request for approval must be submitted to the College in writing.

All updates, changes or modifications to the Gamewell/FCI E3 panel programing shall be provided to the College on a USB flash drive or compatible media. It is to be left at the panel and a copy provided to the Director of Facilities Maintenance or designee.

The bid shall include pricing for the services of one licensed sprinkler fitter and one registered apprentice.

The bid shall include pricing, one cost for each campus for a one time Internal Piping Condition and Obstruction Investigation -- NFPA 25 ( Chapter 14 ).

Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall be approved in writing by the College prior to proceeding with any work.

If repairs are called for by the local fire department inspector, the contractor shall send a quotation to the Director of Facilities Maintenance covering the costs of these repairs. The contractor shall furnish all necessary labor and materials to perform these tests.

Upon completion of each maintenance/repair call, immediately furnish a written report to the Director of Facilities Maintenance indicating the results and note any repairs that the contractor considers necessary. Report shall include a quote for repairs.

It is required that the College be notified in advance of any maintenance/repair visit to the site.

The cost of the necessary personnel present during all sprinkler inspections shall be included in this contract.

Scope of Maintenance, Repair and Emergency Response Work

Normal services and repairs shall be scheduled during regular working hours, 7:00 a.m. to 3:00 p.m. Contractor shall notify the Director of Facilities Maintenance in advance of any maintenance and service call. Work schedules shall be coordinated with the Director of Facilities Maintenance.

Exclusions – fire suppression for kitchen hoods and cleaning of kitchen hoods shall be under separate contract.

Emergency Response

Emergency calls shall be serviced immediately, but no longer than four hours after the call is placed on 24 hours a day, seven days a week basis.

Emergency service calls shall be invoiced at the rates given in the quote. Contractor’s pricing for parts shall be based on a cost plus basis. All parts shall be delivered to contractor. The contractor shall not bill the NSCC for shipping or delivery charges.

Warranty of Materials and Workmanship

Any defective workmanship shown to be caused by improper or faulty workmanship shall cause the contractor to correct, repair and replace all material and labor at no cost to the College.

The contractor will warrant that all workmanship shall be first class and shall be performed by persons qualified in their respective trades. Contractor is responsible for any clean up necessary which is associated with the work performed.

Invoicing / Payments

For all services under an OSD Contract:

The vendor shall invoice NSCC after the work is performed. All invoices shall reference NSCC Purchase Order Number as well as the OSD Contract Number. All correspondence shall also include the same. For this contract please reference TRD 03. No invoice will be paid without proper documentation. No invoice will be paid prior to completion of services.

Invoices shall be split between the two College Campus’. Both invoices shall be mailed to the official NSCC mailing address at 1 Ferncroft Rd. Attention: Facilities Management, Danvers MA 01923-0840.

Invoices shall include:

• Invoicing for service repairs shall be made for the amount of time service was performed at the contracted hourly rate. Charges incurred by the contractor for the time spent in transit (portal-to-portal) from the contractor’s place of business to the job site and back are not part of this contract and will not be paid by NSCC. Invoices shall be processed after services have been successfully completed.

• Any and all materials used should be a separate line item with details on unit cost and number of units used.

• All subcontractors or other trades shall be listed separately with their appropriate rates when applicable.

As stated in the permits and testing section any fees paid for these types of items shall be listed separately as well.

The submitted hourly rates shall include complete labor costs involved in accomplishing the required work. This shall include trucks, tools and equipment. No transportation, fuel energy or any other surcharge will be allowed throughout the duration of the contract. Materials used in the work shall be invoiced at the current market wholesale cost plus 15 % mark-up and detailed on each invoice. Invoices shall also show the name of the college official who authorized the work.

Termination of Contract

NSCC reserves the right to cancel and terminate the contract in accordance with the Commonwealth of Massachusetts Term and Conditions

The Contractor will work with NSCC during any transition between contracts if necessary.

All documentation created as a result of this contract is the property of NSCC and shall be transferred as necessary to ensure a clean and orderly transition from one contractor to the other.

A contract shall terminate on the date specified in the contract, unless this date is properly amended in accordance with all applicable laws and regulations prior to this date, or unless terminated or suspended under this section upon prior written notice to the contractor. NSCC may terminate this contract without cause and without penalty, or may terminate or suspend a contract if the Contractor breaches any material term or condition or fails to perform or fulfill any material obligation required by the contract, or in the event of unforeseen public emergency mandating immediate department action. Upon immediate notification to the other party, neither the department nor the contractor shall be deemed to be in breach for failure or delay in performance due to acts of God or other causes factually beyond their control and without their fault or negligence. Subcontractor failure to perform or price increases due to market fluctuations or product availability will not be deemed factually beyond the contractor’s control.

North Shore Community College Proposal Forms (3) Three

The quote prices, on the next six pages, shall represent the entire cost to perform the services outlined in the Request for Proposal. This shall include all fees, permits, taxes, rental of equipment, recycling / disposal costs and any other costs, including fuel surcharges, associated with performing the services in accordance with these specifications.

Fire Alarm Maintenance Labor Service Contract

Pricing Structure

Rates include Labor, Supervision, Vehicles, Tools and Equipment

Company:

Signature:

Name:

Date: ________________________ Contractor Federal ID___________________________

Fire Sprinkler Maintenance Labor Service Contract

Pricing Structure

Fire Alarm / Fire Protection Maintenance Labor Service Contract

Pricing Structure on a Per Building Basis

Contractor Receipt and Acknowledgement Form

Contractor Safety Guide

I hereby agree to abide by all applicable federal, state, and local regulations, codes, and North Shore Community College policies.

Company Name:

Responsible Official:

(Printed Name)

(Signature)

Date:

Service Manager:

(Printed Name)

(Signature)

Date:

This form shall be completed yearly and retained by the NSCC Facilities Department.

APPENDIX A : FULL SIZE EQUIPMENT LIST

NSCC is not responsible for incomplete or inaccurate information. The successful vendor is responsible for doing their own due diligence and verification for all equipment model numbe rs, serial numbers, sizes, capacities etc...