NRU_Gym_Door_Specs_.pdf

Central Procurement Office • Tennessee Tower, 3rd Floor 312 Rosa L. Parks Avenue, Nashville, TN 37243 Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/

Specifications for Door Replacement at Northwest

Correctional Complex (NWCX)

I. Introduction This procurement is a one-time purchase for the Tennessee Department of Correction (TDOC), Northwest Correctional Complex (NWCX), to provide all material, labor, and equipment necessary to install new doors, frames & hardware for twelve (12) single exterior door openings and three (3) double exterior door openings. Installation must be performed in accordance with recommended procedures of the manufacturer and shall reflect a high standard of professional quality, adhering to all applicable codes, manufacturer specifications, and established professional practices. NWCX is an active correctional facility that is located at 960 State Route 212, Tiptonville, TN 38079.

II. General Information

a. Pre-bid Site Visit:

The Contractor is strongly encouraged to visit the job site to survey door locations, obtain measurements, and to investigate all pertinent details prior to bidding. The State shall not be held responsible for errors and/or any omissions in bid pricing resulting from Contractor’s failure to conduct a site visit. Exact measurements are the responsibility of the Contractor, and no allowances shall be made by the State for errors in measurements.

Site inspections may be arranged by contacting:

Northwest Correctional Complex

Donnie Myatt, David Wells

960 State Route 212

Tiptonville, TN 38079

Donnie Cell: 731.316.5131

David Cell: 731.363.9149

Email: donnie.l.myatt@tn.gov | david.a.wells@tn.gov

b. Definitions:

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Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/

State State of Tennessee government, specifically the Tennessee Department of Correction (TDOC)

NWCX Northwest Correctional Complex

Facility Manager Maintenance Supervisor that is assigned to the facility

Contractor Supplier, vendor, business, or entity that agrees to perform these specifications herein and is awarded the contract

Job Log Sheet Printed sign-in/sign-out record that Contractor technicians are required to complete upon arrival at and departure from the facility premises.

The Job Log Sheets are maintained within the main Maintenance Office.

F.O.B Destination “Free on board” or “freight on board”, all associated freight fees shall be prepaid by Contractor

c. Working Hours:

Work shall be completed Monday through Friday, 8:00 A.M. until 4:00 P.M. CST; excluding State holidays.

d. Freight Charges:

1. Payment for Freight Charges: Freight charges shall be F.O.B. and included in bid pricing, as necessary. The State shall not be responsible for any additional freight charges.

2. Inspection and Acceptance: If Contractor utilizes a third-party freight carrier to deliver product or supplies necessary for installation directly to the facility, Contractor shall be responsible for being present to inspect and approve product delivery.

e. Equipment:

1. Contractor shall be responsible for all material, equipment and tools necessary to perform all services specified within these specifications.

2. Equipment and tools shall be properly maintained and operated by trained personnel.

3. Any expenses associated with specialized equipment or tools shall be included in Contractor’s bid. The State shall not be responsible for any additional expenses incurred for equipment and/or tools.

f. Contractor Qualifications and Requirements:

1. Contractor must be a licensed general contractor in the State of Tennessee. Proof of a valid General Contractor’s license is required.

2. Contractor must have prior experience in installing doors, with references available upon request, and also be a certified installer by the manufacturer, if the manufacturer is not the installer.

III. Scope of Work

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a. Single Exterior Doors:

The single door opening size is 3' x 7’. Doors shall include a continuous hinge, closer, interior recessed door pull, door sweep, threshold and weatherstrip. Doors and frames shall be prepped for a Panic Hardware Device and Night Latch Trim Exit Pull Plate equipped with a small format interchangeable core. Panic Hardware Device and Night Latch Trim Exit Pull Plate shall be supplied and installed by the Contractor.

b. Double Exterior Doors:

The double door opening size is 6’ x 7’. Doors shall include a continuous hinge, closer, interior recessed door pull, door holder, door sweep, threshold, weatherstrip, flush bolts and brush astragal. Doors and frames shall be prepped for a Panic Hardware Device and Night latch Trim Exit Pull Plate equipped with a small format interchangeable core. Doors and frames shall also be prepped for a Best Model 72t double cylinder standard deadbolt with a 2-3/4” backset.

Panic Hardware Device and Night Latch Trim Exit Pull Plate shall be supplied and installed by the Contractor. Deadbolt shall be supplied and installed by the State.

c. Door Frames:

Frames shall be constructed of 14-gauge galvanneal metal and shall be formed to match existing frame depth and profile. The frames shall be factory coated with a rust inhibitive primer. No finish coat required.

d. Doors:

All doors shall be 1-3/4" thick, hollow metal exterior type constructed with galvanneal steel meeting the following specifications:

1. Face Skins: 14 gauge (min.)

2. Steel Stiffener: 18 gauge (min.) with a maximum stiffener spacing of six (6) inches

3. Top Channel: 16 gauge (min.)

4. Bottom Channel: 16 gauge (min.)

5. Hinge Channel: 12 gauge (min.)

6. Closer Reinforcement: 14 gauge (min)

7. Finish: Rust inhibitive primer

8. Suggested Brand/Models:

i. Republic DFs series

ii. Curries 747 series

iii. Or equal

e. Hinges:

Hinges shall be a continuous type of hinge rated as heavy duty (HD) constructed with a thrust bearing. The hinges shall be between 83" to 85” in length and have a minimum of twenty -seven (27) bearings.

