FA and FP Bid Questions Answered.pdf

North Shore Community College

Service Agreement for Fire Alarm & Fire Protection Inspection/ Testing/ Programming

OSD Contract TRD 03

6-7-23 Bid Walkthrough Questions answered by NSCC in Red below.

The specification says to e-mail the quote to Scott Davidson. Please confirm if bidders e-mail to Scott Davidson an do not need to upload the information to comm buys to bid on this contract, correct?

All bids should be e-mailed to sdavidso@northshore.edu on or before 4pm 6-16-23. Bidders are not required to upload to Commbuys.

Is a 5% bid deposit required to be submitted with the bid?

Please refer to “Proposal Submission Requirements” - No bid deposit is required.

Are we able to subcontract out the sprinkler testing and maintenance under this contract?

Please refer to pg. 13 under “Fire Alarm Scope of Work” –

“Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall be approved in writing by NSCC prior to proceeding with any work. NSCC reserves the right to ask your company to restrict the use of certain staff in the rare instance that a staff member is deemed unqualified or otherwise found to be objectionable by NSCC. “ Wining bidder is expected to have staff on site to supervise any subcontractor work and is solely responsible to ensure all work is performed properly.

Please refer to pg. 14 under “Fire Protection Scope of Work” –

“Any assignment of work under this contract by the contractor to any subcontractor (any person other than a licensed employee of the contractor) shall be approved in writing by the College prior to proceeding with any work.” Winning bidder is expected to have staff on site to supervise any subcontractor work and is solely responsible to ensure all work is performed properly.

Please provide one year of fire alarm and sprinkler test reports so that bidders have more detailed information on the devices.

Yearly reports for both campuses are provided under the new attachments to this bid on Commbuys each Building is under a separate file.

Specification states contractor shall be responsible for all master box plug outs/plug ins and pay all associated fees and permits if required. Are additional master box plus out/plug in’s (besides the testing), billable or do we need to include the cost of all plug out/plug in’s that may occur during this 3 year contract time-frame in our testing price?

mailto:sdavidso@northshore.edu

Fire Alarm Contractor is responsible for all municipal master box “plug outs/plug ins” during Elevator Recall Testing only . All additional master box “plug out/plug ins” can be billed on an hourly basis, based on the stand by rate agreed to under this contract. NSCC will provide an updated rate sheet to reflect this change.

Specification states contractor coordinate and will include up to 2 service visits annually to assist NSCC service vendors that perform work related to or impacts fire alarm and emergency notification systems. Please clarify this statement. Does this mean we are to include in our testing price 2 service calls or standby’s per location or what is this asking that we include in the test price?

This statement is no longer required and will be removed from the RFP. A flat hourly rate will be requested on the bid sheet for a “stand by technician” .

Spec then goes on to state contractor shall be present for all elevator recall testing. Fire alarm contractor will invoice NSCC directly for these services. So is it billable per this statement or is it covered per the above statement in the spec?

A flat hourly rate will be requested on the bid sheet for a “stand by technician” .

Is the elevator testing done during normal business hours or over time hours?

Elevator testing is allowed during normal business hours. Please see pg. 14 “Fire Alarm Elevator Recall Testing “ section for more details.

Does NSCC require the alarm company provide 2 technicians for the state elevator testing, as that is normally what is required and if so that line item on the form is for the 2 technicians per elevator please confirm?

Please see pg. 14 “Fire Alarm Elevator Recall Testing “ section NSCC can assist with the monitoring of the system while the box is “called out” through the use of our campus police .

NSCC is seeking a flat rate per campus for this work for one Fire Alarm Technician to be on site during elevator testing as requested by the elevator maintenance company.

Please provide the prior bid results for this contract.

Prior bid results will not be available for the purposes of this bid. If you would like to do an open records request please send request to facilities@northshore.edu

Please provide who the current fire alarm and sprinkler contract are for this contract.

mailto:facilities@northshore.edu

See uploaded FA / FP reports for current contractors.

Are there lifts needed for this contract?

It is NSCC opinion that no lifts are needed for this work.

What is the number of elevators for each campus?

Danvers – 4 Elevators for Fire Alarm Recall Lynn – 3 Elevators for Fire Alarm Recall

Are all sprinkler systems wet systems?

No there are two pre-action systems on campus

Device Count doesn’t appear to include the Friends Building?

Please see uploaded reports for total device count.

Are Elevator recall retests billable?

Elevator recall retests are billable on an hourly basis per elevator. The base bid should include one price for all elevators.

The rate columns are listed as fire alarm not sprinkler and the elevator recall rows should be removed as they do not apply.

Edits have been made. Please see new Bid sheet uploaded to Commbuys as well as spreadsheet.

The bid document is not editable. It is locked. You may want to modify the document to make it so the bidders can fill in the fields digitally as opposed to hand writing the responses in on a printed copy.

Excel file will be uploaded to Commbuys for bidders use.

Is Bogen Voice Evacuation Control Center still in use?

No Bogen Voice Evacuation System has been removed and is no longer in use.