Suggested brands/models:

1. Roton 780-157HD

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2. Pemko hinge HD

3. Or equal

f. Closers:

All closers shall be adjustable, provide for hold-open and shall have a ten (10) year warranty or better.

Suggested brands/models:

1. Yale 4420

2. Rixson M2220 series

g. Push/Pull Plates:

The size of the push/pull plates shall be 4" x 16"constructed with stainless steel.

Suggested brands/models:

1. Hager 30s

2. Hager 33e

3. Trimco 1001-3

4. Trimco 1013-3

5. Or equal

h. Panic Hardware:

1. Doors shall be equipped with panic or emergency exit hardware in accordance with NFPA 101 – Life Safety Code and ANSI A156.3.

2. Panic hardware shall be touch bar exit devices and constructed of heavy-duty stainless steel, aluminum, or other corrosion-resistant material.

3. Exit devices shall be rated for high-frequency use and tested for a minimum of five hundred thousand (500,000) cycles.

4. Exit device end caps shall be impact-resistant to withstand heavy use and abuse.

5. Panic hardware shall have a fire rating that is compatible with installed door and in accordance with standard UL 305.

i. All Threshold, Weatherstrip, Sweep & Brush Astragal:

The suggested brands are:

1. Pemko

2. NGP

j. Removal of Existing Frames and Doors:

1. Existing doors and frames shall be removed, including all hardware.

Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/

2. Frame anchors shall be cut or grinded as necessary to remove the frames without damaging the surrounding structure.

3. Contractor shall repair or reinforce the wall opening as needed to ensure it is plumb, level, and square for new installation.

k. Approval prior to Delivery and Installation:

1. Upon award, Contractor shall be responsible for exact measurements.

2. Prior to ordering, manufacturing or fabricating doors, Contractor shall submit drawings for State approval. Drawings shall be submitted to the Facility Manager.

3. The State shall not be responsible for any incorrect ordering of products that were not approved.

l. Installation:

1. Contractor shall be responsible for installing new frames, doors, and all associated hardware (excluding deadbolt cylinders).

2. Frames shall be installed plumb, level, and square. Fames shall be drive anchored and caulked and fully grouted in place with “pick proof” security grade sealants.

3. If assembled on site, frames shall be welded and patched with compatible galvanneal-coated steel. Contractor shall apply galvanneal-compatible coating to restore corrosion resistance to the welded areas.

4. Doors installed by Contractor shall swing in the same direction as the current doors.

5. Contractor shall be responsible for any damage incurred during installation, including but not limited to touch-up painting to surrounding structure.

m. Job Site Clean Up:

1. The State shall dispose of existing doors, frames and hardware.

2. Contractor shall be responsible for disposing of all other job-related debris into bins provided by the facility.

3. Contractor shall be responsible for installing temporary plastic dust barriers around work areas to assist in containing dust and other job-related debris. Contractor shall also be responsible for removing temporary barriers when work is completed.

4. Clean up shall be mandatory after each visit.

n. Final Inspection:

1. Prior to completing installation and leaving the work site, installing technician(s) shall conduct a final inspection to ensure all doors are operational and meet all specifications mentioned above.

2. The final inspection shall be completed with the Facility Manager or designee present.

3. Any defects discovered during the final inspection shall be the responsibility of the

Contractor to fix at no additional cost to the State.

Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/

4. Contractor shall receive final approval from the Facility Manager or designee in writing after the final inspection is complete and the Facility Manager or designee has confirmed that the work completed meets all specifications mentioned above.

o. Product Certifications and Listings and Adherences to Standards:

1. American Society for Testing and Materials (ASTM) (https://www.astm.org)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) A 653 – Standard Specification for Steel Sheet, Zinc-Coated (Galvanized), or

Zinc-Iron Alloy-Coated (Galvanneal) by the Hot-Dip Process

(b) F 1450 – Standard test method for hollow metal swinging door assemblies for detention facilities.

(c) C 1107 – Standard Specification for Packaged Dry, Hydraulic-Cement Grout (Non-shrink)

(d) E 488 – Standard Test Methods for Strength of Anchors in Concrete Elements

2. American National Standards Institute (ANSI) (https://www.ansi.org)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) A 156.3 – Exit Devices

3. National Fire Protection Association (https://www.nfpa.org)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) NFPA 101 – Life Safety Code

4. Underwriters Laboratories Solutions (https://www.ul.com)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) UL 305 – Panic Hardware

5. Hollow Metal Manufacturer’s Association (HMMA) Division of National Association of

Architectural Metal Manufacturers (NAAMM) (https://www.naamm.org)

i. Contractor shall adhere to the following specifications, test methods, and standards:

(a) 841-13 – Tolerances and Clearances for Commercial Hollow Metal Doors and Frames

p. Warranty:

1. Parts and labor warranty for any part(s) which fails as a result of a defect in material or workmanship during the first (1st) year , after the date of original installation.

2. Warranty Period: One (1) year from installation.

3. Customer Support: Contractor shall be required to provide additional emergency support for troubleshooting or repairs should the doors fail during the warranty period.

Contractor shall be available via phone within two (2) hours and shall be on site for repair within forty-eight (48) hours.

Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/

IV. Security Requirements for Site Visits

a. Identification of Contractor Personnel:

1. All Contractor personnel shall be subject to a background check conducted by the institution prior to being permitted to enter the institution. The Contractor shall complete all background check information. Background check forms from the National Crime Information Center (NCIC) provided by the Warden shall be completed prior to Contractor’s mobilization to the site. Background checks shall be performed on employees, delivery drivers and vehicle operators employed by the Contractor or sub- Contractors. Any consistent driver that frequents the project site shall require a background check. Contractor should assume that background checks shall take a minimum of seven (7) business days to complete. The Contractor shall notify the Warden and complete the background check forms for all replacement and/or new employees, drivers, etc. not identified in the initial list of site personnel. Background checks may be repeated on any employee at any time. Any subsequent information, such as a recent arrest, may result in denial of access.

2. A valid driver’s license number, social security number, date of birth and/or other similar information is required for a NCIC background check. NCIC information shall not be disclosed to or discussed with the Contractor. Per applicable laws and TDOC policy, NCIC information shall remain confidential.

3. The Contractor shall identify for the Warden, promptly upon their employ, persons who have been previously convicted of a felony, incarcerated, or who have a family member currently incarcerated at the institution. Warden may require such persons to be excluded from working on the premises.

4. Denial of access decisions by the Warden shall be final and non-negotiable.

5. An identification card or pass may be provided to each worker employed by the

Contractor who enters the secure confines of the institution. Workers shall be required to show a valid government issued photo identification card in order for a card to be issued. Identification cards shall be worn in plain sight at all times. If lost or stolen, the Contractor shall report to the Warden for issuance of a new card. Identification cards shall be returned to the Warden upon completion of work or termination of employment. The cost of replacement cards/ID shall be the Contractor’s responsibility.

b. Security Policies

1. The Contractor is advised that this is a correctional institution, and Contractor’s employees are required to strictly abide by all Tennessee Department of Correction and Northwest Correctional Complex policies and procedures at all times. Deviations from these policies by the Contractor or the Contractor’s employees shall not be tolerated and shall be considered grounds for immediate contract cancellation.

2. Contractor’s employees and vehicles are subject to search. Per TDOC policy 506.06, all persons and property are subject to search. Drugs, alcohol, firearms, ammunition, explosives, and weapons are prohibited. Violators shall be prosecuted.

3. In accordance with TDOC Policy 506.05 and Policy 506.06, daily and upon every entrance and exit of the secure compound, all persons, tools, materials, and equipment shall be

Tel: 615-741-1035 • Fax: 615-741-0684 Website: tn.gov/generalservices/ thoroughly inspected and searched. These searches shall include but are not limited to visual inspection, frisk searches, X-ray machines, metal and cell phone detection devices, and full body scanners.

4. All tools shall be documented, itemized, and inspected before workers shall be allowed to enter the secure compound or depart from the secure compound. A copy of all itemized inventories shall be maintained at the checkpoint area where the tools enter the compound. It is the responsibility of the Contractor to maintain security of all tools while on the secure compound and State property. If a tool or material were to be misplaced, it is the responsibility of the Contractor to immediately inform the escort, security or facility staff in the area. No tools, secured or otherwise, shall be stored on State property without written approval from the Warden

5. TDOC policy 206.02 restricts and may prohibit the usage of cellular telephones at this

Correctional facility. Use of cellular telephones while on State property shall require the prior approval of the Warden. The Warden’s decision shall be based on the Contractor’s need to perform his/her job responsibility. Contractors have no guarantee that approval shall be granted.

6. Contractors shall anticipate delays as workers enter and exit the secure compound due to the time required to adhere to these policy restrictions. These measures are in place for the safety of staff, visitors, contractors, and offenders. The State will not unduly delay the process of ingress and egress, but these delays may be unavoidable as the facility is required to maintain the highest standards of security to ensure safety. The

State shall not be billed for any item or cost outside of the agreed upon costs as noted in the solicitation that result from these delays.

c. Tobacco Free Facility:

1. NWCX is a tobacco free facility. Any tobacco product(s) outside a secure vehicle shall be considered contraband on State property. This rule applies to all staff, Contractors & visitors.